Rajasthan Police Housing & Construction Corporation Ltd f aipurfGovernment of Rajasthan Undertaking)

crN No. u 4520LR12013SGC043 014756, Police Head Quarter, Lal Kothi, faipur.(Raj.)

Phone: 0 L47-27 407 B 4, F ax: 0 L4t-27 425 4, E-mail : raj phcc@ gmail. com

NIB No 20/20t2-tBRequest fof Prop.os?l

Sub: Consultancy work for construction of Police Station, Peeplu distt. Tonk and C.O.office, Tonk.

SCOPE OF WORK:

The Consultants shall provide services in respect of the following works:

i. To prepare detailed drawings of the building based on conceptual drawing" Earthquakeresistant structural design, working drawings of services (Electrical, Sanitary, water supply,sewerage, Fire fighting, Air cooling, Lift etc.)

ii. To prepare detailed specification, bills of quantities and detailed estimate of all the activities.iii.The consultant is responsible for layout of each activity at site as per execution schedule

decided by RPHCCL.iv. To execute work the Architect/ Architectural firms/Consultants will appoint L no. full time

independent Engineer at each site having minimum l year experience.v. Independent Engineer will supervise the work, conduct QC test & prepare QC test records,

prepare bill jointly with contractor and RPHCCL engineer with detailed measurement,

Plan & elevation should be economical and conforming to the local culture andRai asthan State Architecture.

2. Tender cost & Bid earnest money i.e. 2o/o as per NIB ) shall be deposited in account ofManaging Director, RPHCCL, Account no: 0298102000026035, IDBI Bank, Tonk Road,taipur ,lFS Code: IBKL000029B , Account no:4064005500065535, Puniab NationalBanh Nehru Place, Tonk road, faipur. RTGS/NEFT IFS Code: PUNB040 6400 orAccount no: 50200026916202, HDFC Bank, Gandhi Nagar Mode, Tonk Road,|aipur , RTGS/NEFT IFS Code: HDFC 0002838 by RTGS/NEFT and upload/attach thereceipt of the same.

The consultants empanelled with RPHCCL who already deposited an amount of Rs.25, OO0/-(Twenty Five Thousand only) as Permanent Earnest Money Deposit (Permanent EMD) theyneed to pay difference of amount of EMD for this tender. Consent should be given by theempanelled participant to adjust the Permanent EMD against the EMD of this Tender. The firmmust submit the photocopy of receipt of permanent earnest money already deposited.

3. The work shall be awarded on the basis of financial bid evaluation. The request for proposalshall have to be submitted in two envelope system i.e. I- (containing deposit/ receipt of

RTGS/NEFT and technical bid documents) & II- Financial Bid. Complete Bid document in oneenvelope shall be submitted latest by 3.00 PM on 12.03.2018 in the office of the RPH&CC Ltd.,faipur.

The Financial bid of responsive bidders only will be opened (in the same office) in the presenceof bidders who wish to be present.

4. Period of Completion:-

i. Completion & approval of DPR from Client : 15 days.

ii. Completion of Project : 12 Months

5. Successful consultant of this work shall have to establish full time office in the f aipur city,6. Rajasthan Police Housing & Construction Corporation Ltd. |aipur, resgrves the rights to reject

any of the proposals, without assigning any reason thereof.

MANRajasthan Police Housing &

Constryction Corporation Ltd.

$/ Ralasthan, Jaipur

MIASTHAN POLICE HOUSING & CONSTRUCTION CORPOMTION LTD JAIPUR.(Government of Rajasthan Undertaking)

crN No. U4520IRJ2013SGC0 43014756, Police Head Quartet Lal Kothi, faipur.(Raj.)

Phone: OL4t-27 40784, Fax: 0141 -27 +254, E-mail: raip,hgc@gmpil.com

NIB No. 20/2077-18

Request for Proposal

Copy issued to M/s.

Name of work: - Consultancy work for construction of Police Station, peeplu distt. Tonk and C.o.office, Tonk

t.2.

3.

4.

5.

6.

7"

Estimated bid Cost

Cost of Bid DocumentEarnest MoneyDate of Sale of BidDate of Receipt of BidDate of Opening of BidNIB No.

Rs.2.25 lacs

Rs,1000.00

Rs.4500.00

From 28.02.2078 to72.03.2018 up to 3.00 p.M

12.03.20L8 up to 3.00 P.M.

