real solutions presentation 2008 03

7/29/2019 Real Solutions Presentation 2008 03

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11Bowlby & Associates, Inc.


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Bill BowlbyBill Bowlby

J im OzmentJ im Ozment

DarleneDarleneReiterReiter

DougDougDelaney,Delaney,

TDOTTDOT


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But, first, a word from our sponsorBut, first, a word from our sponsor

NHI Course 142051,NHI Course 142051,

Highway Traffic NoiseHighway Traffic NoiseUpcoming sessionsUpcoming sessions

Nevada, Apr. 1Nevada, Apr. 1--33 public seats availablepublic seats available

Alabama, Apr. 15Alabama, Apr. 15--1717

Alaska, May 13Alaska, May 13--1515

www.nhi.fhwa.dot.govwww.nhi.fhwa.dot.gov


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Real Solutions FormatReal Solutions Format

Challenge encounteredChallenge encountered

How was the challenge addressed?How was the challenge addressed?How was the challenge resolved?How was the challenge resolved?

Lessons learnedLessons learnedQuestion and answer opportunityQuestion and answer opportunity


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TopicsTopics

FHWA noise regulations and TDOTFHWA noise regulations and TDOT

noise policy revisionsnoise policy revisionsType II needs assessmentType II needs assessment

Type II prioritizationType II prioritizationType II program and pilot projectsType II program and pilot projects


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BackgroundBackground

There was a need to address longThere was a need to address long--

standing neighborhood concerns for noisestanding neighborhood concerns for noisebarriers on existing highwaysbarriers on existing highways

New TDOT Commissioner and staff wereNew TDOT Commissioner and staff werecommitted to working with the publiccommitted to working with the public

Ability to use FederalAbility to use Federal--aid funding (80% ofaid funding (80% of

total cost) was essentialtotal cost) was essential


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OurOur Marching OrdersMarching Orders

FHWAFHWA Noise Standards,Noise Standards, 23 CFR 77223 CFR 772

TDOT Guidelines on Highway TrafficTDOT Guidelines on Highway Traffic

Noise Abatement, revised in 2006 asNoise Abatement, revised in 2006 as

TDOT Policy on Traffic Noise AbatementTDOT Policy on Traffic Noise Abatement


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23 CFR 772 Project Categories:23 CFR 772 Project Categories:

Type I ProjectsType I ProjectsFederal or FederalFederal or Federal--aidaid

highway project for:highway project for: Construction on newConstruction on new

locationlocation

Major change toMajor change toalignment, or addition ofalignment, or addition of

throughthrough laneslanes

Noise analysis isNoise analysis is

requiredrequired


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23 CFR 772 Project Categories:23 CFR 772 Project Categories:

Optional Type II ProjectsOptional Type II Projects

Federal orFederal orFederalFederal--aid highwayaid highwayprojectproject solely forsolely fornoise abatementnoise abatement ononan existing highwayan existing highway


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To qualify for FederalTo qualify for Federal--aid for a Typeaid for a Type

II project, a neighborhood mustII project, a neighborhood must

prepre--datedate initialinitial highway construction,highway construction,

andand

not have been previously studied for anot have been previously studied for a

Type I project where a barrier was foundType I project where a barrier was foundto not be feasible and reasonableto not be feasible and reasonable


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Challenge: TDOT Noise PolicyChallenge: TDOT Noise Policy

needed updatingneeded updatingHow challenge was addressed:

2003 Bowlby & Associates study reviewedTDOTs and others policies, andrecommended changes, including new

reasonableness method

How challenge was resolved:

Subsequent analysis, briefings, discussionsand decision-making led to new policy


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Policy ChangesAbatement not

reasonable foruses constructedafter date ofpolicy adoption

TDOT will

undertake publiceducation effort


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Policy Change:

New Cost-Reasonableness MethodResulting Ranges of Allowable Costs

per Benefitted Residence

Development DateFull Range of

Allowable Costs

Typical Cost

Range

Pre-date Highway or

New Alignment

$30,000 - $42,000 $30,000 - $34,000

Post-date Highway $15,000 - $27,000 $15,000 - $19,000


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Phases of TDOT Type II ProgramPhases of TDOT Type II Program

