questys text & image management system records management for the information age
TRANSCRIPT
![Page 1: Questys Text & Image Management System Records Management for the Information Age](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649e8b5503460f94b9083e/html5/thumbnails/1.jpg)
QuestysText & Image Management System
Records Management for the Information Age
![Page 2: Questys Text & Image Management System Records Management for the Information Age](https://reader036.vdocuments.us/reader036/viewer/2022062422/56649e8b5503460f94b9083e/html5/thumbnails/2.jpg)
Scan Documents or import electronic files
Store Images and Files to Permanent Media
Index Document Images manually
Account Number, etc.
Corresp. To/From
Document Name
Index Document Images automatically
Using OCR (Optical Character Recognition)….the system performs ‘automatic typing’ to ‘read’ the entire
contents of your images into a searchable file !
O
C
R
First,Questys will allow you
to:and...
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Search for Documents
Use keyword search
Retrievedocuments in a
split second!
ACME Corp.
Bramwyl & Sons
ASPCA Los Ange
Express Flights Co
Send Image
Send list of search results
Request specific
document from list
Print document
Let’s see how.
Account Number, etc.
Corresp. To/From
Document Name Search for any word on any page!! This is made possible by the OCR done during the capture cycle.
Or...Use free text search
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Questys lets you organize your documents
the way you want to!
For example, you can divide your organization into departments using Questys' Group Tabs.
Next, you can break down an individual department into Main Folders that represent broad categories of documents.
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The active Main Folder...
... expands into the
Directory Tree
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Each department can organize its documents to suit its unique requirements!
The number of nestled folders in the directory is unlimited
Scanned images (bi-tonal, grayscale and color),
PC-based electronic files,
Mainframe/mini computer spool files (COLD),
Sound files, electronic movie clips, and
Any other type of electronic object.
Folders at any level can contain sub-folders and documents Documents contained in folders can contain:
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A
B C
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A
Questys allows users to easily customize Document Profile Templates (data fields used to describe and index the document).
In this example, the Correspondence template has been attached. Fields in this template include Document Name, From, and To.
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The window into the Electronic Vault displays pages of a
compound document stored in the user-selected folder.
B
The system supports a wide variety of industry standard image file formats, popular desktop applications and virtually all types of electronic files.
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The system supports a full spectrum of imaging functions including:
Scanning,
OCR,
File import,
Editing,
Indexing/Storing,
Search/Retrieval, and
Many, many more
C
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Is Questys difficult to use?
Just select a desired option, for example INDEXING,
and click on the Start Index button.
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The system features powerful batch scanning and indexing capabilities.
1
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The system includes an industry-leading image recognition engine that supports OCR, ICR, OMR and BCR. The system features:
On-line and batch processing,
Permanent and temporary image enhancement, Alternate page OCR and
Zone OCR
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You can highlight an area…
Add sticky notes…
And apply redactions
This system features over forty image and text annotation tools. You will be able to draw lines and shapes, apply stamps, user the ruler, and much, much more…
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All these markup options are saved as an overlay to your images, so as to preserve the integrity of your original documents.
All markups are controlled by Questys Security Manager.
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Text WindowImage Window
Questys allows you to view IMAGES alongside the TEXT for easy reference, editing and annotation!
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After your have finished processing your documents, you can store them to any industry-standard device in a snap!
Just select Indexing option,
and click on the Start Index button.
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Cost ProposalYou can search by browsing the Directory Tree.
Questys allows you to search for your documents in a number of ways.
ACME Corporation
You can also search the Document
Bibliography Fields
For a really targeted search, you can search by any word on
any page!
Questys
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Questys is web enabled. You can retrieve your documents from your office or from anywhere in the world…
Image Window Text Window
Browse Jump Jump Browse
Thumbnails
Tools
The browser is
platform-independent
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All of these searches can be used alone, or
combined!
…and Questys still has the fastest
search engine in the industry!
Let’s recap the benefits that
Questys can bring to your organization...
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Location
Office Space Time
Multiusers
Search by specific name, date, etc.
vs
Any Name, Any Number, Any Date
Any Word, Any Page!
Use your documents:
Within the same Building
vs
Anywhere in the World
One user
vs
Unlimited
Accessible, vulnerable documents
vs
Secure access that safeguards information and full disaster
preparedness
Flexibility
Save your valuable office space!
1 RAID
vs
100 Filing Cabinets
Find your documents in Seconds
vs
Minutes? Hours? Days? Never?
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QuestysThe Records Management Solution
for the Information Age