Government of the People's Republic of BangladeshOffice of the Project DirectorSMoDMRPA Project DDMVenture Tower (Level-3)

Plot-3, Mohakhali CIA, Dhaka-1212.www.snsp.ddm.gov.bd

Memo No.51.01.0000.019.07.669.l8- 62£?J Date: 04-10-2018

REQUEST FOR QUOTATION

Procurement ofMIS Hardware, DNS, NTP and Media Server (for SMoDMRPA)Contract Package No: G-18

To

I. The "Strengthening to the Ministry of Disaster Management and Relief Programs AdministrationProject" (SMoDMRP AP): Component-2 of Safety Net Systems for the Poorest (SNSP) project) has beenallocated funds by the International Development Agency and intends to apply a portion of the funds toeligible payments under the Contract for which this Quotation Document along with terms and conditionis issued.

2. Detailed Specifications for supply of intended Goods and related services shall be available in the officeof the Procuring Entity for inspection by the potential Quotationers during office hours on all workingdays. The interested potential bidders/Suppliers are requested to collect RFQ document free of cost fromthe office for Quotation submission. Without full RFQ document no Quotation will be accepted.

3. Quotation shall be prepared and submitted using the standard "Quotation Document".4. Quotation shall be completed properly, duly signed with dated on each page by the authorized signatory

and submitted by the date & time to the office as specified in Para 6 below.5. No Securities such as Quotation Security (i.e. the traditionally termed Earnest Money/Tender Security)

and Performance Security shall be required for submission of the Quotation and delivery of the non-consulting services/goods (if awarded) respectively.Quotation in a sealed envelope physically or by post shall be submitted to the office of the undersignedon or before 14-10-2018 up to 12:30 Hours. The envelope containing the Quotation must be clearlymarked "Quotation for Supply of MIS Hardware: "DNS, NTP and Media Server"

6. Envelope containing the Quotation shall be marked "DO NOT OPEN BEFORE 12:30 Hours on 14-10-2018". Quotations received later than the time specified herein shall not be accepted.

7. Quotations received by fax if any shall be sealed-enveloped by the Procuring Entity duly marked asstated in Para 6 above and, all Quotations thus received shall be sent to the Evaluation Committee forevaluation, without opening, preferably by the same date of closing the Quotation.

8. The Procuring Entity may extend the deadline for submission of Quotations on justifiably acceptablegrounds duly recorded subject to threshold pursuant to Rule 71 of the Public Procurement Rules, 2008 ofGoB.

9. All Quotations must be valid for a period of at least 30 days from the closing date of the Quotation.10. No public opening of Quotations received by the closing date shall be held.11. Quotationer's rates or prices shall be inclusive of profit and overhead and, all kinds of taxes, VAT,

duties, fees, levies, and other charges to be paid under the Applicable Law, if the Contract is awarded orpurchase order is issued.

12. Quotation is being requested on Lump-sum basis

13. Rates shall be quoted and, subsequent payments under this Contract shall be made in BDT currency. Theprice offered by the Quotationer, if accepted shall remain fixed for the duration of the Contract.

14. Quotationer shall have legal capacity to enter into Contract. Quotationer, in support of its qualificationshall be required to submit certified photocopies of latest documents related to (1) valid Trade License,(2) Tax Identification Number (TIN) (3) VAT Registration Number and (4) Financial Solvencydocument ( latest Bank A/C statement or Certificate), without which the Quotation may be considerednon-responsive.The Quotationer should submit proven documentation of experience of similar supply/work.

15. Quotations shall be evaluated based on information and documents submitted with the Quotations, bythe Evaluation Committee and, at least three (3) responsive Quotations will be required to determine thelowest evaluated responsive Quotations for issue of purchase order or award of the Contract.

16. In case of anomalies between unit rates or prices and the total amount quoted, the unit rates or pricesshall prevail. In case of discrepancy between words and figures the former will govern. Quotationer shallremain bound to accept the arithmetic corrections made by the Evaluation Committee. The ProcuringEntity/ is not bound to accept the lowest quotation

17. The supply and related services shall be completed within 15(fifteen) days from the date of issuingPurchase Order.

18. The Purchase Order that constitutes the Contract shall remain binding upon the Supplier/ServiceProvider and the Procuring Entity shall issue purchase order within 3 days of receipt of approval fromthe Approving Authority.

19. Conditions of Contract shall apply same as given in the SBD, Procurement of goods, The World Bank,April 2015 edition.

20. The Procuring Entity reserves the right to accept or reject any or all the quotations or annul theprocurement proceedings without assigning any reason whatsoever.

(satyen~~Additional SecretaryProject DirectorSMoDMRP A ProjectVenture Tower, 3rd floor, Plot no.3Mohakhali Commercial Area Dhaka-1212Tel: 02-9890360E-mail: pdsnsp15@gmail.com

(The Procuring Entity-PE)

Distribution for Information & CirculationI. Notice Board of Disaster Management Building, Mohakhali, CIA, Dhaka-1212.

2. Project website: www.snsp.ddm.gov.bd

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