report to the future melbourne (finance and governance ...€¦ · recommendation from management...

Attachments: 1. Supporting Attachment 2. List of Distributed Funds

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Report to the Future Melbourne (Finance and Governance) Committee

Agenda item 6.8

Allocation of the Discretionary Fund: Fourth quarter 2015–16 16 August 2016 Presenter: Katrina McKenzie, Acting Director City Economy and Activation

Purpose and background

1. The purpose of this report is to advise the Future Melbourne Committee of the projects supported through the allocation of discretionary funding for the fourth quarter of the 2015–16 financial year in accordance with Future Melbourne Committee requirements.

Key issues

2. Total discretionary funding allocated during the fourth quarter of the 2015–16 financial year was $45,282. The individual items funded are listed in Attachment 2.

3. This funding was within an existing 2015–16 budget allocation of $300,000 held within the City Economy and Activation Group comprising:

3.1. $200,000 for Council support for various charitable, community and other eligible organisations and activities, via cash sponsorships (full year allocation $158,318, unexpended funds $41,682).

3.2. $70,000 for Council support of the same via use of the Melbourne Town Hall venue (full year allocation $83,787). It is noted that the overrun in this particular budget line is offset within the overall discretionary funds budget.

3.3. $30,000 for Council support of the same via purchase of table sponsorships (full year allocation $57,467). It is noted that the overrun in this particular budget line is offset within the overall discretionary funds budget.

4. As at the end of the fourth quarter, the net unexpended funds in the total $300,000 budget for 2015–16 was $428.

5. The total value of discretionary in-kind waivers approved for the fourth quarter was $1,747. Details are listed in Attachment 2.

Recommendation from management

6. That the Future Melbourne Committee receives the report on the allocation of discretionary funds for the fourth quarter of the 2015–16 financial year.

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Attachments: 1. Supporting Attachment (page 2 of 6) 2. List of Distributed Funds (page 3 of 6)

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Supporting Attachment

Legal

1. There are no direct legal implications arising from the recommendation from management.

Finance

2. The financial implications are contained in the body of the report.

Conflict of interest

3. No member of Council staff, or other person engaged under a contract, involved in advising on or preparing this report has declared a direct or indirect interest in relation to the matter of the report.

Stakeholder consultation

4. Stakeholder consultation has not been undertaken in the formulation of this report.

Relation to Council policy

5. A number of formal funding programs have been established to meet Council policy objectives within the Council Plan. Current grants programs include support for arts and culture, events, small business and export, sport and recreation and community services.

6. Discretionary funds are allocated from time to time to requests made outside of the normal funding program planning and funding cycles, subject to meeting the criteria established via Future Melbourne Committee resolution on 9 July 2013. This criteria states that requests for discretionary funding will only be considered if:

6.1. They are received with a lead time of greater than 90 days to the date of the event (with the exception of table sponsorships).

6.2. They would be ineligible for funding from existing programs.

Environmental sustainability

7. There is no significant impact on environmental sustainability arising from or related to the recommendation in this report.

Attachment 1Agenda item 6.8

Future Melbourne Committee 16 August 2016

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Attachment 2Agenda Item 6.8

Future Melbourne CommitteeAugust 2016

List Of Distributed Funds

Table 1: Council support for various charitable, community and other eligible organisations and activities, via cash sponsorships

Funding support request from Committee of Management of the Curzon Street Children’s Centre for an event for past and present families marking the closure of the Centre

Curzon Street Children's Centre 20 May 2016 $1,000 Approved by Council, 26 April 2016

Sub-total: $1,000

$0

TOTAL FOR THIS QUARTER: $1,000

Year to Date Cumulative Total: Opening Balance at 1 April 2016 $157,318Closing Balance at 30 June 2016 $158,318

Nature of request Organisation requesting funding Date of activity or event

Total value contributed (ex-GST)

Method of approval

Adjustments: Not applicable.

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Table 2: Council support for various charitable, community and other eligible organisations and activities, via use of the Melbourne Town Hall venue

Funding support request from Royal Children’s Hospital to light up Town Hall in gold on 1 September 2016 to raise awareness for childhood cancer

Royal Children's Hospital 1 September 2016 $2,410 Approved by Council, 31 May 2016

Funding support request from Pancare Foundation to light up Town Hall in purple for 1 November 2016 to promote the international Pancreatic Cancer Awareness Day

Pancare Foundation 1 November 2016 $2,410 Approved by Council, 31 May 2016

Reception to honour collaboration between University of Melbourne and University of Malawi Thursday 13 October at the Melbourne Town Hall

University of Melbourne School of Global Health 13 October 2016 $1,091 Approved by Council, 28 June 2016

