Review of Haiti 2008 PDNA Process – Presentation NN – Block NN – Slide1/17 – 3rd May, 2010

REVIEW OF HAITI 2008 PDNA Process

Lessons Learned and Key Reflections

The disaster event

• 3 Hurricanes and 1 Tropical Storm a significant impact on many regions of the country, particularly in the north

• Fourth most devastating catastrophes in Haiti's 20th century • killed 424 people and injured 301, 67 people were still missing• 200,000 families have been affected• 850,000 to 1 million people have been affected

Gov priorities:

(1) Restoring accessibility (roads, bridges); (2) Removing embankments; (3) Ensuring mass distribution of food in affected areas (baby food); (4) Procuring sanitary items including waste and personal hygiene; (5) Ensuring water drainage in plantations (6) Strategizing socio-economic recovery; (7) Strengthening sectoral intervention

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Timeframe

Initial phase (following the disaster event, 03 Sept.’08): Contact, trilateral agreement, draft TOR (UNDP/BCPR; UNDP CO; EC and WB)

Preparation Phase (September 14-27, 2008) Preparatory mission responding to GoH request

establish coordination points ,

identify entry points, contacts and focal points in the GoH,

Terms of Reference.

Plan and schedule

Training (01-02 Oct 2008)

Assessment (October 4- 17 October 2008)

Compilation and Report Writing (October 15-20, 2008)

Presentation of Results (October 21, 2008)

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Roles and relationships

GoH interlocutors: Ministry of Planning and Civil Protection

With long history relationship with WB/ECLAC

• Other assessment previous 6 mos, report was yet to be submitted

• Strong link bet WB and Min of Planning

WB/ECLAC • arrived with explicit mandate and a “turn key” system (methodology, money,

people, backup supports)

• Motivated by the emergence of PDNA as a natural progression of the DaLA evolution into JDLNA

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Roles and relationships cont.

EC is a “new comer”, interested to set future role precedent in PDNA: EC Brussels assuming role of ‘delegating authority’;

resources to be obtained through a ‘contribution agreement’ that would lay the foundation for future funding of PDNA;

BXL and PAP disconnected which was apparent once assessments had started;

UN: Integrated mission

• Complicated UN structure and mechanism:

• MINUSTAH with renewable mandate for politics and security

• UNRC/HC managing humanitarian and development affairs

• Dynamic bet UNRC/HC, UNDP CO, OCHA, MINUSTAH

• Complex implementation of Cluster model: confusion regarding ER network, plus the presence of 2 advisors

• All agencies reps participated in preparatory workshop

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Lessons from Myanmar PDNA

WB and UN managers and experts were inspired by Myanmar “success”, but uncertain how to proceed

Same players from Myanmar, had good rapport, agreed on closed coordination

Excited by prospect of “integrated PDNA” but there was methodological tension:

WB believes the DaLA should be the overarching methods

UNDP apprehension that HRNA will be “swallowed” by DaLA,

Agreed on “One report” with a consolidated table

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A two-day training

• Approx. 40 pax (Ministries, UN agencies, opened by Minster of Planning)

• An attempt to project a parallel approach of DaLA and HRNA: Constant adjustments in post dinners, pre-session breakfasts

• DaLA delivered conventional, established module

• HRNA was struggling with contending approaches Myanmar's community authentic enumeration?, LAC's workshop type assessment) Strong believe that there were sufficient data at hand No substantive methodology being presented

• Disjointed presentations generated massive confusion

• Splitting into two methodology-driven groups with hardly any coherent interaction between the two groups

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Overview of PDNA Process

Process towards consensus on overall approach• DaLA and ERNA agreed to call a coordination meeting team of Government,

• Jointly drafted an outline of common report: leaving the sub-topics to evolve

• DaLA proceeded with sectoral data collection

• ERNA organised a three-day workshop with local governments (LAC Model)

• questionnaire sent out beforehand

• Combining sectoral to geographical perspectives

• To approximate the agreed logic: event – effect – impact – recovery – requirements

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Overview of PDNA Process

Operationalisation of corporate agreement in the field; • A new sense of optimism, translated the partnership Framework and Joint

