rail carrier shipment information 404 version 4010

Electronic Data Interface

Rail Carrier Shipment Information 404 Version 4010

3/15/02 2

Table of Contents

TABLE OF CONTENTS .................................................................................................................................. 2 FUNCTIONAL GROUP SR ............................................................................................................................. 3 ST TRANSACTION SET HEADER .................................................................................................................. 5 ZC1 BEGINNING SEGMENT FOR DATA CORRECTION OR CHANGE............................................................... 6 BX GENERAL SHIPMENT INFORMATION...................................................................................................... 8 BNX RAIL SHIPMENT INFORMATION .......................................................................................................... 9 M3 RELEASE............................................................................................................................................. 10 N9 REFERENCE IDENTIFICATION............................................................................................................... 11 CM CARGO MANIFEST.............................................................................................................................. 12 DTM DATE/TIME REFERENCE .................................................................................................................. 14 N7 EQUIPMENT DETAILS........................................................................................................................... 16 M7SEAL NUMBERS ................................................................................................................................... 18 M12 IN-BOND IDENTIFYING INFORMATION............................................................................................... 19 REF REFERENCE IDENTIFICATION ............................................................................................................ 21 F9 ORIGIN STATION .................................................................................................................................. 22 D9 DESTINATION STATION ....................................................................................................................... 23 N1 NAME .................................................................................................................................................. 24 N2ADDITIONAL NAME INFORMATION....................................................................................................... 25 N3 ADDRESS INFORMATION...................................................................................................................... 26 N4 GEOGRAPHIC LOCATION ..................................................................................................................... 27 PER ADMINISTRATIVE COMMUNICATIONS CONTACT............................................................................... 28 R2 ROUTE INFORMATION.......................................................................................................................... 29 H3 SPECIAL HANDLING INSTRUCTIONS..................................................................................................... 30 PS PROTECTIVE SERVICE INSTRUCTIONS .................................................................................................. 31 LX ASSIGNED NUMBER ............................................................................................................................ 32 L5 DESCRIPTION, MARKS AND NUMBERS................................................................................................. 33 L0 LINE ITEM - QUANTITY AND WEIGHT .................................................................................................. 34 LS LOOP HEADER ..................................................................................................................................... 36 LE LOOP TRAILER..................................................................................................................................... 37 SE TRANSACTION SET TRAILER................................................................................................................ 38 APPENDIX OF INCLUDED ELEMENTS IN INCLUDED SEGMENTS .................................................................. 39

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This Draft Standard for Trial Use contains the format and establishes the data contents of the Rail Carrier Shipment Information Transaction Set (404) for use within the context of an Electronic Data Interchange (EDI) environment. The transaction set transmits rail-carrier-specific bill of lading information to a railroad. It is the initial tender of a shipment between a consignor and a rail carrier and notification of equipment release and/or a legal bill of lading. Heading:

Pos Id Segment Name Req Max Use

Repeat Notes Matson Usage

010 ST Transaction Set Header M 1 Matson Requirement

020 ZC1 Beginning Segment For Data Correction Or Change

C 1 Conditional

030 BX General Shipment Information M 1 N1/030 Matson Requirement

040 BNX Rail Shipment Information M 1 Matson Requirement

050 M3 Release M 1 Matson Requirement

060 N9 Reference Identification M 30 Matson Requirement

070 CM Cargo Manifest C 2 Matson Requirement

090 DTM Date/Time Reference O 5 Matson Requirement

500 100 N7 Equipment Details M 1 Matson

Requirement

130 M7 Seal Numbers C 5 Optional 170 M12 In-bond Identifying Information C 2 Conditional

99 177 REF Reference Identification O 1 Optional 190 F9 Origin Station M 1 Matson

Requirement

200 D9 Destination Station M 1 Matson Requirement

10 210 N1 Name M 1 Matson

Requirement

215 N2 Additional Name Information O 2 Optional 220 N3 Address Information M 2 Matson

Requirement

230 N4 Geographic Location M 1 Matson Requirement

240 PER Administrative Communications Contact C 2 Matson Requirement

460 R2 Route Information M 13 Matson Requirement

404 Rail Carrier Shipment Information

Functional Group SR

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520 H3 Special Handling Instructions O 20 Optional 530 PS Protective Service Instructions C 5 Conditional

25 540 LX Assigned Number M 1 Matson

Requirement

550 L5 Description, Marks and Numbers M 15 Matson Requirement

25 570 L0 Line Item - Quantity and Weight O 1 Optional 590 PI Price Authority Identification O 30 Optional 670 LS Loop Header C 1 Conditional 760 LE Loop Trailer M 1 Matson

Requirement

840 SE Transaction Set Trailer M 1 Matson Requirement

Notes: 1/030 BX05 contains the Standard Carrier Alpha Code (SCAC) of the original road haul carrier receiving the shipment.

