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REGULAR COUNCIL MEETING AGENDA February 27, 2017 5:00 p.m. CALL TO ORDER SWEARING IN CEREMONY - DEPUTY MAYOR TURTON 1. ADOPTION OF AGENDA 2. ADOPTION OF MINUTES a. February 13, 2017 Regular Council Meeting and February 21, 2017 Committee of the Whole Meeting Minutess 3. COUNCIL UPDATES 4. ADMINISTRATIVE UPDATES 5. INFORMATION ITEMS a. Various Board and Committee Meeting Minutes 6. DELEGATIONS a. New Beginnings Project - Wolanski 7. PUBLIC HEARINGS 8. PRESENTATIONS 9. PUBLIC QUESTION & ANSWER PERIOD 1

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REGULAR COUNCIL MEETING AGENDAFebruary 27, 2017

5:00 p.m. 

CALL TO ORDER

SWEARING IN CEREMONY - DEPUTY MAYOR TURTON             

1. ADOPTION OF AGENDA 

2. ADOPTION OF MINUTES 

a. February 13, 2017 Regular Council Meeting and February 21, 2017 Committee ofthe Whole Meeting Minutess

 

3. COUNCIL UPDATES 

4. ADMINISTRATIVE UPDATES 

5. INFORMATION ITEMS 

a. Various Board and Committee Meeting Minutes 

6. DELEGATIONS 

a. New Beginnings Project - Wolanski 

7. PUBLIC HEARINGS 

8. PRESENTATIONS 

9. PUBLIC QUESTION & ANSWER PERIOD 

 

   

1

             

10. BYLAWS 

a. C-990-17 - First and Second Reading - 2017 Supplementary Assessment Bylaw- Goodwin

 

11. BUSINESS ITEMS 

a. Appointment of City Assessor - Goodwin 

12. CLOSED SESSION 

a. Special Event Opportunity - Wolanski 

13. BUSINESS ARISING FROM CLOSED SESSION 

ADJOURNMENT 

2

       Adoption of Minutes Item # 2. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: February 13, 2017 Regular Council Meeting and February 21, 2017

Committee of the Whole Meeting MinutessDepartment: Corporate Services

Request for Decision Summaryn/a

Proposed Motion

That the February 13, 2017 Regular Council Meeting Minutes and the February 21,2017 Committee of the Whole Meeting Minutes be approved as presented.

Background/Analysisn/a

Options/Alternativesn/a

Consultation/Engagementn/a

Implementation/Communicationn/a

Impactsn/a

Strategic Vision Element: Related Goal:

AttachmentsFebruary 13, 2017 Regular Council MeetingFebruary 21, 2017 Committee of the Whole Meeting

3

DRAFT

Regular Council Meeting Minutes | February 13, 2017 Page 1 of 4

THE CITY OF SPRUCE GROVE

Minutes of the Regular Meeting of Council

held February 13, 2017 in Council Chambers

Present: Mayor Houston, and Aldermen Baxter, Kesanko, McLean, Rothe, Steinburg and Turton

Also In Attendance: Diane Goodwin, Acting City Manager Corey Levasseur, General Manager of Planning and Infrastructure David Wolanski, General Manager of Community and Protective Services Jennifer Hetherington, Manager of Corporate Communications Susan Armstrong, Senior Planner Michael Reyes, Planner 1 Tania Shepherd, City Clerk Marj Bradshaw, Recording Secretary

CALL TO ORDER Mayor Houston called the meeting to order at 5:00 p.m.

1. ADOPTION OF AGENDA

26-17(CS) Moved by Alderman Rothe that the agenda be adopted as presented.

Carried

2. ADOPTION OF MINUTES

a. January 23, 2017 Regular Council Meeting Minutes

27-17 (CS) Moved by Alderman Turton that the January 23, 2017 Regular Council

Meeting Minutes be approved as presented. Carried

3. COUNCIL UPDATES No Council Updates were provided.

4

DRAFT

Regular Council Meeting Minutes | February 13, 2017 Page 2 of 4

4. ADMINISTRATIVE UPDATES

There were no Administrative Updates provided.