13.03.2018 at 3.30 P.M.

20/20L7-tB

,o*o"l*?ffi#Rajasthan Police Housing &

Constry"lction Corporation Ltd.

$/Rajasthan, Jaipur

RAIASTHAN POLICE HOUSING & CONSTRUCTION CORPOMTION LTD IAIPUR.[Government of Raj asthan UndertakingJ

crN No. u4s201RJ2013SGC0 43014756, Police Head Quarter, Lal Kothi, faipur.(Raj.)

Phone: oL4L'27 407 84, Fax: 0 141 -27 4254, E-mail : raiphcc@gmail.com"H",$chedu.le.

Name of Work"- :- Consultancy work for construction of Police station peeplu distt. Tonk and C.O.office, Tonk

Note:-Consolidated fee [in amountJ for complete consultancy as per scope of work (irrespective of final costSurchargesuty, Levies and

etc.

Y \tzMANAG IRECTOR

Rajasthan Police Housing &Constryction Corporation Ltd.

$/Ralasttran, Jaipur

above work on rates quoted above as per conditionsI/We hereby agree to execute theCorporation without any reservation.

S.

No.

Item Qty. Unit Rate to be quoted

by Architects/Architecturalfirms/Consultants

Amount(Rs.)

In

FigureIn

words1, Consultancy work for construction

of Police station Peeplu distt. Tonkand C.0. office, Tonk. complete as perrequirement, guideline, scope ofwork (enclosed) and direction ofEngineer-in-charge/M.D. includingall taxes, charges and GST etc.(Estimated cost of project isRs.2 20.00Lacs approx).

l Job Eachjob

Total2 Rate to be quoted for Independent

Engineer for the period, if exceedsthe estimated time on monthlybasis,

Permonth

Signature of Architects/Architectural firms/Consultants [Name, Address, & Telephone No.)

of

RAIASTHAN POLICE HOUSING & CONSTRUCTION CORPOMTION[Government of Rajasthan UndertakingJ

cIN NO. U45201RJ2013SGC0 43014

LTD IAIPUR.

756, Police Head Quarter, Lal Kothi, faipur.(Raj.)Phone: 0l4L-27 4o7 84,Fax: 0141 -27 4zs4,E-mail: raiphcc@gmait.com

Name of work :- Consultancy work for construction of police Station, peeplu distt. Tonk andC.O. office, Tonk

1.0 SCOPE OF WORK:

The Consultants shall provide services in respect of the following works:i' To prepare detailed drawings of the building based on conceptual drawing. Earthquake

resistant structural design, working drawings of servicer [El..t.i.al, Slnitary, watersupply, sewerage, Fire fighting, Air cooling, Lift etc.)

ii'To prepare detailed specification, bills of qrrntiti., and detailed estimate of all theactivities.

iii'The consultant is responsible for layout of each activity at site as per execution scheduledecided by RPHCCL.

iv'To execute work the Architect/ Architectural firms/Consultants will appoint 1 no. fulltime independent Engineer at each site having minimum 7 year experience.

v' Independent Engineer will supervise the work, conduct QC tlst & prepare QC test records,prepare bill jointly with contractor and RPHCCL engineer with detiiled measurement.

Plan & elevation should be economical and conforming to the local culture and RajasthanState Architecture.

2. SCHEDULE OF SERVICES:

After due approval of the Corporation, the Consultants shall render the following:2'1' Furnish site map, site evaluation and analysis report with basic approach to circulations,

activity distribution, interaction and external linkages.2.2 Prepare conceptual designs with reference to requirements given.

Modify conceptual designs incorporating required changes and prepare preliminarydrawings & designs.

Prepare necessary drawings and reports for submission as per statutory requirement oflocal bodies for sanction & arrange the necessary approvaliclearan.u. Upon approval ofdrawing, prepare DPR as per specification mentioned ln Economic circulai No. [18)sE (BJcirculars/c-L44-5231, dt.1,3/L6-07-0g,issued by principal Secretary, pwD, GoR.conduct and prepare soil investigation report of site as per IS code.Prepare and submit the 5 no. sets of complete working drawings to appropriate scale.structttral drawings duly proof check from MNIT or any other GJvt. Engineering Collegeand details sufficient to commence work at site ,nd fo. proper Jxecution duringconstruction which will include (Electrical, Sanitary, water ruppty, i.*..ug", fire fighting]air cooling, Lift etc.)