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To indicate the start of a transaction set and to assign a control number

Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max Usage_ ST01 143 Transaction Set Identifier Code

Description: Code uniquely identifying a Transaction Set User: For rail bill of ladings this must always be 404 Code Name _ 404 Rail Carrier Shipment Information

M ID 3/3 Matson Requirement

ST02 329 Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set

M AN 4/9 Matson Requirement

Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to

select the appropriate transaction set definition (e.g., 810 selects the Invoice Transaction Set).

ST Transaction Set Header

Pos: 010 Max: 1 Heading - Mandatory

Loop: N/A Elements: 2

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To transmit identifying numbers, dates, and other basic data relating to the transaction set Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max MatsonUsage_

ZC101 145 Shipment Identification Number Description: Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

O AN 1/30 Matson Requirement

ZC102 206 Equipment Initial Description: Prefix or alphabetic part of an equipment unit's identifying number User: Must match original bill of lading in order for change to process.

O AN 1/4 Matson Requirement

ZC103 207 Equipment Number Description: Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) User: Must match original bill of lading in order for change to process.


ZC104 244 Transaction Reference Number Description: Sender's assigned number for referenced transaction set User: Must match original bill of lading in order for change to process.


ZC105 243 Transaction Reference Date Description: Date of referenced transaction set expressed in format CCYYMMDD User: Must match original bill of lading in order for change to process.

M DT 8/8 Matson Requirement

ZC106 202 Correction Indicator Description: Code used to indicate that the transaction set contains information which corrects previous information User: CANNOT pass a cancellation (CA) through this segment. Code Name _ CO Correction


ZC107 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code


ZC108 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment Code Name _ X Intermodal (Piggyback)


ZC1 Beginning Segment for Data Correction or Change

Pos: 020 Max: 1

Heading - Conditional Loop: N/A Elements: 8

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Semantics: 1. If ZC108 is "R" (Rail), then ZC102 is required.

User: This segment is mandatory if the 404 is a correction.

User Note 3: Corrections not processed unless the trading partner is set up with Matson Integrated System to send corrections via EDI.

User Note 4: The original bill of lading in the order change must match original bill of lading to process.

User Note 5: Pre-Gate- Any Change Except:

• Change of Origin • Change of Equipment ID • Change of Bill of Lading Number

Post-Gate- Only Change Allowed:

• Weight • In Bond Number • Notify Name • Notify Phone Number • Vessel Name • Booking Number (before freight bill is created) • Contract ID (before freight bill is created)

Changes are not accepted after equipment spotted at destination or at interchange.

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To transmit identification numbers and other basic shipment data

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max MatsonUsage_ BX01 353 Transaction Set Purpose Code

Description: Code identifying purpose of transaction set User: Must always be 00 Code Name _ 00 Original


BX02 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment Code Name _ R Rail X Intermodal (Piggyback)


BX03 146 Shipment Method of Payment Description: Code identifying payment terms for transportation charges Code Name _ CC Collect PP Prepaid (by Seller)


BX04 145 Shipment Identification Number Description: Identification number assigned to the shipment by the shipper that uniquely identifies the shipment from origin to ultimate destination and is not subject to modification; (Does not contain blanks or special characters)

O AN 1/30 Optional

BX05 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code User: This should be MIOS.

O ID 2/4 Matson Requirement

BX06 188 Weight Unit Code Description: Code specifying the weight unit Code Name _ L Pounds


BX07 147 Shipment Qualifier Description: Code defining relationship of this shipment with respect to other shipments given to the carrier at the same time Code Name _ B Bill of Lading for Individual Shipment


BX General Shipment Information Pos: 030 Max: 1

Heading - Mandatory Loop: N/A Elements: 14

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To transmit rail-specific shipment data

Element Summary:

User: This segment is mandatory for all loaded shipments.

BNX Rail Shipment Information Pos: 040 Max: 1


Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_

BNX01 460 Shipment Weight Code Description: Code indicating the way by which weights are obtained for a particular shipment Code Name _ G Grain Exchange Weight N No Wt. Req., Ship. Moving on Contract or per car rate

O ID 1/1 Matson Required

BNX03 11 Billing Code Description: Code indicating type of Bill User: This element should always be "S" for single shipment billing.


3/15/02 10

To indicate that the equipment is or is not to be released

Element Summary:

Syntax: R0203 -- At least one of M302 or M303 is required. C0403 -- If M304 is present then M303 is required Semantics: 1. If M301 contains code value "S" or "R,” then M302 is the date of release. If M301 contains code value "U,” then M302 is the estimated date of release. 2. M304 reflects the time zone, which the time reflects.

