regional scout plan 2010-2013 progress report november 2011 en

8/3/2019 Regional Scout Plan 2010-2013 Progress Report November 2011 EN

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Regional Scout Committee, European RegionComit Scout Rgional, Rgion Europenne

World Scout BureauEuropean Regional OfficeRue Henri-Christin 5

P.O. Box 3271211 Geneva 4 PlainpalaisSWITZERLAND

Phone (+41 22) 705 11 00Fax (+41 22) 705 11 09

[email protected]/Europe | euroscoutinfo.com

Date21 November 2011

To: International Commissioners and Principal

Contacts of NSOs and NSAs of theEuropean Scout Region

Subscribers of europak-online.net

Circular 23/2011Circular 23/2011

Reporting on the Regional Scout Plan 2010-2013 Supporting Growth in Changing Times

Dear friends

Following the Regional Scout Committee meeting held in Pax Lodge, London, 11-13 November2011, I am pleased to send you the updated Regional Scout Plan showing the progress made.

Also included in this mailing are the updated reports from the Working Groups and Core Groups.

I trust you will find the information of interest. Should you have any questions relating to theinformation, please do not hesitate to contact members of the Regional Committee or Regionalstaff.

Best wishes.

Yours sincerely

David McKeeRegional Director

Enc: Regional Scout Plan 2010-2013 - RAG Status ReportReports from the Working Groups and Core Groups


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Supporting Growth in Changing Times

European Scout Committee

Regional Scout Plan 2010-2013Situation Assessment November 2011


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Regional Scout Plan 2010-2013 | Situation Assessment November 2011


Colour Codes

Actions accomplished - achieving

the KPI through this action

Actions in progress, including

thinking, planning and starting

r No action taken

Actions foreseen

N in the centre of a box is a new action/activity not in the original plan


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SO 1 Volunteering Coordinator: PT, ESC: CL, WSB-ERO: MM, NP

OB 1.5 Focus on the benefits of personal development and the need for self-recognition

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs using and promoting self-recognition tools

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 1.5.1Provide support and resources to assist NSOs/NSAs in demonstrating the personal

value of volunteering in Scouting and the impact it has on society

N

AC 1.5.2Support the personal development of adult volunteers as well as the self-evaluationand self-recognition of competencies acquired through Scouting

N

AC 1.5.3Stimulate the implementation of self-evaluation and self-recognition measures atworld, regional and national events

N

AC 1.5.4Encourage NSOs/NSAs to understand the concept of Lifelong Learning and factorthis in to the design of training systems for adult volunteers in Scouting

OB 1.6 Promote the recognition of the value of volunteering in Scouting, both internally and externally

2010-2011 2011-2012 2012-2013KPI 20 NSOs/NSAs benefit from information exchanges and projects

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 1.6.1Initiate an exchange of best practices in internal and external recognition, following

research undertaken in connection with the event Volunteering in Youth NGOsN

AC 1.6.2Share results and continue to exchange best practices in internal and external

recognition of volunteering through online platforms

N N

AC 1.6.3Follow the development of the on-going project on Recognition of Learning inScouting and share the results with NSOs/NSAs


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SO 2 Growth through Quality Coordinator: HSG, ESC: AD, WSB-ERO: JB, RSc

OB 2.1 Develop projects to identify and tackle quality factors affecting membership growth

2010-2011 2011-2012 2012-2013KPI 50 NSOs/NSAs using Growth through Quality tools or services

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 2.1.1Identify quality standards or frameworks used by NSOs/NSAs in Europe as well as

around the world and share the information with NSOs/NSAs

AC 2.1.2Promote the use of the Action for Growth toolkit as well as other tools focussed onensuring quality, direct to NSOs/NSAs as well as through seminars and events

N

AC 2.1.3Encourage NSOs/NSAs to identify appropriate methods for communicating the needfor membership growth and how to present this to the public

AC 2.1.4Actively participate in projects and research activities initiated at world levelrelated to membership growth

OB 2.2 Explore the potential of minimum standards in driving quality in adult training systems

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs involved, using standards and new technologies

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 2.2.1Work with interested NSOs/NSAs to establish voluntary quality standards in

training for adult volunteers

AC 2.2.2Encourage and support interested NSOs/NSAs in the review and renewal of adult

training systems

AC 2.2.3Work with selected NSOs/NSAs to compare training provision for adult volunteersin Scouting and publish a report outlining the conclusions and recommendations

AC 2.2.4Support NSOs/NSAs in introducing new technologies and techniques to assist withensuring the quality of training for adult volunteers


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OB 2.3 Encourage youth programme review and renewal to improve quality and effectiveness

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs monitor the quality of their youth programme

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 2.3.1Explore existing quality frameworks and their potential application to ensuring

quality in the design and implementation of youth programme

AC 2.3.2Develop an adaptable quality framework to help ensure quality in the design andimplementation of youth programme

AC 2.3.3Encourage NSOs/NSAs to regularly evaluate and ensure the quality of youthprogramme delivery at local level, and work with the feedback

AC 2.3.4Encourage NSOs/NSAs to identify the most challenging aspects of youthprogramme delivery and provide support to ensure effective delivery

AC 2.3.5Gather examples of how NSOs/NSAs allow for flexible delivery of youth programme

and encourage other NSOs/NSAs to see the benefits of flexible operatingN

AC 2.3.6Discuss with NSOs/NSAs how to ensure that youth programmes tackle current

issues affecting young people, or how to respond to events happening around them

AC 2.3.7Initiate a discussion with NSOs/NSAs on how to use the youth programme as a

vehicle for peer recruitment


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OB 2.5 Improve transition processes and rate of retention between age sections

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs improve transition processes between age sections

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 2.5.1Examine data provided by NSOs/NSAs and identify opportunities for better

membership retention of young people moving from one age section to another

N

AC 2.5.2Support NSOs/NSAs in implementing training to assist local managers in improving

retention of young people moving from one age section to another

AC 2.5.3Encourage NSOs/NSAs to undertake research with young people who have left

Scouting to understand why they left and use this data for future developments

AC 2.5.4Study the transition processes and rates of retention in competitor and partner

organisations as well as in other Regions and make recommendationsN

OB 2.6 Reduce the number of young people waiting to join Scouting

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs working strategically to reduce numbers waiting

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 2.6.1Identify more accurately, with NSOs/NSAs, how many young people are waiting to

join Scouting and share information on the situation

AC 2.6.2Initiate an exchange of knowledge between NSOs/NSAs on the management of

requests to join Scouting from young people as well as potential adult volunteersN

AC 2.6.3Encourage NSOs/NSAs to identify and use innovative recruitment methods to

secure adequate adult volunteers to deliver Scouting at local level

AC 2.6.4Assist NSOs/NSAs in developing communications strategies that proactively and

constructively deal with the issue of adult volunteer recruitment


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SO 3 Embracing Change Coordinator: TB, ESC: CH, WSB-ERO: OD, MA

OB 3.1 Encourage the monitoring of membership composition and comparison with population data

2010-2011 2011-2012 2012-2013KPI 30 NSOs/NSAs with functional membership management systems

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 3.1.1Support NSOs/NSAs with the collection and analysis of dynamic membership data

in order to inform strategic development

AC 3.1.2Support NSOs/NSAs in establishing and improving the quality of membership datacollection and management of membership management systems

AC 3.1.3Collate dynamic data from NSOs/NSAs and provide a European analysis onmembership evolution, emerging trends and forecasts

AC 3.1.4Assist NSOs/NSAs in their efforts to develop Scouting in areas of the country,where previously the presence and impact of Scouting has been weak

OB 3.2 Develop approaches to include young people and adult volunteers from different backgrounds

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs document and share their approaches

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 3.2.1Monitor European data about general trends relating to young people and adults

from different backgrounds and summarise the findings for NSOs/NSAs

AC 3.2.2Support NSOs/NSAs in the process of identifying and responding to societal

changes and trends that positively impact on the development of Scouting

AC 3.2.4Support NSOs/NSAs in using existing tools on strategic planning, organisationaldevelopment and external relations, in order to adapt to societal changes


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SO 3 Embracing Change Coordinator: TB, ESC: CH, WSB-ERO: OD, MA

