Quarterly Progress Report Guidelines

for Grant Recipients Conducting Research

for the

Center for Multimodal Solutions

for Congestion Mitigation

Guidelines as of Spring 2008

QUARTERLY PROGRESS REPORT

Principal Investigators (PIs) of each CMS grant-funded project are required to prepare and submit reports detailing the progress made to-date on their projects. These reports are to be prepared and submitted to the CMS at iaviles@ce.ufl.edu by March 15, June 15, September 15, and December 15. These reports will assist the CMS with the reporting requirements of the Research and Innovative Technology Administration (RITA). The reports should also include electronic copies (in pdf format) of papers submitted to journals or conferences that relate to the CMS funded project, when appropriate. Delays or failure to submit a quarterly report will negatively affect the consideration of any future proposal submitted by the PI to the CMS.

GUIDELINES

The CMS has chosen to use NCHRP quarterly progress report guidelines, which are also very similar to those used by FDOT. The CMS quarterly progress report should be submitted electronically as a PDF file to Ines Aviles Spadoni at iaviles@ce.ufl.edu. It should summarize the project progress in terms of schedule and budget (for an example, see Progress Schedule on http://cms.ce.ufl.edu/research/for_pis_only.php) and a written narrative. The narrative should include a summary of the problem, project objectives, information on project deliverables, accomplishments during the subject quarter, activities planned for the next quarter, and a summary of modifications requested, if applicable. Appendices may also be included, if desired.

Organization of Quarterly Progress Report

To facilitate the review of project reports, the information should be presented in the following order.

1. Cover sheet for quarterly progress report (see layout on page 2)2. Progress Schedule (see link to Excel spreadsheet on page 3)3. Introduction

a. Summary of Problemb. Research Objectives and Scopec. Project Deliverables (see table on page 3)

4. Accomplishments During Current Quarter5. Activities Planned for Next Quarter6. Summary of Modifications Requested (if applicable)

Sample Cover Sheet for Quarterly Progress Report

A sample cover sheet layout for the quarterly progress report follows with blank lines denoting information to be filled in by the PI. Please, note the CMS logo/banner in the header of these guidelines may be reproduced as the header for quarterly progress reports.

CMS Quarterly Progress Report Guidelines 1

Quarterly Progress Report

to the

CENTER FOR MULTIMODAL SOLUTIONS FOR CONGESTION MITIGATION(CMS)

CMS Project Number: ____________

CMS Project Title: ____________________________________

for period ____________ to ____________

from ____________ (PI name, department, address, contact information, e-mail)

Date prepared ____________

CMS Quarterly Progress Report Guidelines 2

FOR CMS USE ONLY

The information contained in this report is privileged and provided for review by the CMS Internal Steering Committee (ISC) only. Information used for purposes other than the original intent must be approved by the CMS-ISC.

Link for “Project Schedule” for Quarterly Progress Report

The first item required following the cover sheet is the Project Schedule. Please, use the Excel spreadsheet provided on following link: http://cms.ce.ufl.edu/research/for_pis_only.php.

Sample Table for Project Deliverables for Quarterly Progress Report

For providing the project deliverables required in the “Introduction” topic, the PI is requested to use the sample provided in Table 1.

Table 1. List of Deliverables

Task # Description Original Due Date Date Delivered

1

2

3

4

5

BASIC FORMATTING REQUIREMENTS FOR QUARTERLY PROGRESS REPORT (In Microsoft Word)

1. Page setup for standard 8.5 11 paper: Margins = 1 for top, bottom, right, and left Header and Footer = 0.5 and check the box for “different front page.”

2. Font style: Times New Roman (12 pt size)

3. Line spacing: Single space

4. Text settings: Left alignment and widow/orphan control on

5. Page numbering: On second page (following cover sheet), insert a page number centered at bottom of page. Using “Format page number” on the header/footer toolbar, format the page number to start at zero.

CMS Quarterly Progress Report Guidelines 3

6. Structure document as continuous (do not start each new section on a new page).

7. Text formatting for main body of paper: Headings: TITLE OF PROJECT (all caps, boldface, 14-pt font size, centered)

FIRST LEVEL (all caps, boldface, 12-pt font size, flush left)Second Level (initial caps, boldface, 12-pt font size, flush left)Third Level (initial caps, italic, 12-pt font size, flush left)

First-level headings have two blank lines above and one below.Second- and third-level headings have one blank line above and one below.

Paragraphs: Place a blank line above each paragraph, indent paragraph text by 0.5. Bulleted and numbered lists: Set continuous text to align under the first line of the list

(as in this bulleted item). Equations: Equations are centered with a blank line before and after. An equation

number inside parentheses is placed flush to the right margin. MathType 5 software (or lower) may be used to create the equation.

Equation sample:

8. Tables: Each table should be referred to in the text. Table titles are inserted above the table and have a blank line above and below. Number each table consecutively in the order first cited in the text using Arabic

numerals. Table titles should have the numeral followed by a period and two spaces, and a title using initial caps for major words, Times New Roman 12-pt font in boldface, aligned flush left, without a period at the end.

