rimrock resort hotel - banff, ab march 3 - march 5, 2017 rimrock resort hotel is a caa/aaa four...

Rimrock Resort Hotel - Banff, ABMarch 3 - March 5, 2017

Sponsorship Prospectus

TABLE OF CONTENTSACFP Annual Scientific Assembly (ASA) Invitation to Sponsor .........................................3About the ASA .......................................................................................................................4ASA Sponsorship Benefits ......................................................................................................6Additional ASA Sponsorship Opportunities ........................................................................8ASA Exhibition Information ...................................................................................................9ACFP Sponsorship and Exhibition Guidelines ...................................................................12

ACFP ANNUAL SCIENTIFIC ASSEMBLY (ASA) INVITATION TO SPONSORAs Alberta’s premier conference for family physicians providing continuing professional development (CPD) workshops and sessions, the Alberta College of Family Physicians’ (ACFP) ASA is an excellent sponsorship investment opportunity for organizations who want to promote their brand, increase their market presence, and connect with Alberta family medicine professionals.

We encourage you to consider the opportunities outlined in this prospectus and look forward to welcoming you to beautiful Banff in March 2017.

ALBERTA COLLEGE OF FAMILY PHYSICIANSThe ACFP is the provincial chapter of the College of Family Physicians of Canada (CFPC) and was established more than 60 years ago. The ACFP is a professional voluntary organization, representing more than 4,400 family physicians, family medicine residents, and medical students in Alberta. We strive for excellence in family practice through advocacy, CPD, and primary care research.

AS FAMILY PHYSICIANS……We Value ProfessionalismThe ACFP will act with integrity and respect, being accountable and responsible to its members.…We Value Lifelong LearningThe ACFP will support and inspire lifelong learning through strong post-secondary and practice-based learning and continuing medical education for its members. …We Value Health for People, Centered in Excellent CareThe ACFP is comprised of caring, comprehensive, and integrated family medicine leaders who value excellence. The ACFP inspires personal interactions that build strong, trusting relationships among our members and the communities they serve in order to improve health outcomes.

…We Value Proactive Leadership The ACFP will lead and participate in credible and proactive collaboration with stakeholders to advance excellence in family medicine. …We Value the Views and Needs of Our Membership The ACFP is inclusive and reflective of its members’ views and needs, advancing professional autonomy through responsive and adaptive advocacy, research, and education.

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ABOUT THE ANNUAL SCIENTIFIC ASSEMBLY (ASA)

Hosted by the ACFP, the ASA offers continuing professional development and opportunities for family physicians to network with colleagues to share best practices in primary care.

Education for Family Docs by Family Docs!

The ACFP’s ASA Planning Committee oversees conference development, including sponsorship, and is comprised of family physicians from various locations in Alberta.

Historically, the ASA has taken place at the end of February/early March in Banff, Alberta, Canada.

For the past several years, ASA has reached or is near a 350 attendee capacity. Registrants represent a range of practice profiles from different geographic locations, however the majority of attendees are from Alberta. Registration at the ASA is limited to family physicians, family medicine residents, and medical students. Audience demographics from the 61st ASA are shown at right.

Registration by Region

Registration by Profession

4 62st Annual Scientific Assembly – Sponsorship Prospectus

Non-Member Physician Rate 0%Research Poster Presentation Participant 0%

Other Health Professionals 2%

FM Resident 6%Medical Student 8%Family Physician 84%

Calgary 39% Edmonton 34%South Zone 4%North Zone 2%Saskatchewan 2%Ontario 2%BC 1%Manitoba 1%Quebec 1%Yukon 1%Newfoundland 0%Australia 0%USA 0%

Non-Member Physician Rate 0%Research Poster Presentation Participant 0%

Other Health Professionals 2%

FM Resident 6%Medical Student 8%Family Physician 84%

Calgary 39% Edmonton 34%South Zone 4%North Zone 2%Saskatchewan 2%Ontario 2%BC 1%Manitoba 1%Quebec 1%Yukon 1%Newfoundland 0%Australia 0%USA 0%

62nd Annual Scientific Assembly – Sponsorship Prospectus 5

DAY PROGRAMThursday, March 2orFriday, March 3

Sponsor Move-in

Friday, March 3 Preconference WorkshopsWelcome AddressKeynote PresentationConcurrent SessionsSponsor Display time (1–5 p.m.)Doctor’s LoungeWelcome Reception/Research Poster Presentation