5. ACCEPTANCE OF INFORMATION ITEMS

a. Various Board and Committee Meeting Minutes 28-17 Moved by Alderman Baxter that the various board and committee

meeting minutes presented be received as information. Carried

6. DELEGATIONS No Delegations came before Council.

Items 8, 9, and 10.b. were brought forward to this area of the agenda.

8. PRESENTATIONS

There were no Presentations scheduled on the agenda.

9. PUBLIC QUESTION AND ANSWER PERIOD

Ethan Schotte of Parkland County came before Council to ask what plans the City of Spruce Grove has in place for the celebration of Canada’s 150th anniversary of Confederation.

Mayor Houston and Administration provided a brief overview of the planned activities.

Aiden Turton of Deer Park Cove came before Council to request that the outdoor rinks be monitored in order for younger children to safely use the facilities without the risk of being hurt by flying pucks. Mayor Houston and Administration provided responses to the question.

10. BYLAWS

b. C-985-16 - Land Use Bylaw Amendment - Harvest Ridge - Stage 18

29-17 (P&I/CS) Moved by Alderman Steinburg that first reading be given to Bylaw C-985-16 - Land Use Bylaw Amendment – Harvest Ridge - Stage 18. Carried

5

DRAFT

Regular Council Meeting Minutes | February 13, 2017 Page 3 of 4

11. BUSINESS ITEMS

a. Task Force on Mayoralty Status Appointments

Moved by Alderman McLean that the following City of Spruce Grove residents be appointed to the Task Force on Mayoralty Status:

Mr. Daniel Doornekamp

Mrs. Dorcas Kilduff

Mr. Trevor Norris

Mr. James Trodden

Mr. Rudy A. Zacharias 30-17 Moved by Alderman Baxter that Council go into Closed Session at

5:32 p.m. to discuss the matter. Carried

31-17 Moved by Alderman Kesanko that Council come out of Closed Session at 6:12 p.m.

Carried

The original motions reads:

Moved by Alderman McLean that the following City of Spruce Grove residents be appointed to the Task Force on Mayoralty Status:

Mr. Daniel Doornekamp

Mrs. Dorcas Kilduff

Mr. Trevor Norris

Mr. James Trodden

Mr. Rudy A. Zacharias

Defeated

32-17 (CS) Moved by Alderman Baxter that Administration be directed to conduct

interviews for all applicants for the Task Force on Mayoralty Status and report back to Council with a recommendation.

Carried

6

DRAFT

Regular Council Meeting Minutes | February 13, 2017 Page 4 of 4

7. PUBLIC HEARINGS

a. C-984-16 - Land Use Bylaw Amendment - Redistricting - Jesperdale

Stage 10 Mayor Houston called the Public Hearing to order at 6:19 p.m. on Bylaw

C-984-16 - Land Use Bylaw Amendment - Redistricting - Jesperdale Stage 10. No written or verbal submissions were received. Mayor Houston declared the Public Hearing closed at 6:31 p.m.

10. BYLAWS

a. C-984-16 - Land Use Bylaw Amendment – Redistricting - Jesperdale

Stage 10 33-17 (P&I/CS) Moved by Alderman Baxter that second reading be given to Bylaw

C-984-16 - Land Use Bylaw Amendment - Redistricting - Jesperdale Stage 10. Carried

12. CLOSED SESSION

Council did not go into Closed Session.

13. BUSINESS ARISING FROM CLOSED SESSION

There was no business arising from Closed Session.

