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Redefining Community Committees - New Model Implementation August 10, 2014 of 20

Redefining Community Committees

- New model Implementation

1 ASSUMPTIONS - FOR CONFIRMATION BY ELECTED

MEMBERS:

1.1 RESERVE FUNDS: All funds held as at 30 June 2014 (subject to final audit) will be either:

Quarantined for the purpose (per original applicable s41 committee Terms of Reference); or

Transferred to an appropriate Incorporated Association as agreed in the transition process to

be applied for the purpose (per original applicable s41 committee Terms of Reference).

Please note: Following determination of models to be applied in each case, impact of requirement

to transfer cash funds (where applicable) on current year budget and Long Term Financial Plan,

to be determined.

1.2 TIMING FOR TRANSITION: Subject to agreement by committees, all existing s41 committees will continue to operate

‘business as usual’ until a date to be agreed (on a committee by committee basis) for changeover

to the applicable new model.

1.3 ASSET MANAGEMENT:

1.3.1 Service levels and funding:

1.3.1.1 Service levels and funding 2014/15

All existing budgets allocated for s41 asset management committees for 2014/15 will remain

in place, regardless of new models to be applied.

S41 committees will continue to manage these budgets (per Council policies and procedures)

until the agreed changeover date.

Where it is determined that an independent incorporated association will manage an asset,

annual grant funding to be negotiated based on the level of responsibility and management

requirements to be undertaken by the group (refer visual representation in Attachment 1).

At a minimum, for all assets, Council will assume responsibility for all compliance

maintenance (to be defined and in alignment with the Land Use Agreement Policy).


1.3.1.2 Ongoing service levels and funding:

Individual 10 year Asset Management Plans to be determined and budgets to support

provided in Council’s Long Term Financial Plan.

Service levels and budgets as defined in the Long Term Financial Plan continue to be

supported (until otherwise determined).

1.3.2 Management by an incorporated body:

Deed of agreement to include suitable termination clause indicating that should terms of the

agreement not be met (i.e. asset not managed per requirements) or governance issues exist for

the incorporated body, that the agreement be terminated and management of the asset be

undertaken directly by Council (and any associated unspent grant or reserve funds returned to

Council).

2 DECISIONS REQUIRED BY ELECTED MEMBERS:

2.1 TOWNSHIP COMMITTEES

2.1.1 Future (Council funded) delivery of services – township committees:

Budgets have been approved for 2014/15 for each of the 5 township committees for delivery of

services including community events, history groups, township promotion, community

communication (advocacy, newsletters etc.), ad hoc projects and relationships with business.

Budgets include estimated revenue to be generated by groups and estimated expenditure to be

incurred (refer Attachment 2).

Recommendation:

For 2014/15: Council allocates the net existing budget (funds remaining at changeover

date) to the incorporated group, or should they cease to exist that Council considers

providing a grant to an existing incorporated group to provide the services if deemed

required e.g. Tanunda Christmas Parade could potentially be auspiced by an alternative

(suitable) organisation.

For 2015/16 onwards: The question be put to the (to be formed) Community Development

s41 advisory committee to make a recommendation to Council regarding funding for

further years (taking into account that funding is currently only provided to 5 of the

townships in the council region).

2.1.2 Tanunda Town Committee:

Members reaffirmed at their meeting 21 July 2014 that they do not wish to establish an

independent incorporated body. They further resolved that ‘a letter be sent to Tanunda traders and

local media updating them on the future of Tanunda Town Committee and its related activities, after the

conclusion of the public consultation period’.

Recommendation:


That Council dissolve the s41 Committee on a date to be agreed with the Committee but

by 30 June 2015 at the latest.

That should other members of the Tanunda community wish to separately form a new

incorporated body at some stage in the future that they do so at their own undertaking.

That accumulated reserves as at 30 June 2014 be held by Council and quarantined for the

purpose (per original s41 committee Terms of Reference) until depleted.

That all minor assets held by the committee (e.g. banners, equipment, signage etc.) be

returned to Council on dissolution of the committee for future use (as determined by

Council) by the community.