Development and ImplementationDevelopment and Implementation

Statewide Type II Noise Barrier NeedsStatewide Type II Noise Barrier Needs

Assessment StudyAssessment Study

Type II Noise Barrier Prioritization StudyType II Noise Barrier Prioritization Study

Type II Noise Barrier Program, startingType II Noise Barrier Program, starting

with Pilot Projectswith Pilot Projects


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20032003--20042004

Goal: orderGoal: order--ofof--magnitude program costmagnitude program cost

Focus on limitedFocus on limited--access highwaysaccess highways

Phase 1: Statewide Type II NoisePhase 1: Statewide Type II Noise

Barrier Needs Assessment StudyBarrier Needs Assessment Study


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Needed relatively simple, quick and inexpensive,Needed relatively simple, quick and inexpensive,yet accurateyet accurate

Had to identify previous Type I project areasHad to identify previous Type I project areas

where barriers werewhere barriers were not reasonablenot reasonable

Had to identify planned widenings that wouldHad to identify planned widenings that would

require Type I studies (TIP, Long Range Plan)require Type I studies (TIP, Long Range Plan)

Challenges forChallenges for

Statewide Needs AssessmentStatewide Needs Assessment


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How Challenges Were AddressedHow Challenges Were Addressed

Locate residentialLocate residential

development alongdevelopment alongroads sectionsroads sections

Electronic mappingElectronic mapping

WebWeb--based aerialbased aerial

photosphotos

WindshieldWindshield fieldfieldreview with GPSreview with GPS


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Residential development date analysis: DidResidential development date analysis: Didany of the development predate initialany of the development predate initial

highway construction?highway construction?


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Simplified FHWA TNM (Traffic NoiseSimplified FHWA TNM (Traffic Noise

Model) modeling and simplifyingModel) modeling and simplifyingassumptionsassumptions

Is the residential area impacted?Is the residential area impacted?

Is a barrier acoustically feasible?Is a barrier acoustically feasible?

Would barrier cost beWould barrier cost be reasonablereasonable??


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Challenge: Keeping track ofChallenge: Keeping track of

everythingeverythingDuring the studyDuring the study

Easy documentation and referenceEasy documentation and reference PerformingPerforming what ifwhat ifanalysesanalyses

After the studyAfter the study

Answering queries from citizens, legislators, andAnswering queries from citizens, legislators, and

internal managementinternal management

How challenge was addressed and resolvedHow challenge was addressed and resolved Developed prototype TDOT Traffic Noise ProgramManagement GIS


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Prototype TDOT Traffic NoisePrototype TDOT Traffic Noise

Program Management GISProgram Management GIS

Data implementedData implemented inin

ArcViewArcView 8.0,with the ESRI8.0,with the ESRI

ArcGIS StreetMap USAArcGIS StreetMap USA

8.3 component8.3 componentLinked to ExcelLinked to Excel

spreadsheet forspreadsheet forrecalculation analysisrecalculation analysis


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Analysis Areas (excluding Type I)Analysis Areas (excluding Type I) 212212

minusminus TIPTIP 2424

minusminus PostPost--dated highwaydated highway 6868

PrePre--dated highway (eligible fordated highway (eligible for

consideration)consideration)

120120

minusminus Not impactedNot impacted 1010

minusminus Not feasibleNot feasible 55

minusminus Not reasonableNot reasonable 6969

Qualified (impacted, feasible, reasonable)Qualified (impacted, feasible, reasonable) 3636

Statewide Needs Assessment ResultsStatewide Needs Assessment Results


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TotalTotal order of magnitudeorder of magnitudecost was $32cost was $32

millionmillionMany areasMany areas on the bubbleon the bubble(between $34,000(between $34,000

and $37,000 per benefitted residence)and $37,000 per benefitted residence)Many LongMany Long--Range Plan projects adjacent toRange Plan projects adjacent to

eligible areaseligible areas

TDOTTDOTs Commissioner decided to initiates Commissioner decided to initiate

Type II ProgramType II Program

Statewide Needs Assessment ResultsStatewide Needs Assessment Results


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20042004--20052005

Goals:Goals:

Detailed analysis to identify and help decideDetailed analysis to identify and help decide

on program scheduling for qualified areason program scheduling for qualified areas

Development of a Public Response PlanDevelopment of a Public Response Plan

Phase 2: Type II Noise BarrierPhase 2: Type II Noise Barrier

Prioritization StudyPrioritization Study


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Challenge: What criteria should beChallenge: What criteria should be

considered in deciding which projectsconsidered in deciding which projectsto fund first?to fund first?