M3 Release Pos: 050 Max: 1



M301 132 Release Code Description: Code signifying whether or not the shipment information transaction set includes instructions for pick-up and movement of the shipment; (This code provides a means for the shipper to transmit billing data along with the movement instructions, transmit billing data ahead of the movement instructions, or follow movement instructions with complete billing data at a later date) Code Name _ R Released with Billing Data

M ID 1/1 Matson Required

M302 373 Date Description: Date expressed as CCYYMMDD

C DT 8/8 Matson Required

M303 337 Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters

C TM 4/8 Matson Required

M304 623 Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Code Name _ LT Local Time

O ID 2/2 Optional

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To transmit identifying information as specified by the Reference Identification QualifierElement Element Summary:

Syntax: R0203 -- N902 is required C0605 -- If N906 is present then N905 is required Semantics: 1. N906 reflects the time zone of N905.

N9 Reference Identification Pos: 060 Max: 30


Ref _ Id_ Element Name _ Req Type Min/Max MatsonUsage_ N901 128 Reference Identification Qualifier

Description: Code qualifying the Reference Identification User: Rail Industry only recognizes 2 characters Code Name _ BM Bill of Lading Number BN Booking Number PO Purchase Order Number


N902 127 Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier

C AN 1/30 Matson Required

N903 369 Free-form Description Description: Free-form descriptive text

C AN 1/45 Conditional

N904 373 Date Description: Date expressed as CCYYMMDD

O DT 8/8 Matson Required

N905 337 Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters

C TM 4/8 Conditional

N906 623 Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Code Name _ LT Local Time

O ID 2/2 Optional

3/15/02 12

To identify specific flight or voyage information for multimodal shipments Element Summary:

CM Cargo Manifest Pos: 070 Max: 2Heading - Conditional Loop: N/A Elements: 11

Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ CM01 55 Flight/Voyage Number

Description: Identifying designator for the particular flight or voyage on which the cargo travels User: Rail Industry only recognizes up to 8 characters

O AN 2/10 Matson Required

CM02 115 Port or Terminal Function Code Description: Code defining function performed at the port or terminal with respect to a shipment Code Name _ D Port of Discharge (Operational) L Port of Loading (Operational)

C ID 1/1 Matson Required

CM03 114 Port Name Description: Free-form name for the place at which an offshore carrier originates or terminates (by transshipment or otherwise) its actual ocean carriage of property


CM04 373 Date Description: Date expressed as CCYYMMDD

O DT 8/8 Optional

CM05 13 Booking Number Description: Number assigned by the carrier for space reservation


CM06 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code


CM07 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code

O ID 2/4 Optional

CM08 373 Date Description: Date expressed as CCYYMMDD

O DT 8/8 Optional

CM09 182 Vessel Name Description: Name of ship as documented in "Lloyd's Register of Ships" User: Rail Industry only recognizes 15 characters


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Summary:

Syntax: C0402 -- If CM04 is present then CM02 is required Semantics: 1. CM04 qualifies by CM02. 2. CM06 contains the carrier code. 3. CM07 contains the previous carrier code. 4. CM08 is the manifest date. Comments: 1. CM02 is "D" for rail origin and "L" for rail destination.

3/15/02 14

To specify pertinent dates and times Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ DTM01 374 Date/Time Qualifier

Description: Code specifying type of date or time, or both date and time Code Name _ 002 Delivery Requested 017 Estimated Delivery 037 Ship Not Before 038 Ship No Later 067 Current Schedule Delivery 068 Current Schedule Ship 069 Promised for Delivery 110 Originally Scheduled Ship 118 Requested Pick-up 372 Actual Arrival Date ICF Converted to Electronic Date


DTM02 373 Date Description: Date expressed as CCYYMMDD

C DT 8/8 Conditional

DTM03 337 Time Description: Time expressed in 24-hour clock time as follows: HHMM, or HHMMSS, or HHMMSSD, or HHMMSSDD, where H = hours (00-23), M = minutes (00-59), S = integer seconds (00-59) and DD = decimal seconds; decimal seconds are expressed as follows: D = tenths (0-9) and DD = hundredths (00-99) User: Rail Industry only recognizes 4 characters

C TM 4/8 Conditional

DTM04 623 Time Code Description: Code identifying the time. In accordance with International Standards Organization standard 8601, time can be specified by a + or - and an indication in hours in relation to Universal Time Coordinate (UTC) time; since + is a restricted character, + and - are substituted by P and M in the codes that follow Code Name _ LT Local Time

O ID 2/2 Optional

DTM05 1250 Date Time Period Format Qualifier Description: Code indicating the date format, time format, or date and time format All valid X12 codes are used.