ADJOURNMENT 34-17 Moved by Alderman Kesanko that the Regular Meeting adjourn at 6:36 p.m. Carried

MAYOR

RECORDING SECRETARY

7

DRAFT

Committee of the Whole Meeting Minutes | February 21, 2017 Page 1 of 3

THE CITY OF SPRUCE GROVE

Minutes of the Committee of the Whole Meeting

Held February 21, 2017 in Council Chambers

Present: Mayor Houston and Aldermen Baxter, Kesanko, McLean, Rothe, Steinburg and Turton

Also In Attendance: Robert Cotterill, City Manager Diane Goodwin, General Manager of Corporate Services Corey Levasseur, General Manager of Planning and Infrastructure David Wolanski, General Manager of Community and Protective Services Jennifer Hetherington, Manager of Corporate Communications Glen Jarbeau, Manager of Finance Dave Walker, Manager of Business and Economic Development Ken Luck, Director of Recreation Services Tania Shepherd, City Clerk Carolynn Grey, Recording Secretary

CALL TO ORDER

Mayor Houston called the meeting to order at 5:00 p.m.

1. ADOPTION OF AGENDA

Moved by Alderman Rothe that the agenda be adopted as presented. Carried

2. PRESENTATIONS There were no Presentations scheduled on the agenda.

3. BYLAWS

There were no Bylaws scheduled on the agenda.

8

DRAFT

Committee of the Whole Meeting Minutes | February 21, 2017 Page 2 of 3

4. BUSINESS ITEMS

a. 2016 Resident Satisfaction Survey Findings

Tracy With from Bannister Research and Consulting Inc. came before Committee to provide information on the findings from the 2016 Resident Satisfaction Survey.

Moved by Alderman Steinburg that Tracy With from Banister Research & Consulting Inc. be thanked for her presentation and that the 2016 Resident Satisfaction Survey report be accepted as information.

Carried

b. Urban Farming

Administration provided Committee with high level information related to urban farming and potential impacts on city bylaws. Moved by Alderman Baxter that the report related to considerations for changes to city bylaws for the purpose of allowing or restricting urban farming be received as information.

Carried c. Fuhr Sports Park – Wind Mitigation

Administration provided Committee with an update on wind mitigation at Fuhr Sports Park. Moved by Alderman Turton that the update and report on Wind Mitigation at Fuhr Sports Park be received as information.

Carried

Moved by Alderman Kesanko that Committee go into Closed Session at 6:42 p.m. Carried

9

DRAFT

Committee of the Whole Meeting Minutes | February 21, 2017 Page 3 of 3

Mayor Houston called for a recess at 6:42 p.m. Mayor Houston reconvened the meeting at 6:51 p.m.

5. CLOSED SESSION

Committee went into Closed Session as permitted under the Freedom of Information and Protection of Privacy Act, RSA 2000, c.F-25. to discuss the following: a. Development Proposal Mayor Houston called for a recess at 8:46 p.m. Mayor Houston reconvened the meeting at 8:55 p.m. Moved by Alderman Rothe that Committee come out of Closed Session at 9:40 p.m. Carried

6. BUSINESS ARISING FROM CLOSED SESSION

There was no business arising from Closed Session.

ADJOURNMENT Moved by Alderman Baxter that the Committee of the Whole Meeting adjourn

at 9:41 p.m. Carried MAYOR RECORDING SECRETARY

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       Information Items Item # 5. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: Various Board and Committee Meeting MinutesDepartment: Corporate Services

Request for Decision Summary

The purpose of this request for decision is to provide information on the recent activitiesof the various Council boards and committees.

Proposed Motion

That the various Council board and committee meeting minutes presented be receivedas information.

Background/Analysisn/a

Options/Alternativesn/a

Consultation/Engagementn/a

Implementation/Communicationn/a

Impactsn/a

Strategic Vision Element: Related Goal:

AttachmentsDecember 14, 2016 CRPWSC Board Meeting Minutes

11

12

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       Delegations Item # 6. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: New Beginnings Project - WolanskiDepartment: Community & Protective Services

Request for Decision Summary- Marnie Suitor, Partner, InSynch Consulting Inc.- Shelly Vermillion, Partner, InSynch Consulting Inc.- Linda Bernicki, Community Development Coordinator FCSS and Social Planning- Janine Peter, Director FCSS and Social Planning will present an update to Council on the "New Beginnings - An Indigenous EngagementImprovement Strategy" initiative.