2.2 FINANCIAL IMPLICATIONS

2.2.1 Additional resources:

2.2.1.1 Implementation:

Current resourcing levels prohibit the allocation of a specific existing resource to implement the

new models which, unless addressed, will inhibit the timeliness and effectiveness of the process.

An estimation of resources required to implement the new models has been made (refer section

3 below); please note that in some cases assumptions have been made as to the model to be

applied (as it is yet to be determined) and as such resources required may change slightly.

It is estimated that a dedicated temporary resource will be required to undertake approximately

321 days work to implement the new models. Based on a 5 day week, this represents

approximately 64 weeks work i.e. the resource will be required full-time for just under one and a

half years.

Recommendation:

That Council allocates additional budget funding for 2014/15 of $62,425 for an additional staff

member to be appointed for a period of one year; and that a review is done three months before

the expiry of the contract to determine if a further three or six month extension is required.

2.2.1.2 Ongoing:

Ongoing resource requirements to be determined for the following areas:

Executive Officer support for peak advisory committees.

Ad hoc provision of advice to independent groups (as required in first 2 years of set up).

Direct management of assets (quantum of resources required will be assessed following

determination of models to be applied in each case and levels of responsibility assumed

by incorporated groups that will manage assets) and direct management of volunteers

associated with those assets.

Management of compliance maintenance for all assets (to be defined and resource

requirement assessed).


Audit of compliance to lease / management agreements by incorporated groups that

manage assets.

Recommendation:

That Council notes that the above assessment of ongoing resource requirements is yet to be

undertaken; that it is anticipated that required resources will be allocated from existing staffing

resources; and that should any further resources be required, a further report will be put to

Council.

2.2.2 Other costs to be determined:

Where groups opt to transition to an incorporated body, it is suggested that once off financial

assistance towards initial set up costs be offered (e.g. potentially assistance with insurance, cost

of incorporation etc.). These costs are anticipated to be minor however can be quantified once

models to be applied are determined. It is also suggested that funding training for members of

these incorporated associations on governance, leadership etc. will assist in their long term

success.

Recommendation:

That Council notes that the above assistance with transition will be offered to groups; that it is

anticipated that required funds will be allocated from existing budgets; and that should any

further budget be required, a further report will be put to Council.


3 APPLICATION OF MODELS:

Disclaimer: Information provided below is based on current information received by Council via submissions from committees during public consultation (concluding 6 August

2014) and committee minutes received to date.

Following is a summary of current position of each committee regarding preferred models to be implemented and key actions required:

3.1 TOWNSHIP COMMITTEES:

Committee Future of

group & key

functions

Current

status of

discussions

Actions / Resources required from Council to

implement

Actions required from Committee to implement Est. Council

officer

resources

required

Angaston

Management

Group

Group in

favour of

incorporation

(subject to

further

information re

support from

Council being

considered)

To be

determined

if group will

also manage

assets.

- Confirm group’s preferred model.

- Provide package of information to committee re

support offered from Council (initial and

ongoing (refer 2.1.1 above)) & information re

roles and responsibilities etc.

- Officer required to prepare information and

assist committee in setting up an incorporated

body, developing a constitution etc.

- Agree date & action plan for transition

- Confirm group’s preferred model and complete discussions

with other Angaston committees to determine if group will

manage any of these assets in the future.

- Determine parties interested in developing the Incorporated

Association.

- Develop a base constitution and business model and set up

the Incorporated Association.

- Appoint officeholders including a Public Officer.


Assist in

determination

of future of

group: 3 days

Prepare base

information: 4

days

Assist in

transition: 5

days

Lyndoch &

District

Community

Committee

(Currently a

township

committee &

manages

Recreation

Park)

Undecided –

need more

information

Unknown.

Last minutes

received 28

April 2014.

- Provide package of information to committee re


ongoing (refer 2.1.1 above)) & information re

roles and responsibilities etc.

- Determine group’s preferred model.

Should the group wish to incorporate:

- Officer required to assist committee in setting up

an incorporated body, developing a constitution

etc.


- Complete discussions re future of group and key functions.


- Determine parties interested in developing the Incorporated

Association.

- Develop a base constitution and business model and set up

the Incorporated Association.