C ID 2/3 Conditional

DTM06 1251 Date Time Period Description: Expression of a date, a time, or range of dates, times or dates and times


DTM Date/Time Reference Pos: 090 Max: 5

Heading - Optional Loop: N/A Elements: 6

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Summary:

Syntax: 1. DTM02 R020305 -- At least one of DTM02, DTM03 or DTM05 is required. 2. DTM04 C0403 -- If DTM04 is present, then DTM03 is required 3. DTM05 P0506 -- If either DTM05 or DTM06 are present, then the others are required.

3/15/02 16

To identify the equipment

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ N701 206 Equipment Initial

Description: Prefix or alphabetic part of an equipment unit's identifying number User: Mandatory for rail moves


N702 207 Equipment Number Description: Sequencing or serial part of an equipment unit's identifying number (pure numeric form for equipment number is preferred) User: This element should not be more than six numeric fields for rail moves (if there is a check digit, it should be entered in the N718).

M AN 1/10 Matson Required

N703 81 Weight Description: Numeric value of weight User: Should be no less than 5,000 lbs. and no more than 60,000 lbs.

C R 1/10 Matson Required

N704 187 Weight Qualifier Description: Code defining the type of weight Code Name _ N Actual Net Weight


N705 167 Tare Weight Description: Weight of the equipment

C N0 3/8 Matson Required

N710 102 Ownership Code Description: Code indicating the relationship of equipment to carrier or ownership of equipment All valid X12 codes are used.


N711 40 Equipment Description Code Description: Code identifying type of equipment used for shipment User: Mandatory for rail moves Code Name _ CC Container resting on a Chassis CH Chassis CN Container RT Controlled Temperature Trailer (Reefer) TL Trailer (not otherwise specified)


N712 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code


N713 319 Temperature Control Description: Free-form abbreviation of temperature range or flash-point temperature

O AN 3/6 Optional

N715 567 Equipment Length Description: Length (in feet and inches) of equipment ordered or used to transport shipment (The format is FFFII where FFF is feet and II is inches; the range for II is 00 through 11)

O N0 4/5 Matson Required

N7 Equipment Details Pos: 100 Max: 1

Heading - Mandatory Loop: N7 Elements: 24

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Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ User: Outside length required for Intermodal equipment

N718 761 Equipment Number Check Digit Description: Number which designates the check digit applied to a piece of equipment

O N0 1/1 Optional

N720 65 Height Description: Vertical dimension of an object measured when the object is in the upright position User: Rail Industry only recognizes up to 6 characters

O R 1/8 Matson Required

N721 189 Width Description: Shorter measurement of the two horizontal dimensions measured with the object in the upright position

O R 1/8 Matson Required

N722 24 Equipment Type Description: Code identifying equipment type


Summary:

Syntax: P0304 -- If either N703 or N704 are present, then the others are required. P0516 -- If either N705 or N716 are present, then the others are required. P0809 -- If either N708 or N709 are present, then the others are required. Semantics: 1. N712 is the owner of the equipment. Comments: 1. N701 is mandatory for rail transactions. 2. N720 and N721 are expressed in inches.

3/15/02 18

To record seal numbers used and the organization that applied the seals

Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ M701 225 Seal Number

Description: Unique number on seal used to close a shipment

M AN 2/15 Conditional

Comments: 1. M705 indicates the name of the organization, which applied the seal(s).

User: Application will reject if M701 is less than two characters

M7Seal Numbers Pos: 130 Max: 5

Heading - Conditional Loop: N7 Elements: 1

3/15/02 19

To transmit in-bond information

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ M1201 581 Customs Entry Type Code

Description: Code defining the type of entry assigned by U.S. Customs User: Must be 61, 62, A2, A6, A8 or DP


M1202 601 Customs Entry Number Description: Automated Commercial System Code Furnished by U.S. Customs Service User: Carriers authorized to participate in Paperless In-Bond will be assigned a 3-position filer identification code. This code used with a check digit routine to create a paperless In-bond number. Check digit routine defined by U.S. Customs CAMIR document.


M1203 310 Location Identifier Description: Code which identifies a specific location User: Rail Industry only recognizes up to 25 characters

O AN 1/30 Optional

M1204 310 Location Identifier Description: Code which identifies a specific location User: Rail Industry only recognizes up to 25 characters

O AN 1/30 Optional

M1205 602 Customs Shipment Value Description: Customs value in whole dollars


M1206 603 In-bond Control Number Description: Currently assigned control number for in-bond movement User: Rail Industry only recognizes up to 12 characters


M1207 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code

O ID 2/4 Optional

M1208 128 Reference Identification Qualifier Description: Code qualifying the Reference Identification User: IF NO DATA IS INPUT WILL DEFAULT TO 'BI' (CARRIER BOND) Rail Industry only recognizes 2 characters Code Name _ BI Bonded Carrier Internal Revenue Service

Identification Number S4 Shippers Bond Number XC Cargo Control Number


M12 In-bond Identifying Information Pos: 170 Max: 2

Heading - Conditional Loop: N7 Elements: 11

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Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ M1209 127 Reference Identification

Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier User: Contains the IRS number of the bond identified in M1208 for codes BI and S4. If used for Canadian In-Bond reporting, this will contain the Cargo Control Number (CCN).