Did not want a ranking of areasDid not want a ranking of areasFactors to considerFactors to consider

FirstFirst--row sound levelrow sound level Number of firstNumber of first--row impactsrow impacts

Number of nonNumber of non--firstfirst--row benefitsrow benefits

Cost per benefitted residenceCost per benefitted residence

Size and cost of projectSize and cost of project


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Analysis StepsAnalysis Steps

Residential development date verificationResidential development date verification

(majority of residences in first two rows(majority of residences in first two rowsmust premust pre--date initial road)date initial road)

Noise impact verification / noiseNoise impact verification / noisemeasurementsmeasurements

SiteSite--specific TNM noise modelingspecific TNM noise modeling

Updating of TDOT Noise Management GISUpdating of TDOT Noise Management GIS


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Challenge: Obtaining residentialChallenge: Obtaining residential

construction date informationconstruction date informationNot all data bases onlineNot all data bases online

How challenge was addressed:How challenge was addressed: Used onUsed on--line resources where availableline resources where available

Repeated requests in some countiesRepeated requests in some countiesHow challenge was resolved:How challenge was resolved:

Most data were obtainedMost data were obtained

In one case, had to use old aerialIn one case, had to use old aerial

photography and USGS mapsphotography and USGS maps


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Some OnSome On--line County GIS Systemsline County GIS Systems

Were Very UsefulWere Very Useful


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Using County GIS DXF Files for TNMUsing County GIS DXF Files for TNM


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Type II Prioritization Study ResultsType II Prioritization Study Results

Analysis AreasAnalysis Areas 159159minusminus PostPost--dated highwaydated highway 7272

PrePre--dated highway (eligible for consideration)dated highway (eligible for consideration) 8787

minusminus Not feasibleNot feasible 55

minusminus Not eligible land useNot eligible land use 55

minusminus Low densityLow density 1919

Areas where measurements conductedAreas where measurements conducted 5858

minusminus Not impactedNot impacted 1414

Detailed TNM ModelingDetailed TNM Modeling 4444minusminus Not reasonableNot reasonable 2323

Qualified (impacted, feasible, reasonable)Qualified (impacted, feasible, reasonable) 2121


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Challenge: Barrier programmingChallenge: Barrier programming

Who should be involved in programmingWho should be involved in programming

process (planning, design, projectprocess (planning, design, project

management)?management)?

Political issuesPolitical issues should projects be spreadshould projects be spread

across the stateacross the states four regions?s four regions?Future Type I projectsFuture Type I projects some Type II areas aresome Type II areas are

planned to be widened in 10planned to be widened in 10--15 years15 years

Uncertainties on projecting funding into theUncertainties on projecting funding into thefuturefuture


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Challenge: Barrier programming (con.)Challenge: Barrier programming (con.)

Combining adjacent areas for constructionCombining adjacent areas for construction Economies of scaleEconomies of scale

Minimize construction duration and lane closuresMinimize construction duration and lane closures

Allocating fundingAllocating funding banking over several yearsbanking over several years(large projects require(large projects require bankingbanking funds for twofunds for two

or more years)or more years)Balancing projectsBalancing projects phasing for a mix of planningphasing for a mix of planning& engineering, ROW & utilities, and construction& engineering, ROW & utilities, and construction

Many factors are dynamic, such as wideningMany factors are dynamic, such as wideningschedules and fundingschedules and funding


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List of qualified Type II areas was notList of qualified Type II areas was not

assigned a numerical orderassigned a numerical orderList is dynamic and is reviewed andList is dynamic and is reviewed and

updated periodicallyupdated periodically

TDOT environmental division staffTDOT environmental division staff

requested that a project manager berequested that a project manager be

assigned to the Type II Program and allassigned to the Type II Program and allprojects within the programprojects within the program