Saturday, March 4 Keynote PresentationsConcurrent SessionsSponsor Display time (8 a.m.–5 p.m.)Doctor’s LoungeFamily Movie Night

Sunday, March 5 Keynote PresentationPlenary SessionsSponsor Display time (8 a.m.–12 p.m.)Closing Address

VENUEThe Rimrock Resort Hotel is a CAA/AAA Four Diamond rated property located in Banff National Park in Banff, Alberta. Located near the Upper Hot Springs, Sulfur Mountain Gondola, and the Banff Centre, nearby points of interest also include Banff Park Museum and Whyte Museum.

www.rimrockresort.com Telephone: 1-888-746-7625

Guestrooms

346 air-conditioned guestrooms at The Rimrock Resort Hotel feature coffee/tea makers and windows that open. Beds come with premium bedding. Bathrooms feature shower/tub combinations, makeup/shaving mirrors, designer toiletries, and hair dryers. Wired high-speed and wireless Internet access is available for a surcharge. In addition to desks, guestrooms offer free local calls (restrictions may apply). Televisions have cable channels, video-game consoles, and pay movies. Also included are blackout drapes/curtains and irons/ironing boards. Guests may request hypo-allergenic bedding and wake-up calls. Housekeeping is available daily.

ASA AT A GLANCE

ASA SPONSORSHIP BENEFITS


The ACFP’s ASA is an excellent sponsorship investment opportunity for organizations who want to promote their brand, increase their market presence, and connect with Alberta’s primary care physicians. The ACFP is open to and welcomes the opportunity to discuss sponsorship ideas and suggestions in order to maximize your investment. For a full comparative, please refer to the Sponsorship Benefit Grid on the opposite page.

All sponsorship is subject to approval by the ASA Planning Committee. For further information about sponsorship, please contact Susan Wong Armstrong at [email protected] or call 780-488-2395.

SPONSORSHIP PACKAGESPlatinum• Top-level logo recognition in all sponsor

boards—print and online • Designated Premium display space in Salon C

exhibit hall • Full page colour ad in final conference program• Complimentary meal packages• Participation in “Sponsor Passport Game”• Logo recognition and company/organization

description in the Sponsor Section in the Final Program

• Opportunity to have an unmanned pop-up display and publication rack in the Prefunction area

Gold $8,500 (Up to 2 opportunities available)• Logo recognition in all sponsor boards—print

and online • Reserved display space in the Salon C

exhibit hall

• ½ page colour ad in the Final Program • Banner stand in the Prefunction area• Up to four complimentary meal packages• Participation in “Sponsor Passport Game”• Insert in the ASA Registration Package• Logo recognition and company/organization


Silver $5,000 (Up to 3 opportunities available)• Logo recognition in all sponsor boards—print

and online • Reserved display space in the Salon C

exhibit hall• ¼ page colour ad in the Final Program • Up to two complimentary meal packages• Participation in “Sponsor Passport Game”• Insert in the ASA Registration Package• Logo recognition and company/organization


Bronze $3,500 (Up to 11 opportunities available)• Display space in the ASA Salon C exhibit hall• Logo recognition in all sponsor boards—print

and online • Logo recognition and company/organization


• Up to two complimentary meal packages• Participation in “Sponsor Passport Game”


Ancillary Session Sponsor* $15,000 (Up to 2 opportunities available)As an Ancillary Session Sponsor your organization will receive:

• 1 hour presentation opportunity for your certified Group Learning program to be delivered in a designated timeslot

• Display space in the ASA Sponsor Showcase

• Logo recognition and company/organization description in the Final program

*Please note: To be eligible as an Ancillary Session Sponsor, you must obtain Group Learning certification for your program session.

ASA SPONSORSHIP OPTIONS & BENEFITS

PLATINUM GOLD $8,500

SILVER $5,000

BRONZE $3,500

BENEFITS: First Right of Refusal for the same sponsorship option at the next ASA P

Opportunity to have an unmanned, pop-up display and publication rack in Prefunction area P

Company/Organization banner sign in the Prefunction area P Sponsor item (e.g. promotional item, company brochure) in Registrant Package P P P

Reserved display space in a designated booth in the ASA exhibit hall P P P P

Complimentary meal package (includes meal passes for scheduled breakfasts, lunch, and refreshment breaks)*additional meal package can be purchased at $75.00 each P(4)* P(4)* P(2)* P(2)*