M1210 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment Code Name _ S Ocean


M1211 182 Vessel Name Description: Name of ship as documented in "Lloyd's Register of Ships"


Summary: Syntax: E0206 -- Only one of M1202 or M1206 may be present. C0608 -- If M1206 is present then M1208 is required P0809 -- If either M1208 or M1209 are present, then the others are required. P1011 -- If either M1210 or M1211 are present, then the others are required. Semantics: 1. M1203 is a four-digit numeric census schedule D when identifying a U.S. port, and a three-digit numeric memorandum D when identifying a Canadian port. It is the port of destination if M1201 is "61". It is the port of export if M1201 is "62" or "63". 2. M1204 is five-digit numeric census schedule K. It is the foreign port of destination if M1201 is "62" or"63". 3. M1207 identifies the carrier to whom liability transfers. Comments: 1. If M1202 does not contain the paperless entry number, then M1206 is required. 2. M1205 is the value in whole dollars of the in-bond movement. Use twenty dollars per kilo if value is unknown.

3/15/02 21

To specify identifying information

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max MatsonUsage_ REF01 128 Reference Identification Qualifier

Description: Code qualifying the Reference Identification User: Matson Integrated Logistics System recognizes 2 characters Code Name _ OB Ocean Bill of Lading ZZ Mutually Defined


REF02 127 Reference Identification Description: Reference information as defined for a particular Transaction Set or as specified by the Reference Identification Qualifier


REF03 352 Description Description: A free-form description to clarify the related data elements and their content


Summary:

Syntax: 1. REF02 R0203 -- At least one of REF02 or REF03 is required.

REF Reference Identification Pos: 177 Max: 1

Heading - Optional Loop: REF Elements: 3

3/15/02 22

To identify the rail origin of the shipment

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ F901 573 Freight Station Accounting Code

Description: Code (Freight Station Accounting) (AAR Managed Code for Locations)

O ID 1/5 Optional

F902 19 City Name Description: Free-form text for city name User: Rail Industry only recognizes up to 19 characters


F903 156 State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency


Semantics: 1. F902 is the origin station for movement.

F9 Origin Station Pos: 190 Max: 1


3/15/02 23

To identify the rail destination of the shipment

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ D901 573 Freight Station Accounting Code

Description: Code (Freight Station Accounting) (AAR Managed Code for Locations)

O ID 1/5 Optional

D902 19 City Name Description: Free-form text for city name User: Rail Industry only recognizes up to 19 characters


D903 156 State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency


Semantics: 1. D902 is the destination station of movement.

D9 Destination Station Pos: 200 Max: 1


3/15/02 24

To identify a party by type of organization, name, and code

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ N101 98 Entity Identifier Code

Description: Code identifying an organizational entity, a physical location, property or an individual User: Matson Integrated Logistics System recognizes 2 characters Code Name _ CN Consignee ** N1 Notify Party no. 1 ** PF Party to Receive Freight Bill ** PV Party to Perform Vertification ** SH Shipper ** UC Ultimate Consignee **

M ID 2/3 Matson Requirements noted with **

N102 93 Name Description: Free-form name User: Rail transactions are limited to 30 characters


User: If the N101 is equal to N1, then the PER segment must follow the N1 segment. The PER

segment is not mandatory for all other qualifiers in the N101. There must be at least three occurrences of the NB loop to include an N101 of PF, SH and CN.

N1 Name Pos: 210 Max: 1


3/15/02 25

To specify additional names or those longer than 35 characters in length

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ N201 93 Name

Description: Free-form name


N202 93 Name Description: Free-form name

O AN 1/60 Optional

N2Additional Name Information Pos: 215 Max: 2

Heading - Optional Loop: N1 Elements: 2

3/15/02 26

To specify the location of the named party

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ N301 166 Address Information

Description: Address information User: Rail Industry recognizes up to 35 characters


N302 166 Address Information Description: Address information User: Rail Industry recognizes up to 35 characters

O AN 1/55 Optional

N3 Address Information Pos: 220 Max: 2


3/15/02 27

To specify the geographic place of the named party

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ N401 19 City Name

Description: Free-form text for city name User: Rail Industry recognizes up to 19 characters


N402 156 State or Province Code Description: Code (Standard State/Province) as defined by appropriate government agency


N403 116 Postal Code Description: Code defining international postal zone code excluding punctuation and blanks (zip code for United States) User: Rail Industry recognizes up to 9 characters


Comments: 1. N402 is required only if city name (N401) is in the U.S. or Canada.