OB 3.5 Promote the development and implementation of equality and diversity policies

2010-2011 2011-2012 2012-2013KPI 20 NSOs/NSAs review, develop or implement policies

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 3.5.1Support NSOs/NSAs with the review, development and implementation of their

equality and diversity policies

AC 3.5.2Initiate an exchange of best practices on how to mainstream equality and diversity

in the day-to-day operations of NSOs/NSAsN

AC 3.5.3Identify barriers that impede the review, development and implementation of

equality and diversity policies and provide guidance to NSOs/NSAs

AC 3.5.4Assist NSOs/NSAs in their efforts to balance their membership composition and

maintain cohesion by reaching out to under-represented groups

OB 3.6 Identify approaches to continually meet the challenge of change

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs engage in dialogue and action on continuous change

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 3.6.1Initiate an exchange of ideas amongst NSOs/NSAs on continually adapting tochange without sacrificing performance and impact

AC 3.6.2Encourage NSOs/NSAs to make use of strategic insight from their own young

people and adult volunteers as well as from competitor and partner organisations

AC 3.6.3Provide training for NSOs/NSAs seeking to work with or manage change in difficult

circumstances including with limited financial or professional human resources

AC 3.6.4Request NSOs/NSAs to share examples of processes and methods that drive

continual positive change in their strategic developmentN


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SO 4 Youth Empowerment Coordinator: PDS, ESC: PV, WSB-ERO: RS, NP

OB 4.1 Provide skills training, supported by mentoring and coaching, to strengthen youth empowerment

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs introduce mentoring and/or coaching

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.1.1Define the educational/management value and promote the theory and practice of

mentoring and coaching as meaningful ways to develop intergenerational dialogue

AC 4.1.2Initiate an exchange of best practices amongst NSOs/NSAs on mentoring, includingpeer mentoring, and coaching as methods to support young people

AC 4.1.3Design and deliver an eLearning resource for young people involved at institutionallevel in NSOs/NSAs, with guidance on how to make an impact

AC 4.1.4Encourage NSOs/NSAs to exchange information on how they ensure young peopleare supported to take leading volunteer management roles

r

OB 4.2 Empower and support young people to participate in decision making processes that affect them

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs act to implement or improve youth empowerment

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.2.1Promote tools and resources on youth empowerment to NSOs/NSAs and solicit

feedback on their relevance and usefulness

AC 4.2.2Support NSOs/NSAs in devising and organising events by young people for young

people, through sharing of best practice and publication of support materials

AC 4.2.3Reinforce the importance of the Scout Method, especially Learning by Doing andthe Patrol System, in delivering youth empowerment for all age sections

AC 4.2.4Encourage NSOs/NSAs to identify life skills education in the youth programme forthe last age section and highlight their importance in relation to employability


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OB 4.3 Ensure the presence of youth empowerment measures across all age sections

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs screen their youth programme and share results

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.3.1Encourage NSOs/NSAs to evaluate their approach to youth empowerment through

the youth programme by looking at levels of participation

AC 4.3.2Initiate an exchange of best practices on how feedback from young people, insideand outside Scouting, is used to influence youth programme design

AC 4.3.3Provide support to NSOs/NSAs seeking to empower its youth members to engagein decision making outside of Scouting, at local, regional and national levels

OB 4.4 Provide training for young people and adult volunteers in youth empowerment and intergenerational dialogue

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs participate in workshops and maintain interest

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.4.1Provide support to NSOs/NSAs seeking to introduce the issues of youth

empowerment and intergenerational dialogue into the life of their associations

AC 4.4.2Encourage NSOs/NSAs to promote and champion youth empowerment and

intergenerational dialogue at all levels

AC 4.4.3Initiate an exchange of best practices on how to implement effective succession

planning and knowledge transfer for adult volunteers


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OB 4.5 Encourage and promote the participation and full involvement of young people in constitutional events and organs

2010-2011 2011-2012 2012-2013KPI 50% of participants in constitutional events are under 35

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.5.1Initiate an exchange of best practices on how NSOs/NSAs involve young people in

their constitutional events and organs

AC 4.5.2Identify the role of young people in the preparation, management and leadership

of contingents and delegations to international events and conferences

AC 4.5.3Encourage NSOs/NSAs to support the participation of young people in regional and

world events by providing suitable preparation, incentives and resourcing

AC 4.5.4Provide support to NSOs/NSAs seeking to adapt their constitutional events, at all

levels, to fully involve young people

OB 4.6 Develop communications strategies that involve young people as the public face of Scouting

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs empowering young people as the public face

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 4.6.1Further encourage NSOs/NSAs to develop training activities for youngspokespeople and involve them in media management

AC 4.6.2Encourage NSOs/NSAs to involve young people in presenting views to the media on

issues affecting young people in general and Scouting in particular

AC 4.6.3Ensure that young people are involved in the design and implementation of

programme activities that have opportunities for positive media engagement

AC 4.6.4Support the development of peer-to-peer activities for young people in how to deal

with negative and inappropriate stereotypes of Scoutingr


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SO 5 Partnerships with other Regions Coordinator: SB, ESC: HS, WSB-ERO: AM, NP

OB 5.1 Develop new areas of focus for partnerships between Europe and other Regions

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs in Europe develop new partnerships

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 5.1.1Encourage NSOs/NSAs to give a new impetus to the Euro-Arab and Europe-Eurasia

meetings and establish priority themes relevant to the needs of NSOs/NSAs

N

AC 5.1.2Encourage NSOs/NSAs to participate in events organised in other Regions, andpromote European and national events to NSOs in those other Regions

AC 5.1.3In partnership, strengthen cooperation among Europe-Eurasia Scoutrepresentatives in relevant organisations and institutions

AC 5.1.4Map the partnerships that exist between Europe and Africa, initiate a similarexercise with Eurasia and communicate to NSOs/NSAs

OB 5.2 Establish common projects to support world level priorities

2010-2011 2011-2012 2012-2013KPI 20 NSOs/NSAs engage with common projects or initiatives

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 5.2.1Encourage NSOs/NSAs to promote existing volunteering programmes between

Europe and Africa to the last age section as well as adult volunteers

AC 5.2.2Further develop the Europe-Africa Unguvu Project and communicate the impact

that the project is having on European NSOs/NSAs

AC 5.2.3Encourage NSOs/NSAs to contribute to the life of the North-South Network and useit for developing ideas, networking and exchanging information

N

AC 5.2.4Stimulate NSOs/NSAs to promote exchange opportunities for young people fromEurope, Eurasia and Arab Scout Regions, in order to enrich the youth programme


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SO 5 Partnerships with other Regions Coordinator: SB, ESC: HS, WSB-ERO: AM, NP

OB 5.3 Research and provide access to external funding opportunities to encourage cooperation and partnerships

2010-2011 2011-2012 2012-2013KPI 5 NSOs/NSAs benefit from external funding to support partnerships

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 5.3.1Share information with NSOs/NSAs on external funding opportunities to encourage

the development of bilateral and multilateral projects and exchanges

AC 5.3.2Support NSOs/NSAs with applications to funding bodies and provide guidance onreporting procedures, if successful

AC 5.3.3Initiate an exchange of best practice between NSOs/NSAs on external fundingapplications for cooperation and partnerships

OB 5.4 Offer encouragement on European Citizenship, global issues, solidarity and support

2010-2011 2011-2012 2012-2013KPI 5 NSOs/NSAs offering new solidarity and support in other Regions

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 5.4.1Encourage NSOs/NSAs to enrich the international dimension of their youth

programmes by incorporating European Citizenship and by looking outside Europer r

AC 5.4.2Promote existing resources on globalisation, democracy, migration, environmentand conflict and encourage NSOs/NSAs to use or adapt them

AC 5.4.3 Increase visibility amongst European NSOs/NSAs of Scoutings priorities in otherRegions, and how European NSOs/NSAs can engage

AC 5.4.4Identify opportunities for European NSOs/NSAs to provide solidarity and technicalsupport to Scouting in other Regions


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SO 6 Educational Methods Coordinator: TP, ESC: PV, CL, WSB-ERO: RS, MM

OB 6.1 Offer networking opportunities for leaders working on similar issues at national level

