resource management between project managers & team managers with microsoft sharepoint - tpg...
DESCRIPTION
TPG TeamManager App is an advanced web-based tool for managers engaged in resource planning for multiple team members and departments. It graphically depicts the planned workload of each employee in the department. The workload is calculated as the sum of the line activities, absences and project commitments. By having this real-time graphical view, resource managers can easily recognize the spare resource capacity which allows them to quickly assign resource commitments to project managers‘ requests. The tool works with Microsoft SharePoint, Offece 365, Microsoft Project Server and Project Online.TRANSCRIPT
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Resource Management
Bridging the resource management gap between project and line managers
The TPG TeamManager AppPerfect for use by:- Project Managers- Resource Managers
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TPG TeamManager App is an advanced web-based tool for managers engaged in resource planning for multiple team members and departments…
Why TPG TeamManager App?
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It graphically depicts the planned workload of each employee in the department…
Why TPG TeamManager App?
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The workload is calculated as the sum of the line activities, absences and project commitments.…
Why TPG TeamManager App?
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By having this real-time graphical view, resource managers can easily recognize the spare resource capacity which allows them to quickly assign resource commitments to project managers‘ requests.
Why TPG TeamManager App?
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TPG TeamManager is a Microsoft SharePoint App. At this time it works with SharePoint 2010/2013, Office 365, Microsoft Project Server 2010/2013 and Project Online.
It also is available as an Excel based tool.
TPG TeamManager App – Compatibility
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TPG TeamManager App – The Environment
Microsoft Project Server
Project X
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
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TPG TeamManager App – The Environment
Microsoft SharePoint
Microsoft Project Server
Project X
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
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TPG TeamManager App – The Environment
Microsoft SharePoint
Microsoft Project ServerTPG TeamManager App
Project X
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
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TPG TeamManager App – The Environment
Microsoft SharePoint
Microsoft Project ServerTPG TeamManager App
Team SitesProject X
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
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TPG TeamManager App – The Environment
Microsoft SharePoint
Microsoft Project ServerTPG TeamManager App
Team SitesProject SiteProject X
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
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TPG TeamManager App – The Concept
The Concept
- Let all roles in a matrix organization work in their own world
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TPG TeamManager App – The Concept
The Concept
- Let all roles in a matrix organization work in their own world
- Project Managers request Resources from Team Managers
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TPG TeamManager App – The Concept
The Concept
- Let all roles in a matrix organization work in their own world
- Project Managers request Resources from Team Managers
- Team Managers plan the entire work load of their Resources and commit People for Projects
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TPG TeamManager App – The Concept
The Concept
- Let all roles in a matrix organization work in their own world
- Project Managers request Resources from Team Managers
- Team Managers plan the entire work load of their Resources and commit People for Projects
- Data is not mixed, instead we compare it in a graphical view
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TPG TeamManager App – Important Features
TPG TeamManager
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TPG TeamManager App – Important Features
Workload of each team member and department marked with traffic light colors and diagrams
TPG TeamManager
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TPG TeamManager App – Important Features
Workload of each team member and department marked with traffic light colors and diagrams
Graphical display of requested and committed resource availability
TPG TeamManager
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TPG TeamManager App – Important Features
Workload of each team member and department marked with traffic light colors and diagrams
Graphical display of requested and committed resource availability
Immediate update of the graphic when changes are made to the Gantt chart
TPG TeamManager
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The Process, Step by Step – Project Manager Plans
Microsoft
Project
Project X (Tasks)
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
PM plans the project
DEV-SQL
DEV-.NET
DEV-SQL
TESTER
DEV-.NET
DEV-.NET
TESTER
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The Process, Step by Step – Project Manager Plans
Microsoft
Project
Project X (Tasks)
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Project X (Resources) Jan Feb Mar Apr May