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How Challenges Were ResolvedHow Challenges Were Resolved

SelectedSelected top 3top 3areas for pilot programareas for pilot program

Did not publish a singleDid not publish a single listlistof rankingsof rankingsAssigned an overall program managerAssigned an overall program manager

(Ann Andrews)(Ann Andrews)Will consider each of the issues whenWill consider each of the issues when

projects are being programmedprojects are being programmed

h ll d f if


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Challenge: Need for uniformChallenge: Need for uniform

and consistent TDOT responsesand consistent TDOT responsesto abatement requeststo abatement requests

Hundreds of residential groupings alongHundreds of residential groupings alonglimited access roadway system, notlimited access roadway system, not

including previously studied Type I areasincluding previously studied Type I areasNeed to be prepared to respond quicklyNeed to be prepared to respond quickly

and uniformly to inquiries from the publicand uniformly to inquiries from the public

and public officialsand public officials


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How Challenge Was Addressed:How Challenge Was Addressed:

Public Response Plan was developedPublic Response Plan was developedFigures, tables and decision info for eachFigures, tables and decision info for each

residential area in binders and the GISresidential area in binders and the GISSet of standardized response lettersSet of standardized response letterstailored to specific situations, withtailored to specific situations, with

supporting info attached:supporting info attached: Area not impactedArea not impacted

Residences postResidences post--date highwaydate highwayType I areaType I area

Barrier not feasible or reasonableBarrier not feasible or reasonable


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Phase 3: Type II ProgramPhase 3: Type II Program

and Pilot Projectsand Pilot Projects


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Type II Pilot ProgramType II Pilot Program

First Year ProgramFirst Year Program

funded at $3 million forfunded at $3 million for

three pilot projectsthree pilot projects

starting in 2005starting in 2005--20062006

Similar funding levelSimilar funding levelanticipated for futureanticipated for future

years (total of $25years (total of $25million)million)


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II--65,65, WoodlandWoodland--inin--WaverlyWaverly, Nashville, Nashville


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II--55 NB,55 NB,

MemphisMemphis


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II--40, Sudekum40, Sudekum

Homes, NashvilleHomes, Nashville

Ch llChallenge Obt i i id tObtaining residents


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Challenge:Challenge: Obtaining residentsObtaining residents

opinions regarding a proposed barrieropinions regarding a proposed barrierDiffering demographicsDiffering demographics

Differing levels of communityDiffering levels of communityproactiveness, priorities, and interestsproactiveness, priorities, and interests

OutsidersOutsidersattending meetingsattending meetingsHow challenge was addressed:How challenge was addressed:

Demographics of affected residencesDemographics of affected residences

should be considered in developing a planshould be considered in developing a plan

for obtaining residentsfor obtaining residents opinionsopinions

H Ch ll W R l dH Ch ll W R l d


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How Challenge Was ResolvedHow Challenge Was Resolved

Regular community meetings worked wellRegular community meetings worked wellin one area where residents were highlyin one area where residents were highly

involved in the projectinvolved in the projectMailMail--back surveys were used in two areasback surveys were used in two areas

Poor attendance at meeting in one areaPoor attendance at meeting in one area

Outsiders attending and voting in the otherOutsiders attending and voting in the otherareaarea

A second mailA second mail--back survey was sent viaback survey was sent viacertified mail in one area before deciding ifcertified mail in one area before deciding ifthe actual residents wanted the barrierthe actual residents wanted the barrier


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First Pilot AreaFirst Pilot Area


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M ti i N i hbMeetings in Neighbors H tHouses at


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Meetings in NeighborsMeetings in Neighbors Houses atHouses at

Several Stages in the ProcessSeveral Stages in the Process

P d B i E l i d tProposed Barrier Explained to


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Proposed Barrier Explained toProposed Barrier Explained to

Residents with FiguresResidents with Figures


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and Photosand Photos


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Input Sought onInput Sought on

Noise BarrierNoise BarrierFinishes,Finishes,

Colors, andColors, andOther ConcernsOther Concerns


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Challenge: Avoiding tree removalChallenge: Avoiding tree removal


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How Challenge Was Addressed:How Challenge Was Addressed:

Extensive field review and investigationExtensive field review and investigation


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How Challenge Was Resolved:How Challenge Was Resolved:

Could not save all theCould not save all the

treestrees No easements could beNo easements could be

obtained due to historicobtained due to historic

nature of areanature of area

Others had to be leftOthers had to be left

along with old controlalong with old controlaccess fenceaccess fence


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Groundbreaking day arrivesGroundbreaking day arrives


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with exhibitswith exhibits


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press coveragepress coverage


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neighborsneighbors remarksremarks


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and shovelsand shovels


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The Finished ProjectThe Finished Project


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D di ti CDedication Ceremon AA


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Dedication CeremonyDedication CeremonyAA

December 21December 21stst Christmas PresentChristmas Present


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Very Happy NeighborsVery Happy Neighbors


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Countdown begins for the last panelCountdown begins for the last panel


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It fits !!It fits !!

Nothing like a round of applauseNothing like a round of applause


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Nothing like a round of applauseNothing like a round of applause

after a State DOT projectafter a State DOT project


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Ongoing Type II ProgramOngoing Type II Program

PilotsPilots

II--55, Memphis: rejected by neighbors55, Memphis: rejected by neighbors II--40, Sudekum Homes: construction contract40, Sudekum Homes: construction contract

has been lethas been let

Anderson CountyAnderson County


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Lessons LearnedLessons LearnedThe process takes time, but it worksThe process takes time, but it works

Management/oversight: Very important toManagement/oversight: Very important to

have an experienced project managerhave an experienced project managerassigned to the Type II programassigned to the Type II program

Project development: Early and continualProject development: Early and continualinvolvement of all affected staff is essentialinvolvement of all affected staff is essential

d ( )


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Lessons Learned (con.)Lessons Learned (con.)

ProgrammingProgramming

Many factors affect what can be programmedMany factors affect what can be programmedand whenand when

Many of these factors are dynamic andMany of these factors are dynamic and

require continual rerequire continual re--assessment of plansassessment of plans

Staging of projects can help spread out theStaging of projects can help spread out the

loadload

L L d ( )


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Public InputPublic Input Develop public involvement plan with consideration ofDevelop public involvement plan with consideration of

demographics of affected residentsdemographics of affected residents Do not expect to be able to anticipate what the publicDo not expect to be able to anticipate what the publicwantswants

Public ResponsePublic Response Clear and consistent responses to local officials,Clear and consistent responses to local officials,representatives and members of the public arerepresentatives and members of the public areimportantimportant

Engage the public the best you can, being honestEngage the public the best you can, being honestwith expectationswith expectations

Follow through on promisesFollow through on promises

d ( )L L d ( )


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Ongoing CommunicationOngoing Communication

Use the Public Relations office often andUse the Public Relations office often andeffectivelyeffectively

WellWell--defined open communication systemdefined open communication system

between residents and TDOT helped projectbetween residents and TDOT helped projectproceed smoothly and eliminated issuesproceed smoothly and eliminated issues

during constructionduring construction

S d C l iS d C l i


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Summary and ConclusionsSummary and Conclusions

TDOT was willing to address longTDOT was willing to address long--standingstanding

traffic noise problems along its highwaystraffic noise problems along its highways

Statewide needs assessment was critical forStatewide needs assessment was critical for

decisiondecision--makersmakers

Prototype Traffic Noise Management GISPrototype Traffic Noise Management GISwas and is still very helpfulwas and is still very helpful

Programming of projects is complexProgramming of projects is complexThe first pilot project seems to be a successThe first pilot project seems to be a success


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Acknowledgments to Tennessee DOT andAcknowledgments to Tennessee DOT andthe Federal Highway Administration forthe Federal Highway Administration for

funding, assistance, and support for allfunding, assistance, and support for all

aspects of our workaspects of our work


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Questions?Questions?

Bill BowlbyBill Bowlby

[email protected]@bowlbyassociates.com615615--771771--3006 ext 2253006 ext 225

Darlene ReiterDarlene [email protected]@bowlbyassociates.com

615615--771771--3006 ext 2263006 ext 226
mailto:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]:[email protected]

real solutions presentation 2008 03

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