2010-2011 2011-2012 2012-2013KPI 50 NSOs/NSAs benefit from networking and other opportunities

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 6.1.1Design, deliver and evaluate an Educational Methods Forum for people in

NSOs/NSAs working in the field of Educational Methods

AC 6.1.2Organise and facilitate networking opportunities for people from NSOs/NSAs withsimilar roles at national level

AC 6.1.3Support intra-regional projects in the field of Educational Methods, initiated byNSOs/NSAs with similar needs

AC 6.1.4Encourage NSOs/NSAs to look outside Scouting for networking opportunitiesincluding with NGOs, business, academic and scientific institutions

N

OB 6.2 Promote existing materials and tools to support youth programme and adult resources development

2010-2011 2011-2012 2012-2013KPI 20 NSOs/NSAs actively using existing materials and tools

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 6.2.1Map existing materials and tools against the needs and strengths of NSOs/NSAs,

identify gaps, and target their promotion

AC 6.2.2Update existing materials and tools, or fill gaps, based on feedback from

NSOs/NSAs or expert analysis

AC 6.2.3Translate, and share, useful materials and tools into other languages to supporttheir use in settings where understanding of English or French may be limited

N

AC 6.2.4Follow the development of materials and tools being produced by NSOs/NSAs, otherRegions and external organisations, and be ready to promote if appropriate


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SO 6 Educational Methods Coordinator: TP, ESC: PV, CL, WSB-ERO: RS, MM

OB 6.3 Promote and support the use of eLearning and other technologies

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs exploring and using eLearning and other technologies

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 6.3.1Use eLearning platforms and other technology solutions at European level toshowcase the potential for use in adult volunteer training provision

AC 6.3.2 Identify eLearning approaches being used by NSOs/NSAs and the impact that theyhave on the participation levels in training for adult volunteers

AC 6.3.3Collect and illustrate how various tools and technologies can be used by NSOs/NSAsto assist them in delivery of youth programme and support to adult volunteers

OB 6.4 Support initiatives that enhance youth programmes by adding international/European perspectives

2010-2011 2011-2012 2012-2013KPI 3,400 young people from NSOs/NSAs involved in projects

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 6.4.1Develop and promote the European Scout Voluntary Programme, Lands of

Adventure framework and the Scouts of the World scheme

AC 6.4.2Support NSOs/NSAs seeking to review and update the international dimension oftheir youth programmes

OB 6.5 Review the use of WOSMs youth programme and adult resources policies and advise on possible adjustments

2010-2011 2011-2012 2012-2013KPI 5 NSOs/NSAs contribute their views on the policies

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 6.5.1Work with NSOs/NSAs to reflect on the usefulness of WOSMs youth programme andadult resources policies and make recommendations


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SO 7 Organisational Development Coordinator: MDB, ESC: AD, CT, WSB-ERO: OD, JB

OB 7.1 Develop and share an adaptable model for effective organisational development in Scouting

2010-2011 2011-2012 2012-2013KPI 30 NSOs/NSAs adopt the model and participate in workshops

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 7.1.1Define and develop the model, communicate it to NSOs/NSAs and review it based

on feedback and results of workshops

N

AC 7.1.2 Develop, deliver and evaluate organisational development workshops

AC 7.1.3Share the definition of the model, examples of best practice, outcomes from theworkshops and other relevant materials online

N

OB 7.2 Review available materials relating to organisational development and recommend a subset for use in Scouting

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs using/sharing organisational development resources

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 7.2.1Issue a call to NSOs/NSAs who may have developed their own specific materials on

organisational development and share widely

AC 7.2.2Review existing materials, identify any gaps and seek to close these during specific

tailored support initiatives or sub-regional events


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SO 7 Organisational Development Coordinator: MDB, ESC: AD, CT, WSB-ERO: OD, JB

OB 7.3 Monitor and review mechanisms used to deliver support in order to ensure effectiveness and efficiency

2010-2011 2011-2012 2012-2013KPI 30 NSOs/NSAs provide feedback on effectiveness of support

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 7.3.1Review all past and current requests for support, what prompted the request for

support, how it was handled and what was the effect on NSOs/NSAs

N

AC 7.3.2Work with the European Scout Committee to identify ways to strengthen the

involvement of NSOs/NSAs in supporting/collaborating with other NSOs/NSAs

OB 7.4 Support vision and strategy development, organisation design, management and relationships

2010-2011 2011-2012 2012-2013KPI 15 NSOs/NSAs accessing organisational development support

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 7.4.1Support NSOs/NSAs in developing vision and strategy, organisational design and

change management

AC 7.4.2Support NSOs/NSAs in understanding the processes involved in developing and

managing programmes of work, projects and tasks

AC 7.4.3 Support NSOs/NSAs with financial planning and financial management

AC 7.4.4Support NSOs/NSAs with issues relating to the management of, support for and

working relationships with professional staff


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SO 8 External Relations and Funding Coordinator: OB, ESC: CH, HS, WSB-ERO: AM, NP

OB 8.1 Provide guidance and support in the area of external relations and funding

2010-2011 2011-2012 2012-2013KPI 30 NSOs/NSAs make use of networking opportunities

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 8.1.1Encourage NSOs/NSAs to participate in the creation and development of National

Youth Councils

AC 8.1.2Ensure networking between NSOs/NSAs in the area of External Relations and

Funding, including support for network meetings

AC 8.1.3Strengthen the existing network of Scouts in relevant positions and ensure the

monitoring of issues and trends that could affect NSOs/NSAsN

AC 8.1.4Act as a conduit for the introduction of issues of concern to actors including wider

civil society, government, institutions, formal education and the private sector

OB 8.2 Maintain WOSMs presence and contacts with external partners

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs contribute to policy discussion and development

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 8.2.1Cooperate with the European Parliament, European Commission, Economic andSocial Committee on relevant topics and hold meetings with Scout representatives

AC 8.2.2Encourage and convene annual meetings of the Big 6 youth organisations in

Europe to discuss issues of common interestN

AC 8.2.3With NSOs/NSAs, review and develop policy positions on issues relevant to the

needs of young people including employment, mobility and human rightsr r r r

AC 8.2.4Develop contact with external organisations having consultative status with WOSM,

including but not limited to ISGF and WSPU, and share outcomes with NSOs/NSAsr r r r


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SO 8 External Relations and Funding Coordinator: OB, ESC: CH, HS, WSB-ERO: AM, NP

OB 8.3 Promote the value of volunteering generally, and in Scouting specifically, to external partners

2010-2011 2011-2012 2012-2013KPI 10 NSOs/NSAs seek advice on lobbying techniques

Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4

AC 8.3.1Lobby with and on behalf of NSOs/NSAs for the necessary legislation through other

platforms, including the European Chapter on the Rights of Volunteers

AC 8.3.2Promote the value of volunteering and participate in consultations on the promotionand validation of non-formal and informal learning

AC 8.3.3Support NSOs/NSAs in their efforts to develop their lobbying techniques andencourage them to promote the value of volunteering


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Report to the European Scout Committee

Volunteering Working Group

1. IntroductionThis report deals with Strategic Objective 1 Volunteering as outlined in the Regional ScoutPlan 2010-2013.It should be read in conjunction with the Regional Scout Plan 2010-2013,which can be accessed at www.scout.org/europe

2. Progress in implementing Objectives, Actions and achieving KPIsSince the last meeting of the European Scout Committee

AC 1.1.1 IN PROGRESSInitiate an exchange of best practices amongst NSOs/NSAs on the recruitment of adultvolunteers with no previous experience of Scouting

Progress:o During the Volunteering Event we addressed this issue. More is planned for the

future (see below). No progress since June 2011.

AC 1.1.2 NOT STARTEDEstablish contact with European Corporate Social Responsibility (CSR) organisationsand business networks in order to promote the value of volunteering in Scouting

Progress:o No concrete action has been proposed to date.

AC 1.1.3 IN PROGRESSEncourage NSOs/NSAs to review role descriptions for adult volunteers in Scouting toensure that the language used is recognisable by potential volunteers

Progress:o A session on management of adult resources at the Academy will tackle this

topic.