Department A
Department B
Department A Request 200h 230h 250h 210h 150h
Department B Request 20h 250h 30hPM plans the project
PM assigns generic resources
DEV-SQL
DEV-.NET
DEV-SQL
TESTER
DEV-.NET
DEV-.NET
TESTER
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The Process, Step by Step – Project Manager Plans
Microsoft
Project
Project X (Tasks)
Task 1
Task 2
Task 3
Task 4
Task 5
Task 6
Task 7
Project X (Resources) Jan Feb Mar Apr May
Department A
Department B
Department A Request 200h 230h 250h 210h 150h
Department B Request 20h 250h 30hPM plans the project
PM assigns generic resources
Publish
DEV-SQL
DEV-.NET
DEV-SQL
TESTER
DEV-.NET
DEV-.NET
TESTER
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr May
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
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The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
RM assigns projects to resources
Consulting | Solutions | Products | TrainingConsulting | Solutions | Products | Training
The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
RM assigns projects to resources
Consulting | Solutions | Products | TrainingConsulting | Solutions | Products | Training
The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
RM assigns projects to resources
Consulting | Solutions | Products | TrainingConsulting | Solutions | Products | Training
The Process, Step by Step – Resource Manager Plans
TPG Team Manager
Department A Jan Feb Mar Apr MayLoad Resources from DB
Load Projects from DB
RM plans Absence & Operations
RM assigns projects to resources
Publish to DB
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Microsoft
ProjectTPG TeamManager App
The Process, Step by Step – Project Manager Views
Project X (Tasks)
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
Project X (Resources) Jan Feb Mar Apr May
Department A
Department B
Department A Request 200h 230h 250h 210h 150h
Commitment 200h 200h 200h 200h 150h
JIM Request
Commitment 100h 100h 100h 100h 100h
JACK Request
Commitment 100h 100h 100h 100h 50 h
PM sees the comittmentsDepartment A Request 200h 230h 250h 210h 150h
Commitment 200h 200h 200h 200h 150h
JIM Request
Commitment 100h 100h 100h 100h 100h
JACK Request
Commitment 100h 100h 100h 100h 50 h
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Microsoft
ProjectTPG TeamManager App
The Process, Step by Step – Project Manager Views
Project X (Tasks)
Task 1 DEV-SQL
Task 2 DEV-.NET
Task 3 DEV-SQL
Task 4 TESTER
Task 5 DEV-.NET
Task 6 DEV-.NET
Task 7 TESTER
Project X (Resources) Jan Feb Mar Apr May
Department A
Department B
Department A Request 200h 230h 250h 210h 150h
Commitment 200h 200h 200h 200h 150h
JIM Request
Commitment 100h 100h 100h 100h 100h
JACK Request
Commitment 100h 100h 100h 100h 50 h
JIM
JACK
JIM
TESTER
JACK
JACK
TESTER
PM sees the comittments
PM replaces generic resources
Department A Request 200h 230h 250h 210h 150h
Commitment 200h 200h 200h 200h 150h
JIM Request 100 h 100 h 100 h 100 h 100 h
Commitment 100h 100h 100h 100h 100h
JACK Request 100 h 100 h 100 h 100 h 100 h
Commitment 100h 100h 100h 100h 50 h
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TPG TeamManager App – Resource Manager Plans
Team „Services“ with insufficient commitment of Sabrina for Project A in March
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TPG TeamManager App – Resource Manager Plans
Sabrina is overcommitted in Feb as a proposed solution for the March problem
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TPG TeamManager App – Resource Manager Plans
Issues to solve: Sabrina is overloaded in March (20 h) and May (24 h)
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Project A with 100% commitment of Rebecca and Richard from Team „Research“ and a little conflict at the commitment of Sabrina from Team „Services“
Rescheduling in Feb/Mar will solve the conflict !
TPG TeamManager App – Project Manager Views
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TPG TeamManager App – Benefits at a Glance
Efficiently match resource requests from projects and the assignment of employees in the same tool
Create full visibility and cohesive planning between project managers and resource managers
Eliminate project delays and overutilized resource capacities
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Increase reliability for project managers in staffing their projects with resources
Make substantiated decisions about hiring additional resources
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Visit the TPG Website
www.theprojectgroup.com/teammanager-app
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TPG The Project Group – Worldwide Contacts
TPG GermanyDestouchesstr. 68D-80796 MünchenTel: +49 (89) [email protected]
TPG United Kingdom3rd Floor, 14 Hanover Street,Hanover Square, London, W1S 1YHGreat BritainTel: +44 [email protected]
TPG AfricaRoute 21, Corporate Parkc/o Nellmapius & Goedehoop DriveIrene | South AfricaTel: +27 12 345 3518 [email protected]
TPG Austria, CEEMooslackengasse 17A-1190 WienTel: +43 (1) 23060 3145 [email protected]
TPG SwitzerlandChristoph Merian-Ring 114153 Reinach BLTel.: +41 (61) 711 33 [email protected]
TPG America – Westcoast1 Sansome Street, 35th FloorPMB# 115, San Francisco, CA 94104USA Tel: +1 800 804 [email protected]
TPG America – Canada1200 McGill College Ave., Suite 1100, Montreal, QB H3B 4G7CanadaTel: +1 514 418 [email protected]
Subsidiary America2500 York Road, Suite 115 Jamison, PA 18929USA Tel: +1 800 804 [email protected]
Subsidiary Spainc/ Santa Maria, 26, baixos17820 Banyoles, Girona,SpainTel.: +34 872 208 [email protected]