Participation in “Sponsor Passport Game” P P P P

Advertising space on Sponsor Page in Final Program Full page ½ page ¼ page Logo only

Sponsor Logo Recognition on Event Signage P P PP

(Listing Only)

Sponsor Logo on ACFP Website in ASA Sponsor Section P P P P

Sponsor Logo and Information in Final Program Sponsors Section P P P P

Post-ASA Thank You on ACFP Website in ASA Sponsor Section P P P P

In addition to the ASA Sponsorship Options & Benefits Grid, the ACFP is open to and welcomes the opportunity to discuss other sponsorship ideas and suggestions, including the following examples:

HOSPITALITY OPPORTUNITIES• Hospitality Suite – ACFP hosted professional

meetings, social gatherings, etc.• Doctor’s Lounge – Mixer event where

registrants and colleagues relax and mingle• Family Movie Night – An ever-popular social

night for everyone in the family

TECHNOLOGY• Global WiFi Identifiers – Conference attendees

login with sponsor identifier word/code• Visual Recognition – Conference programs,

signage, etc.• A/V – Funding to supply A/V equipment for

ASA sessions/presentations

If you are interested in any of these options or wish to discuss other possibilities*, please contact Susan Wong Armstrong at [email protected] for more information. All sponsorship is subject to approval by the ASA Planning Committee

* The ACFP Sponsorship Guidelines also apply to ASA Sponsorship.

The ACFP abides by the Canadian Medical Association’s Policy Guidelines for Physicians in Interactions With Industry and the Innovative Medicines Canada Association’s Innovative Medicines Canada Code of Ethical Practices. As a non-profit organization, the ACFP complies with Canada Revenue

Agency regulations.

ANCILLARY SESSIONS The ACFP is pleased to offer the opportunity to purchase presentation timeslots to deliver your certified Ancillary Session during the ASA.

Ancillary Sessions are certified scientific sessions that complement the ASA program. These sessions must meet the College of Family Physicians of Canada certified Group Learning criteria, and must have valid approval status at the time of the 62nd ASA. Your program will be subject to approval by the ASA Planning Committee.

Ancillary Session Costs & Timeslots: Two lunch hour timeslots are available:• Friday, March 3, 2017• Saturday, March 4, 2017

Cost: $15,000 per session

An Ancillary Session includes:• Meeting Room Fee• Basic A/V package• Pre-registration for session• Lunch for session attendees (60 maximum)• Reserved display space in Salan C exhibit hall• Speaker fees & expenses

For more information on ancillary sessions contact Wendy Steele at 780-488-2395 or by email at [email protected].

ADDITIONAL ASA SPONSORSHIP OPPORTUNITIES



SPONSOR EXHIBIT DATESMOVE IN: • Thursday: 12–9 p.m. • Friday: 7–10:30 a.m.

DISPLAY TIMES:

DAY & DATE TIMEFriday, March 3 – Sponsor Meeting & Lunch

10:30–12 p.m. (Laurel)

Friday, March 3 1–5 p.m. (official open time is 1 p.m.)

Saturday, March 4 8:00 a.m.–5 p.m.Sunday, March 5 8:00 a.m.–12 p.m.

MOVE OUT: • Sunday, March 6 – Begins 12 p.m.

LOCATION:The Rimrock Resort Hotel300 Mountain AvenueBanff, AB T1L 1J2

BOOTH DIMENSIONS & FEATURES• Salon C – Single booth:

8’ wide x 6’ deep x 8’ high• Each booth includes a back wall drape, a side

wall drape, 1 – 6’ decorated table and 2 – padded chairs.

• Each booth includes a 750 watt outlet and 2 – floodlights

SPONSOR EXHIBIT INFORMATION

15 14 13 12 11 10

18 17 16

19 20 21 22

1 2 3 4 5 6

9

Entrance

7

812’

Salon C

Sample Plan Wildrose Ballroom Salon C 21 - 8’ x 6’ Exhibit Booths 1 - 12’ x 8’ Exhibit Booths

Payment for Sponsorship • The ACFP accepts payment via VISA,

MasterCard, and American Express • Full payment must be submitted in order to

confirm your sponsorshipCancellations & Refunds • Cancellations will be accepted on or before

January 25• A non-refundable $500 cancellation fee will

apply to cancellations received on or before January 25

• Refunds will not be considered for cancellations received on or after January 26

Internet ConnectionWireless Internet is available throughout the Rimrock Resort Hotel. To access the wireless connection you must have a code, which can be obtained by contacting the Front Desk at the Rimrock. T1 connections are also available from the Rimrock at a cost of $100 per stay.