2,3

2.4

2.5

2.6

2.7 Provide full time independent engineer to assist in supervision at site'The Independent

Engineer will supervise the work, prepare bill jointly with contragtgl and RPHCCL

.nfin... with deiailed measurement. He will also submit report to RPH&CC Ltd" about

the progress of work and ensure that the architectural design, drawings are followed at

site. He will conduct & prepare QC test records regularly as per PWD norms and

specifications.

Prepare its detailed estimate of work, specifications, bill of quantities and detailed

estimate for shifting of services if required'

3. CONpITIONS OF ENGAGEMENT:

3.1 The Architect/ Architectural firms/Consultants shall submit to the corporation the

conceptual designs, within 7 days and to attend the meeting for finalization of the same as

and when called at the venue iixed by the Corporation. The cost of travel, boarding and

lodging of the Consultant and his associates shall not be borne by the Corporation'

3.2 The Architect/ Architectural firms/Consultants shall exercise all reasonable skill care and

diligence in the discharge of duties hereby covenanted to be performed by them'

3.3 The Architect/ Architectural firms/Consultants shall not make any deviation, alteration'

commission from the approved design without the written consent of the Employer and

shall also not issue drawings or instructions which shall Iead to extra items or work

without prior consent of the Employer'

3.4 The Architect/ Architectural firms/consultants shall arrange for a detailed topographical

survey of the site to a scale and contour as per the direction of the Corporation' The cost

carrying out such survey shall be borne by the Architect/Consultant" Proposed

Drainage/Sewerage plan should match with existing drainage/sewerage lines of

surrounding areas'

3.s The Architect/ Architectural firms/Consultants shall provide 5 sets of all the drawing to

the corporation. Perspectives drawings to appropriate scales as may be required by the

0ffice'

3.6 The Architect/ Architectural firms/Consultants shall on the completion of the work'

supply to the Corporation free of cost three complete sets of the as-built drawing to

appropriate scales. The Architects shall, if so required by the Corporation, supply extra

copies of all such drawings at an additional cost [cost at actual)'

PROFESSIONAL FEES.

The Architect/ Architectural firmslConsultants agree to provide the service referred to

above and in consideration thereof. The corporation agreed to pay remuneration for this

assignment shall be as per rate quoted and approved including service tax and all other

applicable taxes, levies'

THE CORPQRATION'S RESPONSIBITITY :

Z,B

4.0

4.1

5.0

The Corporation agree to perform the following duties with a view to facilitate the

Consultants to do their professional work efficiently and effectively.

5.1 Furnish design brief and other requirements of the projects.

5.2 Pay the fees of the Architect/ Architectural firms/Consultants within one month of

submission of bills as per agreed schedule.

6.0 MOpE OF PAYMENT :

For the services in the scope of work the Architect/ Architectural firms/Consultants shall

be paid in the following stages consistent with the work done plus reimbursable expenses

as agreed upon. Payments made are on his account and shall be adjusted against the final

amount payable.

Stage Description of deliverables Key Days Payment

Stage - I Survey for availability ofservices i.e. Electrical,

Sanitary, water supply,

sewerage etc., submission ofworking drawing and detailedservice design.

10 7 o/o of the total fees payable

Stage - II 0n submission of complete set

of working drawings and

design duly proof checked

from any Engineering College.

15 15 o/o of the total fees

payable,

Stage- III During the course ofconstruction of work at site

including modification indrawings as per requirementof construction, (23olo to B5o/o)

payment to be

commensurable with the

verification of running bills bythe independent engineer

engaged by The Architect/ArchitecturalfirmslConsultants and

submission for payment to

Competent Authority.

12 Months. 220/a to B5o/o paYable to be

paid in installments

consistent with the running

bills from time to time.

Phase-l 3 Months. L5% ofthe total fees payable.

Phase-ll 3 Months. 16% ofthe total fees payable.

Phase-lll 3 Months. 16% ofthe total fees payable,

Phase-lV 3 Months. 16% ofthe total fees payable.

Stage- IV 0n completion of the workand submission of final bill,completion certificate, safetycertificate and submission ofas built drawings.

30 days

aftercompletionof work

1,5o/o of the total fees

payable.

7.0 CONDITIONS EFFECTING PAYMENT TO THE CONSUTTANTS:

7.1 The payment to the Architect/Consultants during various stages is on account paymentand will be adjusted in the final payment.