AC 1.1.4 IN PROGRESSEncourage NSOs/NSAs to ensure that training undertaken as an adult volunteer inScouting is seen as having value outside of Scouting

Progress:o Initial results through the ROLIS project. This is now being developed more in

Les Scouts and Scouts en Gidsen Vlaanderen (Belgium), Junak (CzechRepublic), KFUM (Denmark)

o Session on recognition is prepared for the Academy AC 1.2.1 IN PROGRESS

Initiate an exchange of information on legislation that affects volunteering, bothpositively and negatively, and Scouting activities in particular

Progress:o Initial input was given at the Volunteering Event. Other results were achieved

through the work of the EYV 2011 Alliance Working Group on Legal Framework.Since June, we were observing the developments in the European Union (theCommunication on Volunteering published in September 2011).

AC 1.2.2 IN PROGRESSImprove the legal and financial conditions for volunteering through the European Year

of Volunteering Alliance

Progress:o We contributed through the EYV 2011 Alliance to raise the issue and propose

various solutions to the EU. Our representatives actively contributed to defining


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- 3 -

AC 1.4.1 IN PROGRESSPromote the theories and practices associated with the management of adultvolunteers in Scouting through training and events

Progress:o At the Volunteering Event, we paid special attention to this issueo Support was given to various intra-regional and national events (Malta, Iceland,

ToT Serbia...)o VWG representative delivered the tailored support to Lithuania - workshop on

Managing Adult Resources at the leaders event, mainly Members of theNational Board and District commissioners, held on 24 September 2011

o We also actively participate in planning other tailored support projectso A session is prepared for the Academy.

AC 1.4.2 IN PROGRESSInitiate an exchange of information and knowledge relating to the management of adultvolunteers in Scouting through the Scout Library and other platforms

Progress:o

Regional documents are uploaded to the Scout Library. No progress since June2011.

AC 1.4.3 IN PROGRESSEncourage NSOs/NSAs to identify what actions are required at local level to sustainablyretain adult volunteers in Scouting

Progress:o This issue was topic for sessions at the Academy. No progress since June 2011.

AC 1.4.4 IN PROGRESSIdentify tools and approaches that can be used by NSOs/NSAs to ensure diversity inrecruitment of adult volunteers in Scouting at local level

Progress:o This issue was and will be again a topic for a session at the Academyo VWG member participated in the Overture Network meeting in October where

this issue was discussed

AC 1.5.1 IN PROGRESSProvide support and resources to assist NSOs/NSAs in demonstrating the personalvalue of volunteering in Scouting and the impact it has on society

Progress:o This issue was dealt with through the Project on Recognition of Learning in

Scoutingo The second meeting of the Project, held from 14 to 16 October in Portugal,

showed progress in all 8 participating countries

AC 1.5.2 IN PROGRESSSupport the personal development of adult volunteers as well as the self-evaluationand self-recognition of competencies acquired through Scouting


Scouting. Besides, a successful session was devoted to this subject at theVolunteering Event.

o The second meeting of the Project, held from 14 to 16 October in Portugal,showed progress in all 8 participating countries

AC 1.5.3 IN PROGRESSStimulate the implementation of self-evaluation and self-recognition measures atworld, regional and national events


Scouting. More is planned for the WSJ.


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o During the World Scout Jamboree, we held around 25 workshops on this issueas part of the IST experience

o Tool "Valorise Toi", originally prepared by Scouts and Guides de France, wastranslated into Czech and English and used as basis for the work. Several other

NSOs, part of the ROLIS project, are interested to translate and use the tool.o Les Scouts and Scouts en Gidsen Vlaanderen (Belgium), through their national

project as part of ROLIS, produced a list of 20 competencies that was advisedby the business sector. CNE Portugal have produced another useful tool.

AC 1.5.4 IN PROGRESSEncourage NSOs/NSAs to understand the concept of Lifelong Learning and factor this into the design of training systems for adult volunteers in Scouting

Progress:o This issue was and will be again dealt with through a session at the Academy.

AC 1.6.1 IN PROGRESSInitiate an exchange of best practices in internal and external recognition, followingresearch undertaken in connection with the event Volunteering in Youth NGOs

Progress:After gathering info at the Volunteering Event, this action is being dealt withthrough the ROLIS project.

AC 1.6.2 IN PROGRESSShare results and continue to exchange best practices in internal and external

recognition of volunteering through online platforms


Scouting. A few articles were published through on-line platforms

AC 1.6.3 IN PROGRESSFollow the development of the on-going project on Recognition of Learning in Scoutingand share the results with NSOs/NSAs

Progress:o Representatives of the Region are actively contributing to the success of the

projecto The Region supported the project through the Partnership and Development

Fundo The second meeting of the Project, held from 14 to 16 October in Portugal,

showed progress in all 8 participating countries

3. Next steps in implementing Objectives, Actions and achieving KPIsUntil next meeting of the European Scout Committee

AC 1.1.1 Initiate an exchange of best practices amongst NSOs/NSAs on the recruitment of adult

volunteers with no previous experience of Scouting

Next Steps:o We will use the on-line tool on Managing our Human Capital to gather examples

of best practice

AC 1.1.2Establish contact with European Corporate Social Responsibility (CSR) organisationsand business networks in order to promote the value of volunteering in Scouting

Next Steps:o

We plan to establish contacts with the European CSR organisations (togetherwith WAGGGS), using contacts within the EYV 2011 Alliance

AC 1.1.3Encourage NSOs/NSAs to review role descriptions for adult volunteers in Scouting toensure that the language used is recognisable by potential volunteers


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of best practice

AC 1.1.4Encourage NSOs/NSAs to ensure that training undertaken as an adult volunteer inScouting is seen as having value outside of Scouting

Next Steps:o We shall explore the opportunities through the Project on Recognition of

Learning in Scouting

AC 1.2.1Initiate an exchange of information on legislation that affects volunteering, both

positively and negatively, and Scouting activities in particular

Next Steps:o We shall continue working on this issue through the Working Group of the

Alliance, and then use the outcomes to plan future steps

AC 1.2.2Improve the legal and financial conditions for volunteering through the European Yearof Volunteering Alliance

Next Steps:o We will continue working on this issue through the EYV 2011 Alliance

AC 1.2.3Improve contact with Members of the European Parliament and the EuropeanCommission, to promote Scouting as a key player in volunteering

Next Steps:o We will try to keep the same level of contacts

AC 1.2.4Review existing materials and encourage NSOs/NSAs to strengthen how they promote

and encourage volunteering inside and outside of Scouting


of best practice

AC 1.3.1Gather and promote practical information about the European Year of Volunteering2011 through an online toolkit

Next Steps:o We will continue updating the Tool and add information at the euroscoutinfo.com

AC 1.3.2Encourage NSOs/NSAs to engage with National Coordinating Bodies (NCBs) in theplanning and execution of campaigns and celebrations, and to network with others

Next Steps:o We will continue communicating and updating both NCBs and participants in the

Volunteering Event

AC 1.3.3Contribute as an active Member of the European Year of Volunteering Alliance and

promote the work of the Alliance to NSOs/NSAs

Next Steps:o We will continue to contribute actively to the EYV 2011 Allianceo In the next two months some important decisions about the future of the

Alliance will be taken and the WOSM European Region should actively


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contribute. Also, the final Policy Agenda for Volunteering in Europe is to beshaped and agreed on by the Alliance.

AC 1.3.4Strengthen links with other Members of the European Year of Volunteering Alliance andassist in securing the legacy of the European Year of Volunteering

Next Steps:o We will continue to contribute actively to the EYV 2011 Alliance

AC 1.4.1Promote the theories and practices associated with the management of adultvolunteers in Scouting through training and events


of best practiceo We are available for all the tailored support programmes to NSAs

AC 1.4.2Initiate an exchange of information and knowledge relating to the management of adultvolunteers in Scouting through the Scout Library and other platforms

Next Steps:o We will create and update the on-line tool on Managing our Human Capital by

the end of 2011

AC 1.4.3Encourage NSOs/NSAs to identify what actions are required at local level to sustainablyretain adult volunteers in Scouting

Next Steps:o We planed to have this issue again as part of a session at the Academy, but the

proposal was not accepted

AC 1.4.4Identify tools and approaches that can be used by NSOs/NSAs to ensure diversity in

recruitment of adult volunteers in Scouting at local level

Next Steps:o We need to see what are the plans in the Overture Network to continue working

on this issue

AC 1.5.1Provide support and resources to assist NSOs/NSAs in demonstrating the personalvalue of volunteering in Scouting and the impact it has on society



AC 1.5.2Support the personal development of adult volunteers as well as the self-evaluationand self-recognition of competencies acquired through Scouting



AC 1.5.3Stimulate the implementation of self-evaluation and self-recognition measures atworld, regional and national events


Learning in Scouting.


