recruitment: volunteer registry emily hardwick outreach coordinator office of clinical research...
TRANSCRIPT
Recruitment:Volunteer Registry
Emily HardwickOutreach Coordinator
Office of Clinical ResearchOctober 2007 Coordinator Meeting
What is the Volunteer Registry?
Created and maintained by the OCR
Created as an option for individuals interested in participating in future clinical research studies conducted at Indiana University
Why was the Volunteer Registry created?
FREE Recruitment option for studies
HIPAA compliant way of keeping information about people who are interested in participating in clinical trials
Holding place for those individuals who might not qualify for your study TODAY, but may qualify in the FUTURE
Is the Registry IRB approved
YES!!!YES!!! Volunteers complete the following:
Informed ConsentAuthorization (HIPAA) formVolunteer Information form
Who can be a part of the Registry?
The registry is open to ALL interested individuals!!! Minors (newborn – 17 years old) Adults (18+)
YOU!!!YOU!!! We DO NOT have approval to include
volunteers with advanced cognitive impairment
What information is collected for the Registry?
Basic contact information Address, phone, email, etc.
Demographic information Birth date, gender, ethnicity, etc.
Areas of research volunteer interest Ex. Cancer, HTN, healthy, Osteoporosis, Mental
Disorders, etc.
How can you utilize the Registry?
ANY researcher who is conducting IRB approved research can gain access to data in the registry.
NOTE: Access to registry requires prior IRB approval on your recruitment checklist.
How to utilize the Registry? (cont’d)
You will need to check #2 under Recruitment Databases, and enter the registry IRB#.
To obtain the Registry IRB# and suggested language to include on the Recruitment Checklist please call or email: 317-278-2821 or [email protected]
What to do after you receive approval?
Contact Emily at 278-2821 to obtain the Query Form
Once you have filled out the Query form return it to Emily via fax (278-2895)
or email ([email protected])
How many times can you query the system?
You may run multiple queries for enrollment purposes over the lifetime of
the study…
As long as it is still approved for enrollment.
Can you refer interested volunteers to the registry??
How can you refer interested volunteers?
1. Stop by our office, located in the front lobby of University Hospital, Room 1101C
2. Call 278-2821 or 1-888-264-0005
3. Visit us on the web:www.clinicalresearch.medicine.iu.edu
4. Email the OCR at [email protected]
Can I give a registry packet to my participants?
YES!!!YES!!!To request packets please email Emily at
CROO Recruitment Resources
Assist in planning effective recruitment strategies Advertising placement
All types of media, group pricing, ad templates FREE On & Off Campus (Jag News, Scope, Practice Pearls, etc) PAID (Indystar, WTHR, Comcast, Q95, etc)
Flyer placement around campus and Clarian, etc.
IRB submissions Volunteer Registry verbiage, standardized recruitment
database verbiage, recruitment checklists, etc.
Community Outreach Health fairs, support groups, etc.
CROO Recruitment Resources
Patient brochure Volunteer Registry Research Study Referrals CROO business cards Display Board
Send requests to Emily [email protected]
Recruitment Options
OCR Trial Listing
Volunteer Registry
Paid Advertising
FREE Advertising
Flyer Posting
Questions?