Proposed Motion

That the "New Beginnings - An Indigenous Engagement Improvement Strategy" updatebe accepted as information.

Background/AnalysisIn 2016 Family and Community Support Services (FCSS) initiated conversations withAlberta Indigenous Relations regarding an increase in the number of Aboriginal familiesand individuals accessing services. FCSS was invited to submit a grant application for aregional community project that would remove barriers and strengthen economic andsocial opportunities for urban Aboriginal people in Spruce Grove while enhancingrelationships.

Options/AlternativesN/A

Consultation/EngagementEnoch Cree Nation, Paul First Nation, Alexander First Nation, Alexis Nakota Sioux Nation,Tri-Area Metis Local, Government of Alberta Indigenous Relations, Native CounsellingServices, Aboriginal Connections Rotary Committee, Town of Stony Plain, ParklandCounty, local and regional service providers, and residents.

Implementation/Communication"New Beginnings" seeks to develop a strategic plan to remove barriers and strengthenrelationships with urban Aboriginal residents and surrounding communities throughengagement.

Impacts

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The plan will support Spruce Grove as being an inclusive community. The initiativesupports the City of Spruce Grove Social Sustainability and Cultural Master Plans as wellas the Modernized Municipal Government Act which takes into accountrecommendations gleaned from the Truth and Reconciliation Commission of Canada:Calls to Action.

Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’sStrategic PlanRelated Goal:

AttachmentsPowerPoint PresentationActivity Report - Phase 1Work Plan - Phase 2

15

City of Spruce Grove FCSS and Social Planning

“NEW BEGINNINGS”

AN INDIGENOUS ENGAGEMENT IMPROVEMENT STRATEGY

16

Introductions

Marnie Suitor (CMP,PAED,CMC,PFP) Partner, InSynch Consulting Inc.

Shelly Vermillion (B.Mgt., CAFM, PAED) Partner, InSynch Consulting Inc.

Linda Bernicki, Community Development Coordinator, FCSS and Social Planning

Janine Peter, Director, FCSS and Social Planning

17

Presentation Objectives

- Project Update (Phase One)

- Key Learnings and Actions to date

- Phase Two (underway)

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Project Rationale

- Significant increase in the need for services for Indigenous community members

- Needs are complex and require focused attention

- Lack of knowledge and capacity within the respective service sectors to effectively assist

- Fundamental needs such as food, shelter, and clothing are basic human rights

- Formal recognition and responsibilities related thereto outlined in the TRC calls to Action

- Recent discussions and responses Modernized Municipal Government Act

- Key areas for action identified in the CSG Social Sustainability and Cultural Master Plans

- It’s the right thing to do

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Phase One (April – September 2016)

Primary Research

- Service Provider Focus Groups: 64 agencies invited/24 participants

- One-on One meetings: ancillary agencies, 2 First Nations, Metis local

- Internal Interviews: all FCSS staff in Spruce Grove

- Aboriginal Awareness training: select FCSS staff and service providers

Secondary Research

- Preliminary Asset Mapping: inventory of regional programs and services

- External literature review

20

Key Learnings and Actions to Date Learnings

- Most agencies are over burdened and working beyond capacity

- Interest levels are high – the time is right

- Unforeseen circumstances impeded progress (Fort McMurray, project delays, Paul First Nation)

- Partnerships with several First Nations will take time to develop trust

Progress Made

- Increased awareness and knowledge

- Relationships (Rotary, Aboriginal Days, INAC, other regional agencies, Metis Days)

- Housing First initiative

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Phase Two (February – August 2017)

- Expanded steering committee

- Round out research components (best practice concepts)

- Expanded Indigenous awareness training

- Regional strategy development

- Project identification – actionable initiatives

- Define next steps

Goal: To elevate the strategy from a department project to a regional initiative

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Questions?

