RBEC REGIONAL RR MEETING: SECURITY

Andrew Lukach Chief, Security Team

Bureau of Management 21 April 2008

CONTENTS

• Safety versus Security• Goal of Security• Global Security Situation• Global Security Action Plan• UNDP Strategic Plan• Results Based Management• Balanced Scorecard• Countries at Risk• Security Initiatives• Discussion

Just to get started…

•What is safety?

•What is security?

•What is the goal of security?

And here are the winners of the competition:

SAFETY AT WORKSAFETY AT WORK

Safety at Work

Safety at Work

7th place

Safety at Work

Safety at Work

6th place

Safety at Work

Safety at Work

5th place

Safety at Work

Safety at Work

4th place

Safety at Work

Safety at Work

3rd place

Safety at Work

Safety at Work

2nd place

Safety at Work

Safety at Work

And the WINNER is…..

U.N. Believable

THE GOAL OF SECURITY

The goal of security is to enable the effective and efficient conduct of UN activities while ensuring the safety, security and well-being of staff as a high priority.

GLOBAL SECURITY SITUATION

• The UN faces a range of threats and risks as a consequence of its role and activities.

• Most grave is the menace of international terrorism which has undergone a ‘step change’ in past years.

• The UN is a vulnerable target due to its span, accessibility, negative perception, and relatively low level of resources devoted to security.

• The effectiveness of Host Country security is variable with UN expectations not understood nor applied.

• Need for openness, accessibility, diverse activities has led to multiple locations and dispersion of premises.

GLOBAL SECURITY ACTION PLAN• Resources are limited and subject to competing

needs.• Review and initiate action to address vulnerabilities

to UN premises in high risk locations.• Proactively engage with Member States to ensure

their full responsibility for safety and protection of UN staff and premises, conveying UN expectations , e.g. effective security arrangements, structured liaison, and detailed consultation on threats.

• Significantly enhance the preparation and support provided to DOs and SMTs to equip them to conduct their functions.

GLOBAL SECURITY ACTION PLAN• Provide additional resources for critical security

functions such as threat and risk analysis and crisis response capability, including handling of mass casualty incidents.

• Explore a communications strategy that emphasizes the role of the UN and seeks to balance the current negative perception.

• Review the question of single agency locations versus common UN premises, especially in high risk locations.

UNDP STRATEGIC PLAN Enterprise Risk Management

Output 3: Staff security ensured

All UNDP offices and operations meet criteria for UN Minimum Operating Security Standards

Increase MOSS compliance by 10% per annum during 2008-2010

Threat and Risk Assessments completed and updated for all UNDP locations

Completed by end 2009 – updated biennially

UNDP STRATEGIC PLAN Enterprise Risk Management

Output 4: Enabling environment for safe programme delivery ensured

Security risk management mainstreamed into UNDP programming at corporate, regional and country level

To be in place by 2009

Effective first response to security emergencies within 48 hours

Designated roster of existing FSAs ready to deploy for up to 3 months to selected areas within 48 hours in place by end 2008

RESULTS BASED MANAGEMENT

FUNCTION 16 – Security

This function covers activities related to ensuring a safe, secure environment for agency personnel and facilities so that programmes may be planned and implemented effectively. It includes establishing and maintaining policies and systems of security management and accountability, providing an enabling environment for safe programme delivery and contributing to staff safety and security in all locations. Note: the costs included in this function are only those incurred directly by the agency in providing security. Funds relating to agency support to the UN Security management system lie outside the Base Budget.

RESULTS BASED MANAGEMENT

Functional Objective: To build an enabling environment for safe programme delivery while ensuring staff safety and security such that fewer staff are detained, injured or killed. This function directly supports outputs 3 and 4 under the enterprise risk management in the UNDP Strategic Plan.

RESULTS BASED MANAGEMENTKey Results

Key Performance Indicator

Corporate Target Baseline

Data Source

Staff security ensured

% MOSS compliant UNDP offices

10% increase per annum

66% (2007 est.)