7 'Z Progressive payments at all stage of mode payments may be made to the Architect/Architectural firms/Consultants in any of the above stages based on the quantum of workdone in that stage as may be mutually agreed to by the parties.

7.3 The consultant will be responsible for a token penalty of Rs. 30001- per day for theperiod; the construction work actually held up for wants of drawing, design, layoutdetails"

7.4 The consultant will be responsible for a token penalty of Rs. 5000/- per day if verificationof record measurement is delayed by more than 7 days.

8.0 TERMTNATION, OF AGREEMENT :

8.1 The Agreement herein may be terminated at a time by RPH&CC Ltd., by giving a writtennotice of one month to the other party. Even after the termination of their employment,the Architects/Consultant shall remain liable and be responsible for the drawings anddesigns in respect of the work executed before the termination of the Architectsappointment but in so far as the original design as proposed by the Architect is retainedand executed to its logical completion, Architect shall have no

Liability for the Architectural design if changes are made and effected after termination ofthe Architects contract.

8.2 If the Architect/Architectural firms/Consultants shall close the business or die or becomeincapacitated from acting as such, Architect then the agreement shall stand terminated.

B'3 If the Architect/Architectural firms/Consultants fails to adhere to the time schedulestipulated in the schedule hereto annexed of the extended time which may be granted bythe Employer in its sole discretion or [iiJ in case there is any charge in the constitution ofthe Architects for any reason whatsoever, the Corporation shall be entitled to terminatethis agreement and entrust the work to some Architects.

8.4 In case of termination under any case of more of the sub-clause [8.1), [8.2) or [8.3). TheArchitect/Architectural firms/Consultants shall not be entitled to any fees orcompensation except the fees payable to them for the stage of work actually inaccordance with clause 6 hereunder. In such cases the work actually done and theamount of the fees due to the Architect/Consultant shall be worked out jointly by the

8.5

Employer and the Architect on the basis of actual work done and mutually agreedbetween both parties and shall be final and binding on both parties.

In case of the termination under any one more sub clause (8.1), [8.2) or [8.3) theCorporation may take use of all or any drawings or other documents prepared by theArchitect/Consultant, after payment for the service of the Architect/Consultant for thepreparation of the same in full as provided herein and after the written consent of theArchitect/ Architectural firms/Consultants.

9.0 TRANSFER OF INTERESTS_I

Neither the Corporation nor the Architect/ Architectural firms/Consultants shall assign,sub-let or transfer their interest in this Agreement, without the written consent of theother.

10.0. ARBITRATION:

If any disputes, difference or question of any nature arises at any time between theparties or their respective representatives, successors regarding the terms & conditionsand execution of this Agreement or concerning anything herein contained or arising outof this Agreement or as to rights, liabilities or duties under this Agreement of the partieshereto respectively, except in respect of matter for which it is provided herein that thedecision of the Employer will be final and binding, the same shall be referred toarbitration of a single Arbitrator in accordance with the provisions of the Arbitration Ac11940 or any modification or reenactments there to for the time being in force. In theevent of disagreement as to the appointment of a single Arbitrator, the parties shallappoint one Arbitrator each, and the Arbitration Authority so appointed shall make itsaward within one year from the date of reference made to the Authority" The Arbitrationproceedings shall be held at faipur.

11.0 INTERPRETATION :

The sub-headings herein are provided for the sake of convenience only and do not affectthe interpretation or meaning of the Clauses in any manner.

Rajasthan Police Housing &Constyuction Corporation Ltd.

$,/Ralasthan, Jaipur

Signature of Architect/Architectural firms/Consultants

r$*sr6i8

$*B

ttstfi$s

FINANCIAL PROPOSALCovering Letter

[on Applicant's letter head)

fDate and Reference)

To,The Managing Director,RPH&CC Ltd.,

Jaipur.

Subject: Appointment of Architect/ Architectural firms/ Consultancy work forconstruction of Police Station, peeplu distt. Tonk and c.o, office, Tonk.

Dear Sir,

. It is submitted that l/we .......(Applicant,s nameJhereby enclose the financial proposal for selection of my/ our firm as ArchitectiArchitectural firms/Consultants for above.

l/We agree that this offer remain valid for a period of 90 days fninetyJ from the proposaldue date or such further period as may be mutually agreed upon.

Your's faithfully

[Signature Name and designationof authorized signatoryJ

Note: The Financial proposal is to be submitted strictly as per forms given in biddocument.