Assist in

determination

of future of

group: 3 days

Assist in

transition (if

applicable): 5

days


Committee Future of

group & key

functions

Current status of

discussions

Actions / Resources required from

Council to implement

Actions required from Committee to implement Est. Council officer

resources required

Mt Pleasant

Soldiers

Memorial

Hall & Main

St

Committee

(Currently a

township

committee

that also

manages the

Hall)

Undecided –

need more

information.

Last minutes

received 26

April 2014.

To be determined.

Recent public meeting

& submissions focused

on transition of asset

management of hall to

an incorporated body

and potentially

merging with

recreation park

committee.

Unclear re discussion

around future of

township committee

functions.

- Provide package of information

to committee re support offered

from Council (initial and

ongoing (refer 2.1.1 above)) &

information re roles and

responsibilities etc.

- Determine group’s preferred

model.


- Officer required to assist

committee in setting up an

incorporated body, developing

a constitution etc.

- Agree date & action plan for

transition

- Complete discussions re:

Future of township development side of the group and

key functions.

Whether or not incorporated body will manage both

hall and recreation park or just the hall.

Should the group wish to develop a new incorporated body or

transition to an existing incorporated body :

- Determine parties interested in continuing the work of the

group.

- Develop a base constitution and business model and set up /

transition to the Incorporated Association.

- Appoint officeholders including a Public Officer (if

required).


Assist in determination

of future of group: 3

days

Assist in transition: 5

days

Tanunda

Town

Committee

Committee

members do

not wish to

transition to

an

incorporated

body.

Committee

suggest that

traders / other

community

members may

be interested.

Refer discussion in 2.1.2

above.


dissolution of the committee to

be determined (dependent on

outcome of 2.1.2 above).

- All minor assets held by the

committee (e.g. banners,

equipment, signage etc.)

returned to Council on

dissolution of the committee.

- Agree date and action plan for dissolution of the committee

(dependent on outcome of 2.1.2 above).

- Ensure all minor assets held by the committee (e.g. banners,

equipment, signage etc.) are returned to Council on

dissolution of the committee.

Facilitate dissolution of

the group: 5 days


Committee Future of

group & key

functions

Current status of

discussions



Actions required from Committee to implement Est. Council

officer resources

required

Williamstown

Community

Council

Transition to

an

incorporated

body and

also manage

hall

Committee determined at

meeting 16 June 2014 to

amalgamate with Hall

Committee and develop a

new incorporated body to

undertake both functions

(subject to further

information re support

from Council being

considered).

- Provide package of information

to committee re support offered

from Council to incorporate

(initial and ongoing (refer 2.1.1

above)) & information re roles

and responsibilities etc.

- Confirm group’s preferred

model.

- Officer required to assist

committee in setting up an

incorporated body, developing a

constitution etc.


transition

Refer also – Williamstown Hall (below)


- Determine parties interested in developing the

Incorporated Association.

- Develop a base constitution and business model

and set up the Incorporated Association.



Refer also – Williamstown Hall (below)

Assist in

determination of

future of group: 3

days

Assist in

transition: 5 days

Refer also –

Williamstown Hall

(below)

Total 39 days


3.2 ASSET MANAGEMENT COMMITTEES:

3.2.1 Halls:

Committee Future of group & key

functions

Current status

of discussions



Actions required from Committee to implement Est. Council officer

resources required

Angaston

Town Hall

Initial preference is for direct

management by Council

with members of committee

forming an informal ‘Friends

Group’.

Have had discussion with

Angaston Management

Group (AMG) around

potential of new AMG

Incorporated Association

managing the Hall.

Last minutes

received 14

April 2014

Public

submission

received

reinforced

initial

preference at

left.


- Undertake due diligence to determine

all relevant information re asset

management plan, caretaker, users,

terms agreed etc.

Should it be determined that AMG will

manage the asset:

- Provide AMG with package of

information from due diligence and

support offered from Council (initial

and ongoing) & negotiate roles and

responsibilities.

- Develop terms of agreement for

management of the asset including

initial and ongoing funding assistance

in line with agreed roles &

responsibilities.


transition

- Determine desired model via finalisation of

discussion with Angaston Management Group.