SPONSOR INSURANCEThe ACFP requires each Sponsor to submit a Certificate of Insurance prior to participating in the ASA. For more information, please contact [email protected].

SPONSOR ELIGIBILITYAt the discretion of the ACFP, the following guidelines will be applied:

1. In addition to accepting sponsorship, the ASA Planning Committee may decline sponsorship, deny installation, request removal of any sponsor exhibit, or discontinue any promotion, totally or in part, that in its opinion is not in keeping with the character and purposes of the conference or the ACFP.

2. While we recognize that not all Sponsors are members of Innovative Medicines Canada, the ACFP abides by the Canadian Medical Association Guidelines for Physicians in Interactions With Industry and the Innovative Medicines Canada Code of Ethical Practices. For more information, visit https://www.cma.ca/En/Pages/physician-industry-interaction.aspx or http://innovativemedicines.ca/ethics/code-of-ethics/.

3. Promotional giveaways are subject to approval by the ACFP and must be submitted for approval by December 16, 2016.

The ACFP abides by the Canadian Medical Association’s Policy Guidelines for Physicians in Interactions With Industry and the Innovative Medicines Canada Association’s Code of Ethical Practices. As a non-profit organization, the ACFP complies with Canada Revenue Agency regulations.

ACFP’s Sponsorship Guidelines describe the principal approach the ACFP will follow when considering sponsorship. While these guidelines will apply to all ACFP conferences and events, Sponsorship and Exhibition Programs specific to individual events/ conferences will also be observed.

DEFINITION OF SPONSORSHIPThe ACFP defines sponsorship as the financial or in-

ASA SPONSOR EXHIBIT INFORMATION



kind support of an event, organization, activity, or item by an unrelated company/organization.

Sponsorship objectives include raising the profile of the company/organization; marketing products and/or services; and increasing positive awareness in markets and among stakeholders.

GENERAL SPONSOR GUIDELINESWhen considering the acceptance of sponsorship, the ACFP will:

• Consider and accept sponsorship only from those whose products, services, policies, and values align with the ACFP vision, values, goals, and strategic priorities

• Negotiate with the sponsor a monetary value for in-kind support

• Track and monitor sponsorship to fulfill the ACFP’s reporting obligations to Canada Revenue Agency

• Consider all sponsorship requests and offers

objectively while observing these guidelines• Consider all expressions of interest where there is

more than one sponsorship opportunity• Provide recognition dependent upon the level of

support as determined for each conference or event (See Sponsorship Options & Benefits Grid)

• Restrict access to the ACFP membership in accordance with current policies and procedures

• Reserve the right to decline offers of potential Sponsorship

• Develop a written agreement to be approved and signed by the ACFP Executive Director or designate

• Retain final approval of all sponsor messages, signage, and advertising displayed at the event

• Reserve the right to reject or remove at any time any sponsor material for any reason. Explanation for the removal will be provided to the sponsor

ACFP SPONSORSHIP AND EXHIBITION GUIDELINES

THE ACFP WILL NOT:• Allow its name and/or logo to be used in relation

to an official endorsement of a sponsor’s product/service or company

• Allow sponsorship to influence ACFP policies, programs or procedures

A SPONSOR WILL:Abide by the ACFP Sponsorship Guidelines, the relevant Event Sponsorship Program, and as per the written agreement.

SPONSOR RULES OF CONDUCTSponsors are reminded that the Sponsor Exhibit Salon at the ASA adheres to the CMA Code of Ethics and Regulatory Guidelines and the Innovative Medicines Canada Code of Ethical Practices and applies it to all Sponsors unless expressly exempted.

The ACFP retains full authority in the interpretation and enforcement of all rules and regulations governing Sponsors. These regulations may be amended at any time by the ACFP. The ACFP reserves the right, even after an application to exhibit has been approved, to restrict and/or to cancel any booked exhibit which it deems to be undesirable or objectionable.

Sponsors must not place demonstration areas on the aisle line of their exhibit. Sponsors whose display arrangements or presentations interfere with normal aisle traffic, or unduly overflow into the display area of neighbouring exhibits, will be asked to limit or eliminate their Presentations.

