READY TO TRY OUTREADY TO TRY OUTREADY TO TRY OUTREADY TO TRY OUTTHE VIRTUAL FORM?THE VIRTUAL FORM?THE VIRTUAL FORM?THE VIRTUAL FORM?

LET’S DO THIS!LET’S DO THIS!

SEE EXAMPLES ON NEXT SLIDESSEE EXAMPLES ON NEXT SLIDES

UNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMEN

“I HAVE THE VIRTUAL ENTRY FORM….“I HAVE THE VIRTUAL ENTRY FORM….NOW WHAT?”NOW WHAT?”

What Next?

1. After you transferred the file to your Reflections designated email address,

your file with your school name is on a new tab will display the re-named file.

2. Find the “Send” button. It may look like this or It may look like this or

the paper airplane icon.

3. This window will pop up.p p p

How to Get the Form to the Students – Email Individually….

If you would like to seeIf you would like to seewhat the entry form willlook like to the students,

l t th ‘ ’ i

4. You may choose to email the link/form to every student individually.

select the ‘eye’ icon.

NOT RECOMMENDED,

but a good way if you only need to send the link to a few people.

How to Get the Form to the Students – Preferable Option

5. Preferable option is to create and copy create and copy

a link to be put into an email to all students.

6. A long URL will be created.Select the “Shorten URL”.

7 A much shorter URL will 7. A much shorter URL will be created for you to “Copy” and include in emails to the students.

What the Student will See What the Student will See When they Select the Link to the Form

English and Spanish on the Same Form

Form Features

Artist Statement answer requires at

Art Category selection will answer requires at

least 10 words and limits to 100 words.

selection will take student to

that upload page.

More Form Features

Visual Arts,Ph t h

Music Composition Only allows uploads of

audio files and separate

Film Production and Dance Choreography

Only allows uploads of Photography,

LiteratureOnly allow uploads

pupload of jpgs or pdfs

for notation. File size is limited to 5 GB

Only allows uploads of video files.

File size is limited to 5 GB.

of jpgs or pdfs.File size is limited to 5 GB.

Form Actions

Aft ‘S b it’ b ttAfter ‘Submit’ button.Allowed to edit response and

submit another response.

Upload file page. After upload page before submit.

Emails Examples – When Form is Sent and Submitted

E t f t t t d t Email received after entry Entry form sent to student. This is the email they will receive if you email the form directly to

Email received after entry is submitted.

Shows everything input each student. and ability to go back and

edit until the forms are closed on the

submission end date.

UNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMENUNIT REFLECTIONS CHAIRMEN

“THE STUDENTS HAVE SUBMITTED….“THE STUDENTS HAVE SUBMITTED….NOW WHAT?”NOW WHAT?”

Now What Do I Do with the Student Entries?

Go to your Google Drive.Open the Reflections Google Form.Open the Reflections Google Form.

See next slide.

Output Options – Create a Google Sheet

1. Click Responses. ll

4. Clicking Green cross flag will ask you h d h2. Responses tell you

how many people have filled out the form.

to name the spreadsheet.5. Click “Create” and a spreadsheet will

be populated with all of the 3. Click Green cross flag

to create a Google spreadsheet.

entry submissions.6. Use the spreadsheet to create reviewing sheets.Google spreadsheet. create reviewing sheets.

Output Options – Create an Excel Spreadsheet

1. Click Responses.Cl k Sk S

3. Click Download responses (csv).h ll l d h 2. Click Skinny Snowman. This will create an Excel spreadsheet

which will be populated with all of the entry submissions.

4. Use the spreadsheet to create reviewing sheetscreate reviewing sheets.

Output Viewing Options – Summary, Question, Individual

On the Responses tab, you can view the Responses as

a Summary, by question or by Individual.y, y q y

Turn off Form Acceptance and PTA Only Section

On the spreadsheet, the titles of the PTA Only section are on the sheet, the titles of the PTA Only section are on the sheet,

but not filled out. When the response acceptance is turned off,

the chairman may go into the spreadsheet

This is where you turn off the response acceptance.

the chairman may go into the spreadsheet, fill the top line with the PTA info and

copy to all entry forms with a copy and paste.

Uploaded file location

D bl li k th f ld d ill fi d In your Google Drive will be f ld ith th Double click the folder and you will find

folders with all of the category names. Inside these folders

a folder with the same name as your Google file. This is where all of the uploaded

are the entries for that category.entries will be stored.

WHO YA GONNA CONTACT?WHO YA GONNA CONTACT?WHO YA GONNA CONTACT?WHO YA GONNA CONTACT?

LISA SNOWISSLISA SNOWISS

CALIFORNIA STATE PTA CALIFORNIA STATE PTA

REFLECTIONS CHAIRMANREFLECTIONS CHAIRMAN

REFLECTIONS @CAPTA ORGREFLECTIONS @CAPTA.ORG