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o Post original and the English translation of "Valorise Toi" to Euroscoutinfo andthe Scout Library, together with a methodology for workshops developed inpreparation for the WSJ and updated after the successful running of 25sessions for ISTs

AC 1.5.4Encourage NSOs/NSAs to understand the concept of Lifelong Learning and factor this into the design of training systems for adult volunteers in Scouting

Next Steps:o We will work on this issue together with the Growth Through Quality Working

Group and the Educational Methods Core Groupo Our collaborative work will contribute to the actions undertaken by the European

Youth Forum

AC 1.6.1Initiate an exchange of best practices in internal and external recognition, followingresearch undertaken in connection with the event Volunteering in Youth NGOs


of best practice

AC 1.6.2Share results and continue to exchange best practices in internal and externalrecognition of volunteering through online platforms



AC 1.6.3Follow the development of the on-going project on Recognition of Learning in Scouting

and share the results with NSOs/NSAs


Learning in Scoutingo VWG will help with the dissemination of the results once the project has finished

in 2012.

4. SuccessesPlease list the key successes since the last meeting of the European Scout Committee

We are actively contributing to and benefiting from the European year of Volunteering2011

We actively contributed to the World Scout Jamboree, YFJ Convention, preparations forthe Academy, ROLIS second meeting and delivery of tailored support project toLithuania

We have held two Skype meetings and one short face-to-face meeting during the WorldScout Jamboree

5. ChallengesPlease list the key challenges since the last meeting of the European Scout Committee

It is challenging to coordinate work of various structures that work on this issue in avery dynamic environment.

6. Issues for the consideration of the European Scout CommitteeIn brief, please list significant issues that you would like the European Scout Committee to consider

Future of the work in the area of volunteering in Europe Advice on how and where to have an on-line platform in the future

25 October 2011


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Growth through Quality Working Group

1. IntroductionThis report deals with Strategic Objective 2 Growth through Quality as outlined in theRegional Scout Plan 2010-2013.It should be read in conjunction with the Regional Scout Plan2010-2013, which can be accessed at www.scout.org/europe


AC 2.1.1 IN PROGRESSIdentify quality standards or frameworks used by NSOs/NSAs in Europe as well asaround the world and share the information with NSOs/NSAs

Progress:o Gathering data on existing quality standards and putting them in usable form

AC 2.1.2 - IN PROGRESSPromote the use of the Action for Growth toolkit as well as other tools focussed onensuring quality, direct to NSOs/NSAs as well as through seminars and events

Progress:o Both Action for Growth, produced by ESR and Growth Report produced by

WSB-CO are going to be presented on the Academy 2011. Beside two sessionsfor presentation of the toolkits, there will be additional informal sessions inadditional time slots.

AC 2.1.4 IN PROGRESSActively participate in projects and research activities initiated at world level related tomembership growth

Progress:o Collecting info on projects and research at world level. Information was

distributed to World Scout Committee members and staff working on worldlevel

AC 2.2.1 IN PROGRESSWork with interested NSOs/NSAs to establish voluntary quality standards in training foradult volunteers

Progress:

o Gathering requests on TSo Processed results from Needs and strengths analysis and suggested TS in this

areao Listing ideas for sessions on the Academy

AC 2.2.2 IN PROGRESSEncourage and support interested NSOs/NSAs in the review and renewal of adulttraining systems

Progress:o Gather information on NSOs that are reviewing/renewing their training systemso Processed results from Needs and strengths analysis and suggested TS in this

area


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AC 2.2.4 IN PROGRESSSupport NSOs/NSAs in introducing new technologies and techniques to assist withensuring the quality of training for adult volunteers

Progress:o Gathering information on existing experience

AC 2.3.1 IN PROGRESSExplore existing quality frameworks and their potential application to ensuring qualityin the design and implementation of youth programme

Progress:o Gatherring information from NSOs on existing quality frameworks, through

Committee contact system and internet resources

AC 2.3.5 IN PROGRESSGather examples of how NSOs/NSAs allow for flexible delivery of youth programme and

encourage other NSOs/NSAs to see the benefits of flexible operating

Progress:o Find examples of best practiceso Realization of 2 sessions during the Academy non-formal sessions to collect

information and good examples of flexible delivery of youth programme

AC 2.5.1 IN PROGRESSExamine data provided by NSOs/NSAs and identify opportunities for better membershipretention of young people moving from one age section to another

Progress:o Gathering datao Realization of online survey of retention of young people during the WS

Jamboree. This survey is prolonged during the Academy, as well

AC 2.5.2 IN PROGRESSSupport NSOs/NSAs in implementing training to assist local managers in improvingretention of young people moving from one age section to another

Progress:o Realization of online survey of retention of young people during the WS

Jamboree. This survey is prolonged during the Academy, as well

AC 2.5.3 IN PROGRESSEncourage NSOs/NSAs to undertake research with young people who have left Scoutingto understand why they left and use this data for future developments

Progress:o Preparation and realization of sessions during the Academy

AC 2.5.4 IN PROGRESSStudy the transition processes and rates of retention in competitor and partnerorganisations as well as in other Regions and make recommendations

Progress:o Research gathering data from existing resources, contacts and internet


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AC 2.6.1 IN PROGRESSIdentify more accurately, with NSOs/NSAs, how many young people are waiting to joinScouting and share information on the situation

Progress:o Gathering data on existing waiting lists in NSOs

AC 2.6.2 IN PROGRESSInitiate an exchange of knowledge between NSOs/NSAs on the management ofrequests to join Scouting from young people as well as potential adult volunteers

Progress:o Non-formal session with NSOs during the Academy, to investigate the possibility

for separate event

AC 2.6.3 IN PROGRESSEncourage NSOs/NSAs to identify and use innovative recruitment methods to secureadequate adult volunteers to deliver Scouting at local level

Progress:o Preparation of article for Euroscoutinfo

AC 2.6.4 IN PROGRESSAssist NSOs/NSAs in developing communications strategies that proactively andconstructively deal with the issue of adult volunteer recruitment

Progress:o Suggestion of TS to some NSOs


AC 2.1.1Identify quality standards or frameworks used by NSOs/NSAs in Europe as well asaround the world and share the information with NSOs/NSAs

Next Steps:o Gathering data on existing quality standards and putting them in usable form

AC 2.1.2Promote the use of the Action for Growth toolkit as well as other tools focussed onensuring quality, direct to NSOs/NSAs as well as through seminars and events

Progress:o TS to NSOso Session during the growth event in April 2012o Advertise the toolkits on existing web-tools (EuroScoutInfo.com....)