- Assist Council with due diligence as required.

Should it be determined that AMG will manage the

asset:

- AMG to determine (based on information

provided by Council), in consultation with

Council, what level of responsibility it wishes

to undertake in management of the asset.


If the asset is to be directly managed by Council:

- Determine desire of members to form a

Friends Group and what tasks they make like

to undertake as volunteers directly managed

by Council.

- Agree date & action plan for transition.

Assist in

determination of

future of group: 3 days

Due diligence: 3 days

Establishment of roles

& responsibilities: 3

days


days

Lyndoch

Hall

Initial preference is for direct

management by Council

with potential for members

of committee to form an

informal ‘Friends Group’.

Desire for existing caretaker

to be retained.

Public

submission

received

reinforced

need to value

volunteers.


- Undertake due diligence to determine

all relevant information from the

committee re asset management plan,

users, terms agreed etc.

- Determine future roles and

responsibilities of caretaker, Friends

Group and Council


transition


- Determine desire of members to form a Friends

Group and what tasks they make like to

undertake as volunteers directly managed by

Council.



Assist in

determination of

future of group: 2 days




days


days


Committee Future of group &

key functions

Current status

of discussions


implement

Actions required from Committee to

implement

Est. Council officer

resources required

Moculta

Soldiers

Memorial

Hall &

Recreation

Park

Committee

Initial preference is

for direct

management by

Council – to be

confirmed

No change - Determine model to be implemented

Assume asset to be directly managed by Council:

- Undertake due diligence to determine all relevant

information from the committee re asset

management plan, caretaker role, users, terms

agreed etc.

- Determine future roles and responsibilities of

caretaker, Friends Group (if applicable) and Council


- Determine model to be implemented

- Assist Council with due diligence as

required.


- Determine desire of members to form a

Friends Group and what tasks they

make like to undertake as volunteers

directly managed by Council.

- Work with Council to determine a

changeover date.



days




days


days

Mt

Pleasant

Soldiers

Memorial

Hall &

Main St

Committee

Last minutes

received 26 April

2014.

Members have met

with Recreation

Park Committee

and have attended a

public town

meeting to discuss

future models.

Group in favour of

incorporated group

managing asset in

the future.

Recent public

meeting &

submissions in

favour of

transition of

asset

management

to an

incorporated

body and

potentially

also managing

recreation

park.

Refer above re

future of

township

development

aspect of the

committee.


- Refer above re actions required to establish the

incorporated association.


information from the committee re asset

management plan, caretaker role, users, terms

agreed etc.

- Provide group with package of information from

due diligence and support offered from Council

(initial and ongoing) & negotiate roles and

responsibilities.

- Develop terms of agreement for management of the

asset including initial and ongoing funding

assistance in line with agreed roles &

responsibilities.


- Complete discussions re:

Future of township development

side of the group and key functions.

Whether or not incorporated body

will manage both hall and

recreation park or just the hall.


required.

- Refer above re actions required to

establish the incorporated association.

- Group to determine (based on

information provided by Council), in

consultation with Council, what level of

responsibility it wishes to undertake in

management of the asset.




days




days


days


Committee Future of group &

key functions

Current status

of discussions


implement

Actions required from Committee to

implement

Est. Council officer

resources required

Old Union

Chapel

Preference for

management by an

Incorporated body

– could be an

existing user.

Have had

discussion with

Angaston

Management Group

(AMG) around

potential of new

AMG Incorporated

Association

managing the

Chapel.

Meeting

minutes 18 June

2014 indicate

committee will

invite members

from Angaston

& Penrice

Historical

Society Inc. to

next meeting to

discuss models

for

implementation.

- Determine what organisation (Angaston &

Penrice Historical Society Inc. or AMG or a

newly formed group) will manage the chapel.

- Undertake due diligence to determine all

relevant information re asset management

plan, users, terms agreed etc.

- Provide relevant organisation with package

of information from due diligence and


ongoing) & negotiate roles and

responsibilities.

- Develop terms of agreement for management

of the asset including initial and ongoing

funding assistance in line with agreed roles &

responsibilities.