Declaration into practice• Roles became clearer

Use of comparative advantages of different agencies• Agencies identified Sector Experts for DaLA and ERNA

• ERNA worked with UN Agencies under UNRC/HC remit and using ER Cluster / Network roll-out

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Resource Mobilization: EC Contribution Agreement (Euro 151,812)

The EC committed to the (partial) funding

Requested a ‘contribution agreement’ up to the completion of PDNA

Took two months after the assessment to organise the operational details creating EC Trust Fund "Haiti – PDNA Support”

Linking the assessment, ER coordination, and a Review Conference

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Overview of PDNA Process cont.

Data collection and analysis:ERNA• All affected districts were invited through Civil Protection network to a three-

day workshop at PAP, each consisted of:

• Local government

• Civil Protection

• Civil Society

• Analysis based on PRSP, baseline data, and district damage reports

• Based on the District workshop, a conversion table was developed for ERNA to reconcile sectoral needs and geographical distribution

Each clusters was invited to calibrate the table with their workplan Resulted in costed early recovery needs Side-by-side with DaLA long term figures in a final consolidated table

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Overview of PDNA Process cont.

Report Finalisation • A principal writer was hired and to be part of the mission from the beginning,

and to stay behind to finalise the write up

• Used the agreed report outline as a pattern throughout the reporting

• Guided by PRSP priorities as the axis for the analysis and presentation of needs

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Lessons Learned

What worked? Effect of joint effort.

• Internal UNDP (HQ, regional, and national level plus Brussels) • Coordination within the UN (humanitarian) system • Re-assurance of approach and support from EC for PDNA• Agreement WB on key inputs• Government buy-in

What didn’t work? Main constraints of joint approach.

• Constant battles were exhausting and at time counterproductive• No established methodology for HRNA• Unresolved: PDNA as resource mobilisation vs recovery planning

What needs to be improved? What capacities are needed in govt? RCs?HCs, WB and EC counterparts? UN system? Others?

• Information management Systems• Training Materials, templates for data, analysis, reporting

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Lessons Learned Cont.

Was guidance provided by headquarters? Was it useful? Why/why not?

• HQ players were on the ground directly negotiating the terms• General agreement over the Joint Declaration was helpful• Draft PDNA provided some pattern to follow

Reflections on improving relationship between partner agencies, communications, logistics, decision making, etc.

• A well prepared TOR is crucial

• Strong leadership from UNRC/HC is indispensable

• Involvement of “usual suspects” helped bridge the gaps

Utility of the recovery framework?

• Recovery framework was followed through into UNDP programming

• Closing the gap with the PRSP

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Lessons Learned Cont.

Ability to monitor the recovery framework

• Monitoring of recovery framework is not built in the PDNA

Sector specific lessons

Not known

Have best practices been identified, institutionalized and shared?

• Nor known

Other major issues raised by PDNA process

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Lessons Learned Cont.

How much did your institution invest in the PDNA (financial, technical, logistical, resources)?

How much did counterparts invest in the PDNA (financial, technical, logistical, resources)?

• EC funding contribution• UN agencies at HQ level were willing to participate but with no funding

commitment• CWGER funded their deployments with no clear expectation on deliverable• Costing was contingent to methodology without which became programme

wise quite difficult to predict

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Relationship of PDNA and the recovery process

What recovery strategies have been undertaken since the crisis?• ER activities in affected areas: including watershed management; urban

infrastructure rehabilitation; strengthening of CO capacities• UNDP early recovery programme submission followed PDNA

recommendations

How much has been invested in recovery?• In 2009: 1.6 Mio USD by BCPR; 6.5 Mio USD by UNDP (incl. BCPR)

Nature of relationship between assessments undertaken/PDNA recovery framework developed and actual strategies and investments?

• At the UN system level not immediately known

Documentation of recovery activities: existence/effectiveness of monitoring system?

• The contribution agreement outlined the importance of monitoring programme activities; ER advisors were to play a key role

• Activities related to PDNA and ER initiation are documented in the Final donor report to the EC and on the Haiti CO website

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