RecTrac / WebTracEvolve Demonstration

Department of Park and Recreation

January 28, 2020

Groups Involved

• CityArts• Library• Park & Recreation• Cowtown• Police

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Interfaces• RecTrac

• Where City staff makes transactions• Backend interface of WebTrac

• WebTrac• Where customers register for City programs and manage

their accounts• Gazebo and open shelter rentals available online• Community facility rental requests available online

• Evolve• Comprehensive brochure for CityArts, Park & Recreation

and Library programs• Replacing each locations’ individual guides• Distributed four times a year

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Benefit to Our Customers4

• They only have to visit one location online for all City programs

• They only have one user name and password

• They have the opportunity to explore/discover new programs at different locations across the City

2020 TimelineSpring

• February 6: Evolve brochure goes to printer

• February 10: RecTrac registration begins (Go Live Date)

• February 17: Evolve hard copies available

• March 23: First classes begin

Summer

• March 19: Final content/classes due in RecTrac

• April 16: Evolve brochure goes to printer

• April 20: RecTrac registration begins

• April 27: Evolve hard copies available

• June 1: First classes begin

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Fall

• June 18: Final content/classes due in RecTrac

• July 16: Evolve brochure goes to printer

• July 20: RecTrac registration begins

• July 27: Evolve hard copies available

• August 31: First classes begin

Winter

• November 5: Final content due

• December 3: Evolve goes to printer

• December 7: Registration begins

• December 14: Evolve available

• January 4: First classes begin

Important Links

• RecTrac• LIVE VERSION:

https://apps2.vermontsystems.com/wichita.html• DEMO VERSION:

https://demoapps2.vermontsystems.com/wichita.html

• WebTrac• VANITY URL for marketing: Wichita.gov/Evolve• LIVE VERSION:

https://web2.vermontsystems.com/wichita.html• DEMO VERSION:

https://demoweb2.vermontsystems.com/wichita.html

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Keep in Mind

• Experiment and test in the demo RecTrac; make final changes in live RecTrac

• Changes to live RecTrac updates in live WebTrac

• Changes to demo RecTrac updates in demo WebTrac

• The live RecTrac database is copied over to demo RecTrac every Tuesday and Thursday at 12 a.m.

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RecTrac / WebTracEvolve Demonstration

Department of Park and Recreation