N4 Geographic Location Pos: 230 Max: 1


3/15/02 28

To identify a person or office to whom administrative communications directed.

Element Summary:

Syntax: P0304 -- If either PER03 or PER04 are present, then the others are required.

User: Must be used if there is an occurence of N101=N1.

PER Administrative Communications Contact Pos: 240 Heading -

Conditional

Loop: N1

Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ PER01 366 Contact Function Code

Description: Code identifying the major duty or responsibility of the person or group named Code Name _ NT Notification Contact DC Delivery Contact


PER02 93 Name Description: Free-form name User: Matson Integrated Logistics System recognizes up to 35 characters and must be entered if the PER01 is a notify party.

O AN 1/60 Optional

PER03 365 Communication Number Qualifier Description: Code identifying the type of communication number User: If PER03 is equal to FX or TE then PER04 must be 10 digits. Code Name _ FX Facsimile TE Telephone


PER04 364 Communication Number Description: Complete communications number including country or area code when applicable User: Rail Industry only recognizes 21 characters


3/15/02 29

To specify carrier and routing sequences and details

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ R201 140 Standard Carrier Alpha Code

Description: Standard Carrier Alpha Code M ID 2/4 Matson

Required R202 133 Routing Sequence Code

Description: Code describing the relationship of a carrier to a specific shipment movement. Code Name _ S Origin Carrier, Shipper’s Routing (Rail)


R203 19 City Name Description: Free-form text for city name

O AN 2/30 Optional

R204 154 Standard Point Location Code Description: Code (Standard Point Location) defined by NMFTA point development group as the official code assigned to a city or point (for ratemaking purposes) within a city

O ID 6/9 Optional

R205 177 Intermodal Service Code Description: Code identifying the Intermodal Service Plan User: 20 RR Door to Door 22 RR Door to Ramp 25 RR Ramp to Ramp 27 RR Ramp to Door 40 Dom Door to Door (CSXI routing ONLY) 42 Dom Door to Ramp (CSXI routing ONLY) 45 Dom Ramp to Ramp (CSXI routing ONLY) 47 Dom Ramp to Door (CSXI routing ONLY) 65 Patron Ramp to Ramp 80 International Door to Door 82 International Door to Ramp 85 International Ramp to Ramp 87 International Ramp to Door


R206 91 Transportation Method/Type Code Description: Code specifying the method or type of transportation for the shipment Code Name _ X Intermodal (Piggyback)

O ID 1/2 Optional

Semantics: 1. R203 is the station or city name at which carriers interchange shipments.

R2 Route Information Pos: 460 Max: 13


3/15/02 30

To specify special handling instructions in coded or free-form format

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ H301 152 Special Handling Code

Description: Code specifying special transportation handling instructions Code Name _ CI Customs Inspection IB In-bond IP Import Shipment PS Product Protection Service XP Export


H3 Special Handling Instructions Pos: 520 Max: 20

Heading - Optional Loop: N/A Elements: 1

3/15/02 31

To specify mechanical protective service and ventilation instructions

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ PS01 746 Protective Service Rule Code

Description: Association of American Railroads (AAR) Protective Service that applies to shipment User: Should be 830 for loads and 810 for non-running


PS02 241 Protective Service Code Description: Code specifying perishable protective service- rail carriers only Code Name _ M Standard Mechanical Protective Service


PS03 355 Unit or Basis for Measurement Code Description: Code specifying the units in which a value is being expressed, or manner in which a measurement has been taken Code Name _ CE Centigrade, Celsius FA Fahrenheit


PS04 408 Temperature Description: Temperature User: If the temperature is negative, the "-" sign must precede the numeric value

C R 1/4 Conditional

PS05 140 Standard Carrier Alpha Code Description: Standard Carrier Alpha Code

O ID 2/4 Optional

Syntax: L030414 -- If PS03 is present then PS04 is required. C0403 -- If PS04 is present then PS03 is required Semantics: 1. PS03 qualifies the temperature in PS04. 2. PS04 is the optimum allowable temperature condition for shipment.

PS Protective Service Instructions Pos: 530 Max: 5


3/15/02 32

To reference a line number in a transaction set

Element Summary:


LX01 554 Assigned Number Description: Number assigned for differentiation within a transaction set

M N0 1/6 Matson Required

LX Assigned Number Pos: 540 Max: 1

Heading - Mandatory Loop: LX Elements: 1

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To specify the line item in terms of description, quantity, packaging, and marks and numbers Element Summary:


L501 213 Lading Line Item Number Description: Sequential line number for a lading item

O N0 1/3 Matson Required

L502 79 Lading Description Description: Description of an item as required for rating and billing purposes User: Rail Industry recognizes up to 25 characters


L503 22 Commodity Code Description: Code describing a commodity or group of commodities User: Must be a 7 digit standard transportation commodity code


L504 23 Commodity Code Qualifier Description: Code identifying the commodity coding system used for Commodity Code Code Name _ 3 Empty Non-hazardous Last Contained (HMRC)

Code T Standard Transportation Commodity Code (STCC)


Syntax: P0304 -- If either L503 or L504 are present, then the others are required. Comments: 1.L502 used to send quantity information as part of the product description.