- Determine what organisation (Angaston

& Penrice Historical Society Inc. or AMG

or a newly formed group) will manage

the chapel.


required.









days




days


days

Rowland Flat

War Memorial

Community

Centre

To be determined.

Open to further

discussion re

management by an

Incorporated body

– could be an

existing user.

No change - Determine what organisation will manage the

centre.

- Undertake due diligence to determine all

relevant information re asset management

plan, users, terms agreed etc.

- Provide relevant organisation with package

of information from due diligence and


ongoing) & negotiate roles and

responsibilities.

- Develop terms of agreement for management

of the asset including initial and ongoing

funding assistance in line with agreed roles &

responsibilities.


- Determine what organisation will

manage the centre.


required.









days




days


days


Committee Future of

group & key

functions

Current

status of

discussions

Actions / Resources required from Council to implement Actions required from Committee to

implement

Est. Council

officer

resources

required

Stockwell

Hall

To be

determined.

Initial

preference for

community

ownership by

an

incorporated

association.

Open to

potential

discussion

with

recreation

park

committee re

joint

management

of assets.

No change - Facilitate discussion between hall and park committees to determine

desire to work together.

- Facilitate discussion with broader Stockwell community to

determine individual community member support for an

incorporated association to potentially manage and or own the hall

(and potentially manage the recreation park).

- Undertake due diligence to determine all relevant information re

asset management plan, caretaker, users, terms agreed etc.

Assume the group is to incorporate and be gifted the hall:

- Provide relevant group with package of information from due

diligence and support offered from Council (initial and ongoing)

- Determine likely once off funding to be provided by Council e.g.

reserves

- Work with group to determine ability to support requirements for

funding in the future.

- Seek Council approval for gifting of asset including:

Revocation of the community land such that it can be gifted

Conditions of gifting e.g. requirement for new owner to

maintain heritage aspects (if applicable) and reasonable public

access (to be determined). Council may consider once off initial

financial support in recognition of these requirements.

Transfer of accumulated reserve funds to new owner for future

expenditure on the relevant facilities.

- Following Council approval:

Run process for revocation of the land.

Set conditions of gifting of the asset


- Complete discussions re future of

group and key functions:

Degree of group’s future

involvement (direct

management by Council or

management by the

community)?

Manage the hall only or hall

and recreation park?

Create new incorporated

body?

Lease or potentially be gifted

the hall?

Assume the group is to incorporate and be

gifted the hall:

- Determine parties interested in

developing the Incorporated

Association.

- Develop a base constitution and

business model and set up the


- Appoint officeholders including a

Public Officer.

- Assist Council with due diligence

as required.


transition

Assist in

determination

of future of

group: 5 days

Due diligence:

5 days

Facilitate

gifting of

asset: 15 days

Assist in

transition: 10

days


Committee Future of

group & key

functions

Current status of

discussions Actions / Resources required from Council to implement Actions required from Committee to

implement

Est. Council

officer

resources

required

Williamstown

Soldiers

Memorial Hall

Transition to an

incorporated

body and

amalgamate

with

Williamstown

Community

Council (WCC)

(refer above)

Open to further

discussion re

community

ownership

Refer WCC

actions above

Committee

determined at

meeting 16 June

2014 to

amalgamate with

WCC and

develop a new

incorporated

body to

undertake both

functions

(subject to

further

information re

support from

Council being

considered).

- Determine preferred model – leasing or community

ownership.


information re asset management plan, users, terms

agreed etc.

- Refer above re actions required to establish the

incorporated association.

Assume preferred model is leasing to incorporated body (otherwise

if Community Ownership – refer actions as above for Stockwell

Hall) :

- Provide group with package of information from due

diligence and support offered from Council (initial and

ongoing) & negotiate roles and responsibilities.


asset including initial and ongoing funding assistance in

line with agreed roles & responsibilities.


- Determine preferred model –

leasing or community ownership.

- Refer above re actions required to

establish the incorporated

association.

- Assist Council with due diligence

as required.