AC 2.1.4Actively participate in projects and research activities initiated at world level related tomembership growth

Next Steps:o Collect info on projects and research at world level

AC 2.2.1Work with interested NSOs/NSAs to establish voluntary quality standards in training foradult volunteers

Next Steps:o Gathering requests on TSo Participation at the Annual TC Network meeting


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AC 2.2.2Encourage and support interested NSOs/NSAs in the review and renewal of adulttraining systems

Next Steps:o Gather information on NSOs that are reviewing/renewing their training systemso Share information on quality standards in training systemso Possible workshop for the TC Network meeting

AC 2.2.3Work with selected NSOs/NSAs to compare training provision for adult volunteers inScouting and publish a report outlining the conclusions and recommendations

Next Steps:o Identify and select NSOs (that are already working on training provision)o Create a questionnaire for them to fill out

AC 2.2.4Support NSOs/NSAs in introducing new technologies and techniques to assist withensuring the quality of training for adult volunteers

Next Steps:o Gathering information on existing experienceo Tailored support

AC 2.3.1Explore existing quality frameworks and their potential application to ensuring qualityin the design and implementation of youth programme

Next Steps:o Gather information from NSOs on existing quality frameworks

AC 2.3.4Encourage NSOs/NSAs to identify the most challenging aspects of youth programmedelivery and provide support to ensure effective delivery

Next Steps:o Tailored supporto EuroScoutInfo articles

AC 2.3.5Gather examples of how NSOs/NSAs allow for flexible delivery of youth programme and

encourage other NSOs/NSAs to see the benefits of flexible operating

Next Steps:o Collecting and editing examples of best practiceso EuroScoutInfo articles

AC 2.5.1Examine data provided by NSOs/NSAs and identify opportunities for better membershipretention of young people moving from one age section to another

Next Steps:

o Get data from ECWG, examine, identify opportunities/challenges...o Participation at the Annual TC Network meeting

AC 2.5.2Support NSOs/NSAs in implementing training to assist local managers in improvingretention of young people moving from one age section to another


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Next Steps:o Possible workshop at the Annual TC Network meetingo Tailored support

AC 2.5.3Encourage NSOs/NSAs to undertake research with young people who have left Scoutingto understand why they left and use this data for future developments

Next Steps:o Circular to NSO with results / feedback from surveyo EuroScoutInfo articles

AC 2.5.4Study the transition processes and rates of retention in competitor and partner

organisations as well as in other Regions and make recommendations

Next Steps:o Research gather info from other organisationo

Report findings and recommendations (to the ESC)o EuroScoutInfo articles

AC 2.6.1Identify more accurately, with NSOs/NSAs, how many young people are waiting to joinScouting and share information on the situation

Next Steps:o Gathering data on existing waiting lists in NSOso Circulate the results

AC 2.6.3Encourage NSOs/NSAs to identify and use innovative recruitment methods to secureadequate adult volunteers to deliver Scouting at local level

Next Steps:o Preparing an online survey on recruitment methodso EuroScoutInfo articleso Circular to NSO with results / feedback from survey

AC 2.6.4Assist NSOs/NSAs in developing communications strategies that proactively andconstructively deal with the issue of adult volunteer recruitment

Next Steps:o Possible Tailored support


n/a5. Challenges

Please list the key challenges since the last meeting of the European Scout Committee

n/a6. Issues for the consideration of the European Scout Committee

In brief, please list significant issues that you would like the European Scout Committee to consider

From the information gathered as of this moment, it seems that there are no verymuch NSOs that are having waiting lists to joint Scouting. If this is proved to be true, it

will be impossible to reach KPI for the point 2.6 : 10 NSOs/NSAs workingstrategically to reduce numbers waiting

October 2011


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o Coordination with the other Working and Core Groups implemented, mainlythrough tailored support requests.

AC 3.3.1 IN PROGRESSWith the growth of communications technologies, identify how NSOs/NSAs are using

them to become leaner, more flexible and more responsive

Progress:o Ongoing survey

AC 3.3.2 IN PROGRESSIdentify how NSOs/NSAs are using communications technologies strategically tocommunicate and engage directly with young people and adult volunteers

Progress:o The questionnaire was sent out through the Committee

AC 3.3.3 IN PROGRESSInitiate a discussion between NSOs/NSAs on the use of communications technologiesfor management, customer relationships and decision-making

Progress:o Idem above

AC 3.4.1 IN PROGRESSEncourage NSOs/NSAs to review their strategic resource requirements, and take actionto acquire, consolidate or protect their resources

Progress:o 3 tailored support requests in fields of National Management Board, financial

governance, human resource managementNo information available

AC 3.4.2 IN PROGRESSEncourage NSOs/NSAs to mitigate the growth of non-recognised Scout associations byexploring opportunities for collaboration and consolidation

Progress:o Very first discussions and idea sharing among the WG members.

AC 3.4.3 Encourage NSOs/NSAs to resolve outstanding legal and financial issues that present athreat to the implementation of strategy and to Scouting

Progress:o No information available

AC 3.5.1 - IN PROGRESSSupport NSOs/NSAs with the review, development and implementation of their equalityand diversity policies

Progress:o Collection, consultation and review of reference documentation ongoing

(diversity, social inclusion, human capital)o 1 tailored support request on euality and diversity policieso Participation and exchange at Milano EM CG and collate ideas and doubts

AC 3.5.2 IN PROGRESSInitiate an exchange of best practices on how to mainstream equality and diversity in

the day-to-day operations of NSOs/NSAs

Progress:o Initiation startedo Open call in preparation


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AC 3.6.4 NOT STARTEDRequest NSOs/NSAs to share examples of processes and methods that drive continual

positive change in their strategic development

Progress:o Not started due to overload and other obligations


AC 3.1.1Support NSOs/NSAs with the collection and analysis of dynamic membership data inorder to inform strategic

Next Stepso Membership data studyo Executive summary on linking membership data with the strategic planning

AC 3.1.2Support NSOs/NSAs in establishing and improving the quality of membership datacollection and management of of membership management systems

Next Stepso Co-organisation of the Second Round Table on Internet System will be discussed

and defined.

AC 3.2.1Monitor European data about general trends relating to young people and adults fromdifferent backgrounds and summarise the findings for NSOs/NSAs

Next Stepso Report on analysis and trends available for NSOs/NSAs

AC 3.2.2Support NSOs/NSAs in the process of identifying and responding to societal changesand trends that positively impact on the development of Scouting

Next Stepso Direct contact with identified NSOs NSAs to be made

AC 3.2.4Support NSOs/NSAs in using existing tools on strategic planning, organisationaldevelopment and external relations, in order to adapt to societal changes

Next Stepso To strenghten coordination and cooperation with other Working and Core Groups

AC 3.3.1With the growth of communications technologies, identify how NSOs/NSAs are usingthem to become leaner, more flexible and more responsive

AC 3.3.2Identify how NSOs/NSAs are using communications technologies strategically tocommunicate and engage directly with young people and adult volunteers

AC 3.3.3Initiate a discussion between NSOs/NSAs on the use of communications technologiesfor management, customer relationships and decision-making

Next Stepso

Suggestions made during the Academy 2011 session should be analysed andproceeded whenever possible

AC 3.5.1Support NSOs/NSAs with the review, development and implementation of their equalityand diversity policies


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Next Steps:o Open call to NSOs/NSAs for their participation in sharing best practiceso Active cooperation with Overture Network to achieve the joint Objectives of the

Embracing Change Working Group

AC 3.5.2Initiate an exchange of best practices on how to mainstream equality and diversity inthe day-to-day operations of NSOs/NSAs

Next Steps:o We will continue contact with additional NSOs/NSAso Provision of Tailored Support on equality and diversity management

4. SuccessesDespite the fact that the Working Group has no coordinator, all members are now informed andagreed upon their responsabilities and tasks within the working group.All members provided their tasks and priority lists and are working on.

Different opportunities were taken to improve the coordination and cooperation among the Workingand Core groups.

Participation to the Academy 2011 in Paris and delivery of the session on The Impact of moderncommunications on Scouting and Guiding.

5. ChallengesA demanding (deep) review on equality and diversity policies as well as best practices is required inorder to be able to identify the main barriers faced in implementing them. It is foreseen to use theSWOT analysis to better understand the internal and external obstacles and to be ablr to makepropositions.

6. Issues for the consideration of the European Scout CommitteeNomination of a new Embracing Change Working Group coordinator still under procedure

25th October 2011


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Youth Empowerment Working Group

1. IntroductionThis report deals with Strategic Objective 4 Youth Empowerment as outlined in the RegionalScout Plan 2010-2013.It should be read in conjunction with the Regional Scout Plan 2010-2013, which can be accessed at www.scout.org/europe


AC 4.1.1 IN PROGRESSDefine the educational/management value and promote the theory and practice ofmentoring and coaching as meaningful ways to develop intergenerational dialogueProgress:

o Session at the Academy. AC 4.1.2 IN PROGRESS

Initiate an exchange of best practices amongst NSOs/NSAs on mentoring, includingpeer mentoring, and coaching as methods to support young peopleProgress:

o Process started at the Academy. AC 4.2.2 IN PROGRESS

Support NSOs/NSAs in devising and organising events by young people for youngpeople, through sharing of best practice and publication of support materialsProgress:

o Successful funding application for Agora 2012 with sponsored places forEurasia.

o Agora Planning Team selected and strated the preparations.o Agora Toolkit Editorial Team met and finalised the layout and content.