23

24

25

26

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New Beginnings – Phase Two Work Plan

1

Over an additional four – six month period, this project will continue to build on expanding the awareness and

collaboration amongst service providers/organizations, as well as with and amongst the four surrounding First

Nations, the Tri-Area Metis Local, and the three civic bodies that govern within Parkland County (Town of Stony

Plain, City of Spruce Grove, and Parkland County). Further best practice research will also assist in shaping the

strategies for action planning.

PROJECT PLANNING

Following the Planning Workshop from Phase One, the steering committee will develop a framework for next steps,

to include:

Identifying additional groups yet to be interviewed or engaged in the process.

Developing the project’s critical success factors and approaches to implementation thereof.

Determining the best course of action to engage the appropriate civic and Indigenous leaders in the project.

Identifying additional groups yet to be interviewed or engaged in the process.

Developing the project’s critical success factors and approaches to implementation thereof.

Determining the best course of action to engage the appropriate civic and Indigenous leaders in the project.

Expanding the Steering Committee to include members from a cross section of influential organizations and government departments.

Identifying an immediate project that could be successfully undertaken to create positive momentum.

Determining the scope and scale of the best practice research.

Designing and distributing the appropriate communication plan to engage the community and other community partners in the project through information sharing and public communication strategies.

EXPANSION OF RESEARCH

Primary Research

Utilizing the information gathered from the focus groups, interviews and one-on-one meetings, further

conversation will be held with key organizations and government represents who were not present or included in

the first round of data gathering. The primary intent of these sessions is to share the key learnings and observations

from the first round so as to:

Expand the awareness and knowledge of the challenges facing the Indigenous community as well as the

opportunities that are present to make positive change, and

Obtain “buy-in” and agreement to work collaboratively on the vision of program and service improvement.

Initiatives will include:

1. Update the Service Providers on the planned next steps.

2. Meet with the Service Recipients to hear their voice and suggested recommendations.

3. Furthering the conversations with the First Nations within the County, paying particular attention to the

situation at Paul First Nation. The key learnings will be used to formulate specific actions that link to the

project mandate.

4. Meeting with the management and leadership groups within the City of Spruce Grove, the Town of Stony

Plain and the Parkland County to share the project vision and seek agreement to proceed as a regional

initiative.

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New Beginnings – Phase Two Work Plan

2

Secondary Research

External research will also be undertaken to create an awareness of initiatives that might be possible within the

County. Such research will include:

Identify successful best practice approaches to Aboriginal inclusion in communities with similar geographic

and demographic characteristics (i.e. Cochrane/Strathmore), and integrate such learnings to the “New

Beginnings” model.

Explore potential project and/or program funding sources

Investigate potential partnership opportunities for go-forward initiatives

The Aboriginal Awareness training delivered in Phase One was very well received and aided significantly in

expanding the knowledge and understanding amongst those who participated. Offering this learning opportunity

to a number of select groups would aid significantly in creating project momentum. We anticipate delivering three

additional sessions.

STRATEGIC PLANNING RETREAT

Bringing together a diverse and committed group of community leaders is critical to achieving the outcomes

planned for this project. Assuming “buy-in” is attained, ISCI Consultants will facilitate a two-day strategic planning

retreat to develop specific actionable initiatives, to include:

Project/initiative description and intended outcomes

Refinement of the project’s Vision, Mandate and collaborative working framework

Tactical steps to implementation

Identification of strategic partnership opportunities

Critical factors for success

Implementation timeline

High-level project costs/constraints

Identifying and implementing an “early win” is important to the project’s momentum and ultimate success. Several initiatives were identified in the first phase that have significant promise, and these should be explored with a view to immediate implementation (i.e. Metis Days, visible internal improvements within the Spruce Grove FCSS office). The possibility of an Aboriginal Gathering Place is another concept that should be researched as soon as possible. PROJECT REPORTING

A summary of each major initiative will be captured throughout the project by way of meeting and session notes.