BSC

% of offices with completed or updated Threat & Risk Assessments

Completed by 2009 for all locations not assessed prior to 2008

TBD BSC

Updated by end 2011 for all locations that have been assessed before 2008

TBD BSC

RESULTS BASED MANAGEMENTKey Results

Key Performance Indicator

Corporate Target

Baseline

Data Source

Enabling environment for safe programme delivery ensured

% of new UNDP programmes & projects at all levels into which security risk management is mainstreamed

100% by 2010

TBD ATLAS / BSC

Average effective first response time to security emergencies

48 hours by 2008

5-8 days (2007 est.)

ST reporting

BALANCED SCORE CARD - RBEC

Security Profile:Only Kosovo has Phase III declared country-wide.Three others - Azerbaijan, Georgia & Russian Federation – have regions in Phase III or above.Although all RBEC offices are MOSS-compliant, offices are generally vulnerable due to a lack of stand-off distance located within a central city environment. Important: MOSS compliance ≠ effective physical security

MOSS COMPLIANCE

YES NO RATE

25 0 100%

REGIONAL BUREAU FOR AFRICA: COUNTRIES AT RISK

COUNTRY STATUS PENDING ACTIONS

KOSOVO Compliant UNMIK equipmentFunding request for main office

SERBIA Compliant No pending actions

TURKEY Compliant Funding requested for security upgradesPossible relocation

SECURITY INITIATIVES: RBEC

1. Security Staffing: to be increased to 1 IP and 4 GS at a total cost of $373k (centrally funded 2008-2009)

• Regional Security Adviser: 1 Full-time• Regional Security Assistant : 1 Full-time• Local Field Security Associate (LFSA): 3 Duty Stations

• Status: Global principle agreed by RBEC & BOM Management• Next Steps: Develop TORs, Identify COs and areas of coverage,

Recruitment, Dedicated RSA/SFP at HQ

2. BOM ‘ONE STOP SHOP’ for security-induced relocations and upgrades

Let’s take a look at:

• Beforeand

• After

RELOCATE to new premises scenario (as is)

CO/HQCO3-12 WKS

CO 2-8

WKS

HQ1 WK

HQ1-3

WKS

CO2 WKS

Document Sec. Risk Assessment

(SRA) + Recommendation

Document Sec. Risk Assessment

(SRA) + Recommendation

ActivityPreliminary Sites Needs

and Requirements Analysis (NRA)

ActivityPreliminary Sites Needs

and Requirements Analysis (NRA)

ActivityIdentify Site options

Site short listing

ActivityIdentify Site options

Site short listing Decision

RELOCATE

DecisionRELOCATE

YESYES

NONO

RequestHQ Support required?

RequestHQ Support required?

Activity Deploy HQ mission ORProvide remote support

Activity Deploy HQ mission ORProvide remote support

Document Sites Assessment

Report, incl. comparative analysis +

ID preferred site (PHASE 1 relocation

report)

Document Sites Assessment

Report, incl. comparative analysis +

ID preferred site (PHASE 1 relocation

report)

HQ1-2

WKS

ActivityPreliminary review HQ of all

site options (Phase 1 relocation report)

ActivityPreliminary review HQ of all

site options (Phase 1 relocation report)

HQ1 WKS

DecisionHQ endorsement preferred site ?

DecisionHQ endorsement preferred site ?

OPBST

CO2 WKS

YESYES

NONO

ActivityDrafting of Proposal and budget for the

selected site

ActivityDrafting of Proposal and budget for the

selected site

ASD

HQ 2 WKS

DecisionHQ endorsement proposal & est.

budget?

DecisionHQ endorsement proposal & est.

budget?