AC 4.2.2 IN PROGRESSEncourage NSOs/NSAs to identify life skills education in the youth programme for thelast age section and highlight their importance in relation to employabilityProgress:

o Compiling of material and preparation of draft document started AC 4.3.3 IN PROGRESS

Provide support to NSOs/NSAs seeking to empower its youth members to engage indecision making outside of Scouting, at local, regional and national levelsProgress:

o Initial discussions with world level re Youth for Change. AC 4.4.1 IN PROGRESS

Provide support to NSOs/NSAs seeking to introduce the issues of youth empowermentand intergenerational dialogue into the life of their associationsProgress:

o Session at the Academy. AC 4.5.1 IN PROGRESS

Initiate an exchange of best practices on how NSOs/NSAs involve young people in theirconstitutional events and organsProgress:

o Compiling of material and preparation of draft document started AC 4.5.2 IN PROGRESS

Identify the role of young people in the preparation, management and leadership ofcontingents and delegations to international events and conferencesProgress:

o Compiling of material and preparation of draft document started


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AC 4.5.3 IN PROGRESSEncourage NSOs/NSAs to support the participation of young people in regional andworld events by providing suitable preparation, incentives and resourcingProgress:

o Planning of action taking place. AC 4.5.4 IN PROGRESS

Provide support to NSOs/NSAs seeking to adapt their constitutional events, at alllevels, to fully involve young peopleProgress:

o Planning of action taking place. AC 4.6.1 IN PROGRESS

Further encourage NSOs/NSAs to develop training activities for young spokespeopleand involve them in media management

Progress:o Compiling of material and preparation of draft document started

AC 4.6.2 IN PROGRESSEncourage NSOs/NSAs to involve young people in presenting views to the media onissues affecting young people in general and Scouting in particularProgress:

o Involvement in organisation of Tell the story! Speak out! event and inapplying for funding for event in 2012.

AC 4.6.3 IN PROGRESSEnsure that young people are involved in the design and implementation of programmeactivities that have opportunities for positive media engagement

Progress:o Involvement in organisation of Tell the story! Speak out! event and in

applying for funding for event in 2012.o Further actions in planning stage.

AC 4.6.4 NOT STARTEDSupport the development of peer-to-peer activities for young people in how to dealwith negative and inappropriate stereotypes of ScoutingProgress:

o No concrete action has been proposed to date.


AC 4.1.1Define the educational/management value and promote the theory and practice ofmentoring and coaching as meaningful ways to develop intergenerational dialogue

o Follow-up on thesession at the Academyo Production of Euro.Scout.Doc

AC 4.1.2Initiate an exchange of best practices amongst NSOs/NSAs on mentoring, includingpeer mentoring, and coaching as methods to support young people

o Follow-up on thework during the Academyo Online BP database

AC 4.2.2Support NSOs/NSAs in devising and organising events by young people for youngpeople, through sharing of best practice and publication of support materials

o Agora 2012 preparationso Publish toolkit

AC 4.2.2Encourage NSOs/NSAs to identify life skills education in the youth programme for thelast age section and highlight their importance in relation to employability

o Finalising draft general documento Distribute Valorise-Toi


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AC 4.3.3Provide support to NSOs/NSAs seeking to empower its youth members to engage indecision making outside of Scouting, at local, regional and national levels

o Cooperate with the Youth Representatives in National Youth Councils to getsome good stories

o Promote Scouts of the World AC 4.4.1

Provide support to NSOs/NSAs seeking to introduce the issues of youth empowermentand intergenerational dialogue into the life of their associationsProgress:

o Follow-up on thesession at the Academyo Production of Euro.Scout.Doc

AC 4.5.1Initiate an exchange of best practices on how NSOs/NSAs involve young people in theirconstitutional events and organsProgress:

oOnline BP database

AC 4.5.2Identify the role of young people in the preparation, management and leadership ofcontingents and delegations to international events and conferences

o prepare guidelines for delegates / participants to events AC 4.5.3

Encourage NSOs/NSAs to support the participation of young people in regional andworld events by providing suitable preparation, incentives and resourcing

o prepare guidelines for delegates / participants to events AC 4.5.4

Provide support to NSOs/NSAs seeking to adapt their constitutional events, at all

levels, to fully involve young peopleo Self assesment tool on "how Youth involved / Youth empowered is my NSO"

AC 4.6.1Further encourage NSOs/NSAs to develop training activities for young spokespeopleand involve them in media management

Progress:o Support document for Young Spokepersons Training

AC 4.6.2Encourage NSOs/NSAs to involve young people in presenting views to the media onissues affecting young people in general and Scouting in particular

o Examples on how to identify issues in the society through articles in papers(Euro.Scout.Doc?)

AC 4.6.3Ensure that young people are involved in the design and implementation of programmeactivities that have opportunities for positive media engagement

o Mentoring guidelines for large scale events AC 4.6.4

Support the development of peer-to-peer activities for young people in how to dealwith negative and inappropriate stereotypes of ScoutingProgress:

o Session at the Forum4. Successes

Please list the key successes since the last meeting of the European Scout Committee

The Youth Empowerment WG met twice The work progresses well if a little slow



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Taking up responsibilities within the plan Better communication and follow-up within the group Rescheduling missed targets


See above challenges

19 October 2011


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Partnerships with Other Regions

1. IntroductionThis report deals with Strategic Objective 5 Partnerships with other Regions as outlined inthe Regional Scout Plan 2010-2013.It should be read in conjunction with the Regional ScoutPlan 2010-2013, which can be accessed at www.scout.org/europe


AC 5.1.1 IN PROGRESSEncourage NSOs/NSAs to give a new impetus to the Euro-Arab and Europe-Eurasiameetings and establish priority themes relevant to the needs of NSOs/NSAsProgress:

o Planning team meeting for the Europe Eurasia Meeting (25-27 November) tookplace in Prague, in the venue of the actual meeting (2-4 September). Themeeting will focus on working on developing or establishing current and newpartnerships between NSOs from Europe and Eurasia. Final number ofparticipants are not available.

AC 5.1.2 IN PROGRESSEncourage NSOs/NSAs to participate in events organised in other Regions, and promoteEuropean and national events to NSOs in those other Regions

Progress:o Specific work has been done with Eurasia and Arab Regions regarding the

participation of rovers to Roverway in Finland. Circular was sent in the Arabregions. Funding opportunities have been identified. Unfortunately, the Youth inAction National Agency indicated that they are not willing to fund Scoutsprojects (as project from a well established organisation)

o During the Unguvu Coalition Meeting at WSJ, European and African events wereboth promoted. Looking into promoting the 6th African Jamboree in Burundiamong European NSOs.

o Promotion to sign up to various funding applications and in particular Partnershipevent (March 2012 Paris ; WOSM contribution to the North South Network)

AC 5.1.3 IN PROGRESSIn partnership, strengthen cooperation among Europe-Eurasia Scout representatives inrelevant organisations and institutions

Progress:o The European Region is now represented in the Advisory Council of the Council

of Europe by Sandu Coica, from Moldova; in cooperation with Eurasia Region.The mandate is coming to an end. WOSM is putting Alexandru forward forelections (18/19 November).

AC 5.2.2 IN PROGRESSFurther develop the Europe-Africa Unguvu Project and communicate the impact thatthe project is having on European NSOs/NSAs

Progress:o Since June Unguvu has moved into its final stages. The last workshop was

successfully hosted by VCP at Burg Rieneck in Bavaria, Germany (7-12 June).o The tools are now in the final stages of editing and translation into French and

Portuguese and should be available in early to mid-December.o From September 22-25 the Coordinating Team held their final meeting at the

headquarters of SGdF in Paris, during which they finalised the content of thetools and evaluated the project.

o The final report preparations have started.