L5 Description, Marks and Numbers Pos: 550 Max: 15

Heading - Mandatory Loop: LX Elements: 10

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To specify quantity, weight, volume, and type of service for a line item including applicable "quantity/rate-as" data

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ L001 213 Lading Line Item Number

Description: Sequential line number for a lading item O N0 1/3 Matson

Required L002 220 Billed/Rated-as Quantity

Description: Basis for rating (miles, value, volume, etc.); Note: Weight may be defined by either data element 220 or 81

C R 1/11 Conditional

L003 221 Billed/Rated-as Qualifier Description: Code identifying the type of quantity or value on which the rate or item pricing is based All valid X12 codes are used.


L004 81 Weight Description: Numeric value of weight User: Should be at least 5,000 lbs. or up to 60,000 lbs.

C R 1/10 Matson Required

L005 187 Weight Qualifier Description: Code defining the type of weight Code Name _ N Actual Net Weight


L006 183 Volume Description: Value of volumetric measure

C R 1/8 Conditional

L007 184 Volume Unit Qualifier Description: Code identifying the volume unit All valid X12 codes are used.


L008 80 Lading Quantity Description: Number of units (pieces) of the lading commodity

C N0 1/7 Matson Required

L009 211 Packaging Form Code Description: Code for packaging form of the lading quantity Code Name _ PCS Pieces TLD Intermodal Trailer/Container Load (Rail)


L010 458 Dunnage Description Description: Material used to protect lading

O AN 2/25 Optional

L011 188 Weight Unit Code Description: Code specifying the weight unit Code Name _ L Pounds K Kilograms


L012 56 Type of Service Code Description: Code specifying extent of transportation

service requested All valid X12 codes are used.

O ID 2/2 Optional

L013 380 Quantity C R 1/15 Conditional

L0 Line Item - Quantity and Weight Pos: 570 Max: 1

Heading - Optional Loop: L0 Elements: 15

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Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ Description: Numeric value of quantity

L014 211 Packaging Form Code Description: Code for packaging form of the lading quantity All valid X12 codes are used.

O ID 3/3 Optional

L015 1073 Yes/No Condition or Response Code Description: Code indicating a Yes or No condition or response All valid X12 codes are used.


Syntax: 1. L002 P0203 -- If either L002 or L003 are present, then the others are required. 2. L004 P0405 -- If either L004 or L005 are present, then the others are required. 3. L006 P0607 -- If either L006 or L007 are present, then the others are required. 4. L008 P0809 -- If either L008 or L009 are present, then the others are required. 5. L011 C1104 -- If L011 is present then L004 is required 6. L013 P1315 -- If either L013 or L015 are present, then the others are required. Semantics: 1. L008 is the number of handling units of the line item tendered to the carrier. 2. L013 only used if the code in L009 is PLT, SKD, or SLP. 3. L015 designates whether the carrier will be required to verify the number of units contained on a pallet, slip-sheet, or skid. Code "Y" indicates that the carrier will be required to verify. Code "N" indicates that the carrier will not require to verification. Comments: 1. L013 used to convey the total number of boxes, cartons, or pieces contained on a pallet, skid, or slip-sheet for the line item.

3/15/02 36

To indicate that the next segment begins a loop

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson

Usage_ LS01 447 Loop Identifier Code

Description: The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE


Semantics: 1. One loop may be nested contained within another loop, provided the inner nested loop

terminates before the outer loop. When specified by the standard setting body as mandatory, this segment in combination with "LE,” must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12 version/release.

Comments: 1. See Figures Appendix for an explanation of the use of the LS and LE segments.

LS Loop Header Pos: 670 Max: 1


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To indicate that the loop immediately preceding this segment is complete

Element Summary: Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ LE01 447 Loop Identifier Code

Description: The loop ID number given on the transaction set diagram is the value for this data element in segments LS and LE User: Must be the same number as indicated in the LS segment


Semantics: 1. One loop may be nested contained within another loop, provided the inner nested loop

terminates before the other loop. When specified by the standards setting body as mandatory, this segment in combination with "LS", must be used. It is not to be used if not specifically set forth for use. The loop identifier in the loop header and trailer must be identical. The value for the identifier is the loop ID of the required loop beginning segment. The loop ID number is given on the transaction set diagram in the appropriate ASC X12 version/release.

Comments: 1. See Figures Appendix for an explanation of the use of the LE and LS segments.