The action plans from the planning retreat will be documented using a consistent template. All data will be provided

to the FCSS in digital format for one-time editing.

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       Bylaws Item # 10. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: C-990-17 - First and Second Reading - 2017 Supplementary Assessment

Bylaw - GoodwinDepartment: Corporate Services

Request for Decision SummaryThe purpose of this report is to seek Council's authorization for supplementaryassessments of new improvements for the purpose of taxation in 2017.

Proposed Motion

That first reading be given to Bylaw C-990-17 - 2017 Supplementary AssessmentBylaw.

That second reading be given to Bylaw C-990-17 - 2017 Supplementary AssessmentBylaw.

Background/AnalysisA supplementary assessment bylaw is required to levy property taxes on newlyconstructed improvements which are occupied or completed during 2017 but were notassessed at 100 per cent completion on the annual assessment notice mailed inFebruary, 2017.

A supplementary assessment bylaw applies to the year in which it is passed, only if it ispassed before May 1 of that year.

Third reading is scheduled for March.

Options/AlternativesN/A

Consultation/EngagementMost Alberta municipalities prepare supplementary assessments.

Implementation/CommunicationAssessments are prepared by the Assessor and are subject to review and appeal by anassessed person. The notification process for supplementary assessment is similar to theprocess for annual assessments.

Assessments will be calculated on improvements completed from January through toSeptember, 2017. In May a combined tax and assessment notice will be mailed separate

30

from the annual tax notice and will be for construction completed up to April 30.Combined notices will also be mailed in October for construction completed up toSeptember 30. Construction occurring between November and December is notassessed for supplementary however, the annual assessment issued the followingFebruary will reflect this growth. 

ImpactsAn estimated 350 properties will receive a supplementary assessment.

Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’sStrategic PlanRelated Goal: Spruce Grove has a robust, growing economic base that generates balanced revenues tosupport the City’s high standards for services and programs.

Fiscal Impact

Financial Implications:The 2017 approved budget includes property tax revenue from supplementaryassessment in the amount of $187,000 (residential - $170,000, non-residential $17,000).

AttachmentsBylaw C-990-17

31

THE CITY OF SPRUCE GROVE

BYLAW C-990-17

2017 SUPPLEMENTARY ASSESSMENT BYLAW

WHEREAS, pursuant to the Municipal Government Act, R.S.A., 2000, c.M-26, a municipality may authorize a supplementary assessment in order to levy property taxes on new improvements;

AND WHEREAS, a supplementary assessment bylaw applies only to the year in

which it is passed;

NOW THEREFORE, the Council for the City of Spruce Grove, duly assembled hereby enacts as follows:

1. BYLAW TITLE

1.1 This bylaw is called “2017 Supplementary Assessment Bylaw”.

2. DEFINITIONS

2.1 “Act” means the Municipal Government Act, R.S.A., 2000, c.M-26 and

amendments thereto.

2.2 “Assessment” means a value of property determined in accordance with Part 9 of the Municipal Government Act and Matters Relating to Assessment and Taxation Regulation.

2.3 “City” means the City of Spruce Grove.

2.4 “Council” means the Mayor and Aldermen duly elected pursuant to the

provisions of the Local Authorities Election Act, R.S.A., 2000, c.L-21.

2.5 “Improvement” means

(i) structure,

(ii) any thing attached or secured to a structure, that would be transferred without special mention by a transfer or sale of the structure or,

(iii) a designated manufactured home.

Page 1 of 2

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Bylaw C-990-17 Page 2 of 2

2.6 “Supplementary Assessment” means an assessment of all improvements prepared in accordance with Part 9, Division 4 of the Act.