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o During the WSJ we held workshops in the GDV based on the principals of theUnguvu tools. We also had an interactive stand in the GDV and board in theWorld Scout Centre promoting Unguvu.

o During the WSJ we organised a meeting of the current Unguvu Coalition andprospective members. The meeting provided the opportunity for severalparticipants to present how the project had helped them in their work at NSO

level and for project officers (Tim Watson and Jacques Sandrizi) to update onprogress in person. During the meeting a basic roadmap towards definingactions in 2011 and 2012 were outlined. 2011 will use current events to aid theimplementation of Unguvu 1. We are currently helping to facilitate partners todesign a new YiA 3.2 project application to be submitted in Spring 2012 for aproject in 2013.

o To support the work, and following the end of the contract of Tim Watson by theend of December 2012, the office put forward, via SGdF a funding applicationfor an EVS, 1st November deadline.

AC 5.2.3 IN PROGRESSEncourage NSOs/NSAs to contribute to the life of the North-South Network and use itfor developing ideas, networking and exchanging information

Progress:o Sylvain Barthe attended the October North South Network meeting in

Copenhagen.o The region is working, with the support of SGdF, towards a funding application

for the Partnership event (March 2012).

AC 5.2.4 IN PROGRESSStimulate NSOs/NSAs to promote exchange opportunities for young people fromEurope, Eurasia and Arab Scout Regions, in order to enrich the youth programme

Progress:o Promotion will be organised at the Academy via a stand/presentation and via the

session of partnerships.

AC 5.3.1 IN PROGRESSShare information with NSOs/NSAs on external funding opportunities to encourage thedevelopment of bilateral and multilateral projects and exchanges

Progress:o We have forwarded a number of possible funding opportunities to the African

Regional Office

AC 5.3.2 NOTSTARTEDSupport NSOs/NSAs with applications to funding bodies and provide guidance onreporting procedures, if successful

Progress:o Not on this specific topic in other fields of work

AC 5.3.3 NOT STARTEDInitiate an exchange of best practice between NSOs/NSAs on external fundingapplications for cooperation and partnerships

Progress:

AC 5.4.1 NOT STARTEDEncourage NSOs/NSAs to enrich the international dimension of their youth programmesby incorporating European Citizenship and by looking outside Europe

Progress:o

AC 5.4.3 NOT STARTEDIncrease visibility amongst European NSOs/NSAs of Scoutings priorities in otherRegions, and how European NSOs/NSAs can engage


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Progress:o

AC 5.4.4 IN PROGRESSIdentify opportunities for European NSOs/NSAs to provide solidarity and technical

support to Scouting in other regions

Progress:o Started the process of consultancy in cooperation with Africa Office. Two NSAs

targeted for now: Ireland and CNEIGEI


AC 5.1.1 Encourage NSOs/NSAs to give a new impetus to the Euro-Arab and Europe-Eurasiameetings and establish priority themes relevant to the needs of NSOs/NSAsNext steps:

o We are communicating in time to ensure full participation of interestedNSOs/NSAs to the content of the meeting Europe Eurasia.

AC 5.1.2 Encourage NSOs/NSAs to participate in events organised in other Regions, and promoteEuropean and national events to NSOs in those other Regions

Next steps:o We will monitor the calls of the region to ensure that they are transmitted to

other regionso We will ensure that events in other regions are well promoted in Europe

AC 5.1.3 In partnership, strengthen cooperation among Europe-Eurasia Scout representatives inrelevant organisations and institutions

Next Steps:o We will ensure that NYCs representatives are invited even if funding application

was not successful and therefore no support is available.o The example of Sandu Coica will be made more public in both regions, especially

at the Europe Eurasia Meeting in November 2011

AC 5.1.4Map the partnerships that exist between Europe and Africa, initiate a similar exercisewith Eurasia and communicate to NSOs/NSAs

Next Steps:o Publish the mapping exercice when complete. We still need to identify how and

where we will publish it.o We will launch the mapping with Eurasia at the Europe Eurasia Meetingo A mapping is being done with the Arab region.

AC 5.2.2 Further develop the Europe-Africa Unguvu Project and communicate the impact thatthe project is having on European NSOs/NSAs

Next steps:o Continue the implementation of the current UNGUVU project and ensuring its

proper closingo Promote the tools producedo Ensure a large participation for the next Partnership evento Facilitate the preparation of the next 3.2 application

AC 5.2.3


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Encourage NSOs/NSAs to contribute to the life of the North-South Network and use itfor developing ideas, networking and exchanging information

Next steps:

o Prepare with NS network meeting and host, the March 2012 extended networkmeeting.

AC 5.2.4 Stimulate NSOs/NSAs to promote exchange opportunities for young people fromEurope, Eurasia and Arab Scout Regions, in order to enrich the youth programme

Next steps:o Liaise with EMT to plan next steps

AC 5.4.1 Encourage NSOs/NSAs to enrich the international dimension of their youth programmesby incorporating European Citizenship and by looking outside Europe

Next steps:o ERCG/PWOR still has to prepare a database of existing useful documents to be

shared with EMT and NSOs and NSAs

AC 5.4.4Identify opportunities for European NSOs/NSAs to provide solidarity and technicalsupport to Scouting in other regions

Progress:o Start the consultancy with establishing next steps to actual supporto Contact more NSOs

AC 5.1.4Map the partnerships that exist between Europe and Africa, initiate a similar exercisewith Eurasia and communicate to NSOs/NSAs

Next Steps:o We are starting to work on an interactive map that would show all connections

existing among NSOs with a description of the type and content of thepartnerships. It will be available on euroscoutinfo.com


A good meeting of the working group in Lisbon (26-28 August) The start of the mapping exercise and the interactive mapping The planning team meeting for the Europe Eurasia meeting The great mobilization of the UNGUVU partners at the Jamboree The success of the workshops at the Jamboree


Regarding UNGUVU project: to finish all the tools in the given deadlines and the followup

The wide spectrum of things to be done and to have it done with other groups. To move on with the consultancies The repartition/role of volunteers and office.


In case we dont succeed with the funding application for an EVS to work on the issue,we need to find another solution to have a support at the office.

November 2011


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Youth Empowerment Working Group

1. IntroductionThis report deals with Strategic Objective 4 Youth Empowerment as outlined in the RegionalScout Plan 2010-2013.It should be read in conjunction with the Regional Scout Plan 2010-2013, which can be accessed at www.scout.org/europe


AC 6.1.1 IN PROGRESSDesign, deliver and evaluate an Educational Methods Forum for people inNSOs/NSAs working in the field of Educational MethodsProgress:

o Dates, venue and Planning Team selectedo Funding application submitted

AC 6.1.2 IN PROGRESSOrganise and facilitate networking opportunities for people from NSOs/NSAs withsimilar roles at national levelProgress:

o The network meetings for Training Commissioners is planned for January 2012o The Centre Managers Conference was organised in October 2011

AC 6.1.3 IN PROGRESSSupport intra-regional projects in the field of Educational Methods, initiated byNSOs/NSAs with similar needsProgress:

o The ONE Seminar organised by Scouting Irelando Irish support to Croatia programme review process within Tailored Support

AC 6.1.4 IN PROGRESSEncourage NSOs/NSAs to look outside Scouting for networking opportunities includingwith NGOs, business, academic and scientific institutionsProgress:

o One of the main themes for the 7th Forum AC 6.2.1 IN PROGRESS

Map existing materials and tools against the needs and strengths of NSOs/NSAs,identify gaps, and target their promotionProgress:

o The evaluation of the Needs and Strengths Analysis is under way AC 6.2.2 IN PROGRESS

Update existing materials and tools, or fill gaps, based on feedback from NSOs/NSAs orexpert analysisProgress:

o Evaluation of existing materials started AC 6.2.3 IN PROGRESS

Translate, and share, useful materials and tools into other languages to support theiruse in settings where understanding of English or French may be limitedProgress:

o Evaluation of existing materials started AC 6.2.4 IN PROGRESS

Follow the development of materials and tools being produced by NSOs/NSAs, otherRegions and external organisations, and be ready to promote if appropriateProgress:

o Evaluation of existing materials started


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AC 6.3.1 IN PROGRESSUse eLearning platforms and other technology solutions at European level toshowcase the potential for use in adult volunteer training provision

Progress:o Concrete planning for using an European e-learning platform has started

AC 6.3.2 IN PROGRESSIdentify eLearning approaches being used by NSOs/N

regional scout plan 2010-2013 progress report november 2011 en

Documents