LE Loop Trailer Pos: 760 Max: 1


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To indicate the end of the transaction set and provide the count of the transmitted segments (including the beginning (ST) and ending (SE) segments)

Element Summary:

Ref _ Id_ Element Name _ Req Type Min/Max Matson Usage_ SE01 96 Number of Included Segments

Description: Total number of segments included in a transaction set including ST and SE segments User: Rail Industry only recognizes up to 6 characters

M N0 1/10 Matson Required

SE02 329 Transaction Set Control Number Description: Identifying control number that must be unique within the transaction set functional group assigned by the originator for a transaction set User: Must be the same number indicated in the ST02.


Comments: 1. SE is the last segment of each transaction set.

SE Transaction Set Trailer Pos: 840 Max: 1


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Appendix of Included Elements in Included Segments

ID Elements Segments used in 11 Billing Code BNX 13 Booking Number CM 19 City Name D9, F9, N4, R2 22 Commodity Code L5 23 Commodity Code Qualifier L5 24 Equipment Type N7 40 Equipment Description Code N7 55 Flight/Voyage Number CM 56 Type of Service Code L0, N7 65 Height N7 79 Lading Description L5 80 Lading Quantity L0 81 Weight L0, N7 87 Marks and Numbers L5 88 Marks and Numbers Qualifier L5 91 Transportation Method/Type Code BX, M12, R2, ZC1 93 Name N1, N2, PER 96 Number of Included Segments SE 98 Entity Identifier Code N1 102 Ownership Code N7 103 Packaging Code L5 112 Pier Name CM 113 Pier Number CM 114 Port Name CM 115 Port or Terminal Function Code CM 116 Postal Code N4 127 Reference Identification M12, N9, PI, REF 128 Reference Identification Qualifier M12, N9, PI, REF 129 Referenced Pattern Identifier BNX 132 Release Code M3 133 Routing Sequence Code R2 140 Standard Carrier Alpha Code BX, CM, M12, N7, PS, R2, ZC1 143 Transaction Set Identifier Code ST 145 Shipment Identification Number BX, ZC1 146 Shipment Method of Payment BX 147 Shipment Qualifier BX 152 Special Handling Code H3 154 Standard Point Location Code R2 156 State or Province Code D9, F9, N4 160 Status Report Request Code BX 166 Address Information N3 167 Tare Weight N7 168 Tariff Agency Code PI 169 Tariff Item Number PI 177 Intermodal Service Code R2 182 Vessel Name CM, M12 183 Volume L0, N7 184 Volume Unit Qualifier L0, N7

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187 Weight Qualifier L0, N7 188 Weight Unit Code BX, L0, N7 189 Width N7 195 Capacity Load Code BX 199 Confidential Billing Request Code BX 202 Correction Indicator ZC1 205 Dunnage N7 206 Equipment Initial N7, ZC1 207 Equipment Number N7, ZC1 211 Packaging Form Code L0 213 Lading Line Item Number L0, L5 219 Position N7 220 Billed/Rated-as Quantity L0 221 Billed/Rated-as Qualifier L0 223 Repetitive Pattern Number BNX 225 Seal Number M7 226 Section Seven Code BX 232 Weight Allowance N7 241 Protective Service Code PS 243 Transaction Reference Date ZC1 244 Transaction Reference Number ZC1 301 Car Type Code N7 310 Location Identifier M12 319 Temperature Control N7 329 Transaction Set Control Number SE, ST 337 Time DTM, M3, N9 346 Application Type BX 352 Description REF 353 Transaction Set Purpose Code BX 355 Unit or Basis for Measurement Code PS 364 Communication Number PER 365 Communication Number Qualifier PER 366 Contact Function Code PER 369 Free-form Description N9 373 Date CM, DTM, M3, N9 374 Date/Time Qualifier DTM 380 Quantity L0 408 Temperature PS 436 Primary Publication Authority Code PI 447 Loop Identifier Code LE, LS 458 Dunnage Description L0 460 Shipment Weight Code BNX 501 Customs Documentation Handling

Code BX

554 Assigned Number LX 567 Equipment Length N7 571 Tare Qualifier Code N7 573 Freight Station Accounting Code D9, F9 581 Customs Entry Type Code M12 595 Compartment ID Code L5 601 Customs Entry Number M12 602 Customs Shipment Value M12 603 In-bond Control Number M12 623 Time Code DTM, M3, N9 660 Contract Suffix PI 714 Goods and Services Tax Reason Code BX 746 Protective Service Rule Code PS 761 Equipment Number Check Digit N7

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930 Regulatory Agency Code PI 965 Issuing Carrier Identifier PI 1073 Yes/No Condition or Response Code L0 1250 Date Time Period Format Qualifier DTM 1251 Date Time Period DTM

rail carrier shipment information 404 version 4010

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