Within tables, Times New Roman 12-pt font is the preferred font to use, but if needed, 11 pt or 10 pt may be used, and line spacing should be single spaced.

Each column in a table should be identified with a heading aligned either flush left or centered. If noted in a column heading, a unit of measure is placed within parentheses.

If a footnote is necessary, use lowercase italic superscript letters to make notation.

CMS Quarterly Progress Report Guidelines 4

The linear regression was performed using a logarithmic relation. The equation of the regression curve was as follows:

%Gmm = m ln(Ngyr) + c (3)where m is the slope of the curve at a given gyration and c is a regression constant.

Table sample:

9. Figures: Each figure should be referred to in the text. Figure captions are inserted below the figure and have a blank line above and below. Number each figure consecutively in the order first cited in the text using Arabic

numerals. Figure captions should have the numeral followed by a period and two spaces, and a caption using sentence case, Times New Roman 12-pt font in boldface, aligned flush left, with a period at the end.

Figures should be clear and legible. A sans serif font, such as Arial, is quite readable. It is preferable for the font in figures to be consistent type and size, and for line weights (other than those indicating different data series in a graph) to be uniform.

A figure may be a photograph (should be high-resolution scans, that is at least 300 dpi at a size of 4 5), artwork, or spreadsheet charts. Avoid use of dots or any filler that will reproduce poorly.

Do not place a box or ruled frame around a finished figure.

CMS Quarterly Progress Report Guidelines 5

The rating system scores a roadway from the criteria listed in Table 2. The test is con-ducted in accordance with the ASTM E-950 test method.

Table 2. International Roughness Index

FHWA Highway Statistics Categories

(inches per mile)a

Interstate Routes

National Highway System (NHS)

Non Interstate Routes

Non-NHS Traffic Routes & Other Routes with

ADT 2000

All Other Routes

<60 Excellent Excellent ExcellentExcellent

60-94 Good GoodGood

95-119Fair Fair120-144

FairFair

145-170171-194

Poor Poor195-220Poor

>220 PooraSample footnote placement.

Figure sample:

10. References: References cited in the text are denoted with an italicized Arabic numeral in

parentheses, as in the following two examples:– Location of the no-flow boundary may be determined based on predevelop-

ment (3).– Both Ryder and Smith indicate the location of the no-flow boundary may be

determined based on predevelopment (3, 5). References are numbered in the order they appear in the text. If the same reference is

cited more than once in the text, repeat the number first assigned to the reference. References to web sites should include the date the site was accessed (see sample

below).

CMS Quarterly Progress Report Guidelines 6

The nine solutions calculated for the two-dimensional cross-section with an upstream specified-flux boundary condition and a zero pumping rate for the pumped well were plotted and compared (see Figure 1).

Figure 1. TDS concentrations calculated using SEAWAT for solution one for two-dimensional cross-section with upstream specified-flux boundarycondition.

Also, the hydraulic heads from the MODFLOW solutions in the freshwater zone at the upstream specified-flux boundary were tabulated and compared to the head at the same . . .

List of References samples:

QUESTIONS?

For general questions, contact: For editorial and format questions, contact:Ines Aviles-Spadoni, M.S.CMS Coordinator/Manager352-392-9537, Ext. 1409iaviles@ce.ufl.edu

Candace J. LeggettWord Processing Operator208 Reed Lab352-392-0926candace@ce.ufl.edu

Lily Elefteriadou, Ph.D.Center Director352-392-9537, Ext. 1452elefter@ce.ufl.edu

CMS Quarterly Progress Report Guidelines 7

LIST OF REFERENCES

1. Vanek, F. M., and E. K. Morlok. Energy Use Disaggregated by Commod-ity: Comparisons and Discussion. In Transportation Research Record 1641, TRB, National Research Council, Washington, D.C., 1998, p. 3-8.

2. Shinar, D. Psychology on the Road: The Human Factor in Traffic Safety. John Wiley and Sons, Inc., New York, 1978.

3. Jolliffe, J. K., and T. P. Hutchinson. A Behavioral Explanation of the Association Between Bus and Passenger Arrivals at a Bus Stop (in Japanese). Transportation Science, Vol. 9, No. 3, May 1975, pp. 248-282.

4. Dempsey, B. J. Climatic Effects of Airport Pavement Systems: State of the Art. Report DOT-RD-75-196. FHWA, U.S. Department of Transportation, 1976.

5. Martinelli, D. R. A Systematic Review of Busways. Journal of Transpor-tation Engineering (CD-ROM), Vol. 122, No. 3, May-June 1996.

6. Stevens, R. C. Testimony Before United States Senate Special Committee on the Year 2000 Technology Problem. Sept. 10, 1998. http://www.senate.gov/~y2k/statemetns/091098stevens.html. Accessed Oct. 5, 1998.

TRB Publication

Book

Periodical

Government Report

CD-ROM

Web site