NONO

YESYES

Document MoU/ MoA

Document MoU/ MoA

CO8-10 WKS

ActivityDrafting Procurement

Plan

ActivityDrafting Procurement

Plan

PSO/ ACP

ActivityProcurement preparation

ActivityProcurement preparation

ActivityProject implementation

ActivityProject implementation

Security Induced

Premises

PROCESS DRAFT: RELOCATION AGENCY PREMISES (UNDP)

PROCESS DRAFT: RELOCATION AGENCY PREMISES (UNDP)

S Optional ActivitySecurity Compliance

check after completion?

Optional ActivitySecurity Compliance

check after completion?

PHASE 1PHASE 1

PHASE 3PHASE 3

DGO WG CP

Document Draft proposal and est.

budget

Document Draft proposal and est.

budget

1 DAY

1 WK 1 WK

1 WK1 WK1 WK

1 WK1 WK

1 WK

RBx/RTF

1 WK1 WK

1 WK1 WK

DocumentBOM memo confirming endorsement preferred

site

DocumentBOM memo confirming endorsement preferred

site

PHASE 2PHASE 2

ActivityProject closure

ActivityProject closure

1 DAY

DocumentLetter of Intent/

Letter of Commitment

DocumentLetter of Intent/

Letter of Commitment

HQ1 DYS

ActivityBudgetary Allocation

ActivityBudgetary Allocation

CO1 WKS

CO1 WKS

1 WK1 WK

RBx/RTF

ST LSOPSOACP

OPB ASD

1 WK1 WK

RBx/RTF

Document Signed Lease

Document Signed Lease

CO1 WKS ACP approval?

YESYES

NONO

Minimum process cycle time from SRA report to start of implementation: 25 weeks (no concurrency assumed )Maximum process cycle time from SRA report to start of implementation: 45 weeks (no concurrency assumed )

NEW BOM ‘ONE STOP SHOP’ for Security-induced Relocations

BOM RELOCATION TASK FORCEDeveloping comprehensive relocation user guide

tools and internal procedures to streamline and fast-track security-induced relocations and security upgrades at current premises.

CO RBX BOM

ONE STOP SHOPBOM Relocation Task Force

Representatives with approval authority

BOM/ASD/ST/OPB/OPS/OFA/OLS

RBXOBSERVE

RS

Consultant support

Relocation Task Force (Coordinate support, review and recommend)

New relocation process

Systematic communication to relevant partners, including agencies

5 - 8 wks 1 - 4 wks 6 – 9 wks

Total: 12 - 21 wks

Identify needs

Step 1: Search and selection

Part of process directly impacted by RTF: 6 - 12 wks

Work flow for Relocation Task

Force web - online document

submission and review

Requestorat CO

Secretary of RTF

Chair of RTF

Prepare step 1 submission

Review submission for completeness

Recommend

Prepare step 2 submission

Review submission for completeness

Recommend

Step 3: Implementrelocation

Other roles to have various “read only”/viewer rights with access to various parts of website and opportunity to request assistance from RTF helpdesk

4-7 wks

Max 1 day

Max 1 day

Max 1 day

Max 1 day

6 - 9 wks1 - 4 wks

Members of RTF

Review and comment

Review and clear

Max 3 days Max 5 days

Request more info

Request more info

Recommend

Objections No objections

BOM Director

Not approved Approved < $1M

Not approved Approved

>$1M

INITIATIVES

3. Recent Ideas and Developments to improve the UN Security Management System

• Out come of the Report of the Independent Panel – May 2008

• Host Countries: Engage, Sensitize, Communicate Expectations, Share Information

• DOs: Selection, Training, Support (DSS & HQs), Clarify Roles• Resources for Security: Crisis Response, Threat & Risk

Assessments• MOSS: Refine and Redesign• Premises: Case by case basis, Fast-track approach

DISCUSSION

• MOSS compliance… • DO training…• Accountability…• Funding for security…• DSS services vis-à-vis UNDP services• Strategic procurement for security equipment &

services• Business Continuity Planning• SURGE / rapid deployment / office in a box• Other topics…

Thank you!

Good luck and

be SAFE!

Andrew Lukach

Chief UNDP Security Team &

Senior Security Manager

andrew.lukach@undp.org