System Process Document Repeat Checking

Last changed on: 2/13/2015 9:54:00 AM Page 1

Department

Responsibility/Role

File Name Repeat Checking_SPD_20141211093618

Revision

Document Generation Date 12/11/2014 9:36:00 AM

Date Modified 2/13/2015 9:54:00 AM

Last Changed by aswade, 12/10

Status Submitted for Review 12/25

Repeat Checking

Trigger:

Required Field(s) Comments

Output - Result(s) Comments

Additional Information

System Process Document

Repeat Checking

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Procedure

In this topic, you will learn how to process repeat checking in batch or run automatically

through the process scheduler.

Step Action

1. Repeat Checking functionality identifies if students are repeating courses.

The system can determine repeat courses when the students enroll, when they are

graded through Enrollment Request, when their post transfer credit is processed,

and it is checked once per term through the Repeat Checking page.

Use the Repeat Checking component to run the Repeat Rule Checking

COBOL/SQL process (SRPCERPT) in batch, or set up the process scheduler to run

the process automatically.

Step Action

2. To sign in to Campus Solutions, go to sis.illinoisstate.edu.

Click the Please click here to PeopleSoft logon page link.

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Step Action

3. You will be directed to the Campus Solutions logon screen.

Enter your User ID and Password then click the Sign In button.

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Repeat Checking

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Step Action

4. Once you sign in, you will see a list of navigation links that relate to your roles and

responsibilities.

Term Processing is within Records and Enrollment menu.

Click the Records and Enrollment link.

Step Action

5. End of Term Processing is within the Term Processing folder.

Click the Term Processing link.

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Step Action

6. Repeat Checking is within the End of Term Processing folder.

Click the End of Term Processing link.

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Repeat Checking

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Step Action

7. In the End of Term Processing folder, click the Repeat Checking link.

Step Action

8. On the Repeat Checking find page, enter the Run Control ID and then click the

Search button.

Leave the fields blank for a list of all values, or to create a new Run Control ID,

click the Add a New Value tab.

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Step Action

9. On the Repeat Checking page, enter a Career, or click the Look Up button to

select a value.

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Repeat Checking

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Step Action

10. Enter the Term, or click the Look Up button to select a value.

Step Action

11. Enter a Mode.

Select All, Entire Record to start at the beginning of the student's record and

progress forward to the current term, considering all courses within the student's

record.

Select Entire Term to process checks for repeats against only the records within

the Term specified.

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Step Action

12. Enter the Check code, or click the Look Up button to select a value.

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Repeat Checking

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Step Action

13. Enter the Scope, or click the Look Up button to select a value.

Select All Work for Term to consider all course work.

Select Student Enrollments Only for the system to consider only courses for

which the student enrolled.

Select All Transfer Credit the process considers only course transfer credit.

Click the Run button.

Step Action

14. On the Process Scheduler Request page, verify the process row checkbox is

checked.

Click the OK button.

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Step Action

15. The Process Instance number is now listed.

Click the Process Monitor link to review the job status.

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Step Action

16. Click the Refresh button until the Run Status is Success and the Distribution

Status is Posted.

Click the Go back to Repeat Checking link.

Step Action

17. The process to check all courses for Undergrad students for the entire Fall 2014

term has been created.

To return to the Navigation Menu screen,

click the Home link at the top, right of the page.

18. Congratulations! You have completed how to create the Repeat Checking process.

End of Procedure.