3. ISSUING SUPPLEMENTARY ASSESSMENTS

3.1 The City of Spruce Grove is hereby authorized to issue a supplementary

assessment of new improvements for the 2017 taxation year. This bylaw shall come into force and effect when it receives third reading and is duly signed.

First Reading Carried , 2017

Second Reading Carried , 2017

Third Reading Carried , 2017

Date Signed

Mayor

City Clerk

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       Business Items Item # 11. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: Appointment of City Assessor - GoodwinDepartment: Corporate Services

Request for Decision SummaryThis report proposes extending the appointment of the City Assessor in consideration ofreduced rates that have been negotiated with Accurate Assessment.

Proposed Motion

That Troy Birtles be appointed City Assessor for a seven year term according to theterms of the proposed assessment services agreement with Accurate Assessment.

Background/AnalysisThe Municipal Government Act (MGA) requires every Council to appoint an assessor toprepare and maintain the assessment roll in accordance with the MGA and itsregulations. Rather than employing an assessor, the City contracts the services of anaccredited assessor. This designated officer works with Administration but, as they areindependent from the City, assessment preparation is unbiased. 

The current contract was awarded to Accurate Assessment in 2014. The agreement isscheduled to expire in the first quarter of 2019 and includes an option to renew for anadditional five years (2024 expiry). Under the current contract, the per parcel rate wouldincrease by three per cent annually through to 2024. 

In an effort to reduce cost, Administration sought re-negotiation of the assessmentservices agreement. Subject to early exercise of the five year option to renew, thecontractor has proposed a one per cent reduction to the annual increment. ShouldCouncil re-appoint Troy Birtles for the seven year term, the total saving over the term ofthe proposed agreement is estimated to be $69,050.

Options/AlternativesN/A

Consultation/EngagementN/A

Implementation/CommunicationRe-appointing Troy Birtles as the City Assessor will allow current assessment work to

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Re-appointing Troy Birtles as the City Assessor will allow current assessment work tocontinue without disruption. In the unlikely event that assessment services are performedpoorly, contract terms allow for early termination with cause and for termination withoutcause upon 60 days written notice.

ImpactsLonger term contracts provide good customer service, reliable performance and efficientoperations.Troy Birtles has been involved with the City's assessment since 1993.

Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’sStrategic PlanRelated Goal: Spruce Grove has a robust, growing economic base that generates balanced revenues tosupport the City’s high standards for services and programs.

Fiscal Impact

Financial Implications:The cost of assessment is calculated on a per parcel rate. A $69,050 saving can beestimated over the seven years by applying the historical average annual parcel growthof 2.5 per cent over the term.ServiceYear

ParcelCount

CurrentContract

ProposedContract

Saving

2017-2018 15,069 $256,173 $253,913 $2,2602018-2019 15,446 $270,300 $265,666 $4,6342019-2020 15,832 $284,974 $277,849 $7,1252020-2021 16,228 $300,212 $290,475 $9,7372021-2022 16,633 $316,034 $303,559 $12,4752022-2023 17,049 $332,459 $317,115 $15,3442023-2024 17,475 $349,508 $332,033 $17,475

$69,050

AttachmentsNo file(s) attached.

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       Closed Session Item # 12. a.

Regular Council Meeting AgendaMeeting Date: 02/27/2017  Title: Special Event Opportunity - WolanskiDepartment: Community & Protective Services

Request for Decision Summary

N/A 

Proposed Motion

That Council go into closed session under Section 16(1)(b) of the Freedom ofInformation and Protection of Privacy Act, RSA, 2000, c.F-25.

Background/AnalysisN/A

Options/AlternativesN/A

Consultation/EngagementN/A

Implementation/CommunicationN/A

ImpactsN/A

Strategic Vision Element: This topic relates to all three of the City’s strategic vision elements contained in Council’sStrategic PlanRelated Goal:

AttachmentsNo file(s) attached.

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