Assume preferred model is leasing to

incorporated body (otherwise if Community

Ownership – refer actions as above for

Stockwell Hall) :


information provided by Council),

in consultation with Council, what

level of responsibility it wishes to

undertake in management of the

asset.


transition

Assist in

determination of

future of group:

2 days

Due diligence: 3

days

Establishment of

roles &

responsibilities:

3 days

Assist in

transition: 5

days

Total 135 days


3.2.2 Recreation Parks:

Committee Future of

group & key

functions

Actions / Resources required from Council to implement Actions required from Committee to implement Est. Council officer

resources required

Angas

Recreation

Park

To be

determined.

Open to

further

discussion re

potential

management

by an

incorporated

association

Last meeting

23 April 2014



information re asset management plan, any contracts (e.g.

caretakers), users, terms agreed etc.

Assume preferred model is leasing to incorporated body:




- Develop terms of agreement for management of the park

including initial and ongoing funding assistance in line

with agreed roles & responsibilities.

- Officer required to prepare information and assist

committee in setting up an incorporated body, developing

a constitution etc.







- Develop a base constitution and business model and

set up the Incorporated Association.


- Determine (based on information provided by

Council), in consultation with Council, what level of

responsibility group wishes to undertake in



Assist in

determination of

future of group: 5

days


Establishment of

roles &

responsibilities: 4

days

Assist in transition:

10 days

Curdnatta

Park

To be

determined.

Group open to

discussion re

incorporation

however need

more info re

risk, member

liability &

responsibility



information re asset management plan, any contracts (e.g.

caretakers), users, terms agreed etc.


- Determine future roles and responsibilities of caretaker,

Friends Group (if applicable) and Council.


- Determine group’s preferred model and interest from

community to volunteer in future.



Group and what tasks they make like to undertake as

volunteers directly managed by Council.


- Work with Council to determine a changeover date.

Assist in

determination of

future of group: 3

days


Establishment of

roles &

responsibilities: 3

days


days


Committee Future of group

& key functions


resources required

Lyndoch &

District

Community

Committee

(Currently

also a

township

committee)

Last minutes

received 28

April 2014.

Group prefer

direct

management by

Council rather

than management

by an

incorporated

group however

require more

information.



information re asset management plan, any contracts

(e.g. caretakers), users, terms agreed etc.



caretaker, Friends Group / Lyndoch incorporated body

(if applicable) and Council.


- Determine group’s preferred model and interest from








Assist in

determination of

future of group: 3

days


Establishment of

roles &

responsibilities: 3

days


days

Moculta SM

Hall &

Recreation

Park

Refer above

Refer above Refer above Refer above

Murray

Recreation

Park

Initial preference

is to transition to

an incorporated

body that

manages the park.








- Ensure group understands requirements around

management of Caravan Park.


park including initial and ongoing funding assistance

in line with agreed roles & responsibilities.


committee in setting up an incorporated body,

developing a constitution etc.














Confirm future of

group: 2 days


Establishment of

roles &

responsibilities: 3

days


days

Committee Future of group Actions / Resources required from Council to implement Actions required from Committee to implement Est. Council officer


& key functions resources required

Stockwell

Recreation

Park

To be determined.

Last minutes

received 21 May

2014.

Refer actions above

re discussion

around potential

amalgamation with

Stockwell Hall

- Determine group’s preferred model (refer also –

Stockwell Hall above).















- Determine group’s preferred model (refer also –

Stockwell Hall above).













Assist in

determination of

future of group: 4

days


Establishment of

roles &

responsibilities: 3

days


10 days

Talunga

Park

Group in favour

of incorporated

group managing

asset in the future.

Need to

determine

whether or not

group will also

manage the hall

(and possibly play

a township role).

Last minutes

received 7 April

2014.





























Confirm future of

group: 4 days


Establishment of

roles &

responsibilities: 4

days


10 days


Committee Future of group

& key functions


resources required

Tanunda

Recreation

Park

Committee

already working

towards

transition to an

incorporated

body that

manages the

park.

Working group

representatives

nominated by

park user

groups. First

meeting of that

group yet to be

called.




























Establishment of

roles &

responsibilities: 5

days


10 days

Williamstown

Queen

Victoria

Jubilee Park

Meeting 8 July

2014 supported

direct

management by

Council with

formation of

‘Friends of the

Park’ group.






caretaker, Friends Group (if applicable) and Council.