Order-Taking and Selling by Non-Pharmaceutical SponsorsNon-pharmaceutical Sponsors may take orders and sell product. This includes book publishers, medical instrument, or device manufacturers. Products for sale must be the Sponsors’ own unaltered, marketed products, and the products or services must be pertinent to the attendees’ professional interest.

ACFP SPONSORSHIP AND EXHIBITION GUIDELINES

61ST ASA SPONSORS AND EXHIBITORSAlberta Netcare (Bronze Sponsor) Alberta Health Services - Physician Opportunities

(Bronze Sponsor)Alberta Health Services - Screening Programs

(Bronze Sponsor)Sections of General Practice and Rural Medicine/ Billing

(Platinum Sponsor)Physician and Family Support Program (Platinum Sponsor)Practice Management Program (Platinum Sponsor)Primary Care Network Program Management Office

(Platinum Sponsor)Toward Optimized Practice (Platinum Sponsor)Boehringer-Ingelheim Lilly (Ancillary Session)Canada Diagnostic Centres (Bronze Sponsor)Eli Lilly Canada Inc. (Ancillary Session)The Homewood Clinics by Homewood Health

(Glacier Sponsor)Janssen (Bronze Sponsor)Lifemark Health Corp. (Bronze Sponsor)NorthWest Health care Properties (Bronze Sponsor)Pfizer (Gold Sponsor)Physician Learning Program (Bronze Sponsor)Physiotherapy Alberta - College + Association

(Silver Sponsor)Purdue (Bronze Sponsor)RHS Canada/The Snore Centre (Gold Sponsor)Scotiabank (Silver Sponsor)Surrey-North Delta Divisions of Family Practice

(Bronze Sponsor)Trudell Medical International (Bronze)University of Alberta (Bronze Sponsor)University of Calgary (Bronze Sponsor)Valeant Canada - Dermatology & Specialty

(Bronze Sponsor)VitalAire Canada (Silver Sponsor)



Promotional MaterialSponsors are responsible for ensuring that all promotional and product or service related information intended for distribution to attendees during the ASA is factually accurate, provides appropriate referential, and scientific data, and is professionally tasteful in its presentation. No promotional material may be distributed inside or near any educational sessions.

Distribution of Product Samples, Food, and Beverages Sponsors, whether or not they are members of the Innovative Medicines, may not distribute from their exhibit booths product samples of prescription products, non-prescription products, medical devices or equipment, foodstuffs of any kind, beverages, nutritional samples, cosmetics, etc., to attendees or directly to the room blocks for ASA registrants in the area hotels. Sponsors wishing to display their product samples at their exhibit may have one sample to be used for demonstration purposes only, and may stack empty product containers as part of their display if they wish. This distribution policy applies to all exhibiting companies at the ASA.

Novelty Gifts and Souvenir Give-aways All novelty gifts and souvenir give-aways that are intended for distribution to attendees at the ASA must be submitted to the ACFP for review and approval. All submitted items will be reviewed on the basis of whether or not they contribute to the health care professional’s or the patient’s understanding of

a condition or its appropriate treatment. These items must be of minimal value (under $10) and related to the physician’s work or his/her patient.

Examples of approved giveaways include: Hand Sanitizer, Baby Check Score Card, Adhesive Bandage Dispenser, Brochures, Calorie Counter, Child ID Kit, Dosage Cards, Dosage Spoon, First-Aid Kits, Geriatric Evaluation Cards, Medicine Bottle Cap, OB Wheel, Patient Diary, Pedometer, Penlight, Pill Box, Posters (Educational), Tape Measures (cloth/vinyl), Teaching Laminates, Brochures, Dictionary, Exam Forms, Tissue Packets, Magazines (Health Related), Magnets/Magnetic Boards, Memo Clip, Penlights, Stethoscope Name Tags, Sewing Kit, USB Sticks.

Privacy Policy The collection of registrants’ personal information is subject to the privacy laws (FOIP). Your corporate privacy policy must be available for review by registrants. The ACFP does not provide registrant lists to Sponsors. Registrant information may be gathered, with the registrant’s permission, by disclosing such activity verbally or on an entry form.

Alberta College of Family PhysiciansCentre 170, #370, 10403-172 StreetEdmonton, AB T5S 1K9

Phone: 780.488.2395 Fax: 780.488.2396Toll Free: 1.800.361.0607 (Alberta Only)

[email protected] www.acfp.ca

Family Physicians Reaching New Heights!

rimrock resort hotel - banff, ab march 3 - march 5, 2017 rimrock resort hotel is a caa/aaa four...

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