Funding support request from the Alannah and Madeline Foundation to light up the Town Hall for the 20th anniversary of the Port Arthur Massacre on 28 April 2016

Alannah and Madeline Foundation 28 April 2016 $2,191 Approved by Council, 26 April 2016

Funding support request for the Melbourne Men’s Shed Volunteer Recognition Breakfast to be held on Monday 9 May 2016 at the Town Hall

Melbourne Men's Shed 9 May 2016 $1,097 Approved by Council, 26 April 2016

Funding support request from Crohn’s and Colitis Australia to light up the Town Hall in blue and yellow to recognise Inflammatory Bowel Disease (IBD) Day on 19 May 2016

Crohn’s and Colitis Australia 19 May 2016 $2,191 Approved by Council, 26 April 2016

Request to light up the Melbourne Town Hall in red and white - colours of the Turkish flag, in support of Turkey following terrorist attacks in Istanbul

State Government of Victoria 28 to 30 June 2016 $2,191 Approved by Council, 28 June 2016

Funding support request from the Australian Red Cross Blood Service to light up the Town hall in red each evening during the week of 12 to 18 June for National Blood Donor Week

Australian Red Cross Blood Service 12 to 18 June 2016 $2,191 Approved by Council, 26 April 2016

Funding support towards the launch of the book ‘The Forgotten People’ Cape York Institute 1 June 2016 $3,461 Approved by Future Melbourne Committee, 18 May 2016

Sub-total: $19,233

-$981


Year to Date Cumulative Total:

Opening Balance at 1 April 2016 $65,535

Closing Balance at 30 June 2016 $83,787

Method of approval

Adjustments: Minor amendments required to ensure correct costs reported (estimated costs did not eventuate):(1) Chrysalis Insight Inc function: $3,373 actual costs vs $2,840 estimated costs; (2) ALGWA function $1,266 actual costs vs $1,480 estimated costs; (3) -$650: Million Dollar Lunch - 2015 - voucher not redeemed.



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Table 3: Council support for various charitable, community and other eligible organisations and activities, via purchase of table sponsorships

Table sponsorship: 2016 Midwinta Ball Midsumma Festival 29 July 2016 $2,700 Approved by Council, 31 May 2016Table sponsorship: Alma Doepel Gala Lunch at Central Pier Sail and Adventure Limited 24 August 2016 $2,000 Approved by Council, 31 May 2016Table sponsorship: Metropolitan Fire Brigade Gala Ball for 125 years of service at Melbourne Exhibition and Convention Centre

Metropolitan Fire and Emergency Services Board 2 July 2016 $1,200 Approved by Council, 31 May 2016

Table sponsorship: Plumbing and Fire Industry Awards Plumbing Industry Climate Action Centre 15 October 2016 $10,000 Approved by Council, 28 June 2016Table sponsorship: high tea at the Melbourne Town Hall for Children’s Cancer Centre Foundation’s ‘The Million dollar Lunch 2016’.

Children’s Cancer Centre Foundation To be confirmed $650 Approved by Council, 28 June 2016

Table sponsorship: Australian Japan Society of Victoria (AJSV), Japanese Chamber of Commerce and Industry (JCCI) 2016 Spring Gala Dinner.

Australian Japan Society of Victoria (AJSV) 16 September 2016 $1,800 Approved by Council, 28 June 2016

Table sponsorship: Bully Zero Australia Foundation’s 2016 Charity Ball at Peninsula Docklands Melbourne

Bully Zero Australia Foundation 10 September 2016 $2,280 Approved by Council, 26 April 2016

Table sponsorship: Committee for Melbourne 2016 Annual Dinner Committee for Melbourne 26 May 2016 $5,250 Approved by Council, 26 April 2016

Sub-total: $25,880

$150


Year to Date Cumulative Total:



GRAND TOTAL FOR THIS QUARTER: $45,282

Year to Date Cumulative Grand Total:



Adjustments: Minor amendments required to ensure correct tax treatment: (1) Hong Kong Australia Business Association function: $3,150 actual costs vs $3,000 estimated costs.



Method of approval

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Table 4: Council support under this program for various charitable, community and other eligible organisations and activities, via waived fees

Fee waiver request for daily hire of banners for ‘OUR land people stories’ dance work

Bangarra Dance Theatre Australia To be confirmed $1,747 Approved by Council, 28 June 2016

Sub-total: $1,747

Adjustments: None. $0

TOTAL WAIVED FEES: $1,747

Year to Date Cumulative Total: Total value of fees waived this financial year as at 1 April 2016 $239,014Total value of fees waived this financial year as at 30 June 2016 $240,761



Method of approval

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