- Confirm group’s preferred model and interest from







Assist in

determination of

future of group: 3

days


Establishment of

roles &

responsibilities: 3

days


days

Total 147 days


3.3 ESTABLISHMENT OF NEW S41 ADVISORY COMMITTEES:

S41

Advisory

Committee

Actions / Resources required from Council to implement Est. (temporary)

Council officer

resources required

Economic

Development

- Develop Terms of Reference (including membership, roles & responsibilities etc.)

- Determine representation required and optimum appointment mechanism (e.g. election versus nomination etc.). [Note: challenge will

achieving a spread of representation across the Council area whilst keeping the number of members to a manageable level]. Consider inviting a

representative from RDAB to be on the committee.

- Allocate ongoing staff resources to support new committees including development of draft Terms of Reference.

2 days

Community

Development

(Community

Services &

Assets)

As above 2 days

Sports

Council

(Sporting &

recreation

facilities)

As above

Consider creating an opportunity for involvement to State Government Office for Recreation & Sport as well as regional sporting

associations.

4 days

Total 8 days


4 COMMUNICATIONS PLAN

Stakeholder group Communication By

whom

By

when

S41 Committee Chairs Letter outlining outcome of Council meeting 19 August

2014 and next steps (including key contact person).

CEO /

Project

Manager

22 Aug

2014

Caretakers / managers

of s41 facilities (copy to

s41 Chairs)

Letter outlining outcome of Council meeting 19 August

2014 and next steps (including key contact person).

CEO /

Project

Manager

22 Aug

2014

Public Media release outlining outcome of Council meeting 19

August 2014 and next steps (including key contact

person).

CEO /

Project

Manager

22 Aug

2014

Council staff Provide email to staff outlining outcome of Council

meeting 19 August 2014 and next steps (including key

contact person).

CEO /

Project

Manager

22 Aug

2014

Individual S41

Committee Chairs

Provide each committee with an action plan (fleshed out

from high level plan above) for further discussion and

implementation.

Project

Manager

28 Aug

2014


Attachment 1

Visual Model Options

Attachment 2


Approved Budgets 2014/15 - Net Profit (Loss) Town Committees / Town Events

Notes:

* Figures for Angaston Management Group include budget adjustment being considered by Council on 19 August 2014

**Figures for Lyndoch & Districts Community only reflect printing for town newsletter and event management - remainder of budget relates to Lyndoch Recreation Park

Angaston

Management

Group*

Tanunda

Town

Lyndoch

Street

Party

Lyndoch &

Districts

Community

**

Mt

Pleasant

Christmas

Parade

Mt

Pleasant

Main

Street

Mt

Pleasant

Historical

Room

Williamstown

Historical

Society

Williamstown

Community

Council

Revenue:

Other User Charges Income 4,000 250 2,000

Donations - Other 2,500 100 2,000 250 800 200 2,000

Misc. Inc. Other (e.g. interest allocation) 560 1,163 558 190 143 53 66 764

Fundraising 850 10,000

Total Revenue 3,060 5,163 1,508 10,190 2,143 553 800 266 4,764

Expenses

Contractors (excluding cleaning) 2,000 9,000 2,000 5,000 2,000 3,000

Direct Purchases 1,000 200 550 150 1,000 1,000 280

Insurance 440 300

Misc. Exp (E.g. Subscriptions /

Memberships) 135 144 194

Advertising & Printing 2,500 125 4,600 100 5,000

Donations - Sundry

Staff Training - Seminar / Conference Fees

Entertainment Expenses 200 1,000

Communication Costs (postage, phone,

internet) 2,000 200 50 50 135

Total Expenses (Excluding Depreciation) 6,700 11,200 2,765 9,600 2,835 200 1,000 1,144 8,909

Gross Profit (Loss) (3,640) (6,037) (1,257) 590 (692) 353 (200) (878) (4,145)

Internal Allocations 3,635 3,635 12 3,635 3,678

Depreciation - Equipment 287

Net Profit (Loss) (7275) (9,672) (1,269) 590 (692) (3,282) (200) (878) (8,110)

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