QCC: Tec(h)no-Wednesdays

Issues in Managing Text in LOTEs,& an Introduction to PowerPoint

Eva M. Fernández

October 9, 2002Queens LOTE ConsortiumQueens CollegeLOTE@qc.edu

Technology for LOTEs

to deliver content to students, synchronously or asynchronously

in lectures (PPT projections / slide-shows)

via the internet using a web authoring tool like Blackboard by creating web pages of your own, served by

the college's server

Technology for LOTEs

to do research (and training students to do research) using the library's resources

access to printed material online reserve

to communicate and manage a classroom e-mail course management tools, like Blackboard

How to see things in the right language

install language support in your browser in Internet Explorer:

Start > Settings > Control Panel > Internet Options > General > Languages > Add

you may need to run Windows Update

Writing things with the right diacritics: Character Sets

English-bias? basic ASCII character set

“American Standard Code for Information Interchange”

128 characters: see it here ISO Latin 1 character set

developed by “International Organization for Standardization” a superset of the ASCII character set similar to character set used in Windows used for non-ASCII characters in HTML code

256 characters: see it here

The difficult input method:ALT codes

use the number pad (“num lock” on) ALT + 160 = á (same as ANSI ALT + 0225) ALT + 130 = é ALT + 161 = í ALT + 162 = ó ALT + 163 = ú ALT + 168 = ¿

Another difficult input method:Insert Symbol

in most Office suite programs Word, PowerPoint, FrontPage Insert > Symbol > select symbol

similar to CD-ROM & Internet software that requires copying and pasting characters?

The best input method:Language-Specific Keyboards

in Windows 95, 98, 2000: Start > Settings > Control Panel >

Keyboard > Language > Add You might need the Windows CD ROM

In Windows XP: Start > Control Panel > Date, Time,

Language & Regional Options > Add Other Languages

PPT: Main Features

Create SLIDES to project on a screen, from PC to print-out as transparencies & use with

overhead projector Integrate text and other multimedia

content Deliver presentations

in formal or informal settings in classrooms or conferences

The PPT Menu

Entering and formatting text Working with the user interface Printing slides Saving your work Running a slide show

some reasonable time for each topic,with time to experiment

Assumptions & Disclaimers

You’re familiar with: using a mouse using a keyboard using Windows 95 (or higher)

Mac v. PC versions of PPT PPT 97 v. 2000 v. 2002,

Why Bother Learning PPT?

Isn’t it just a glorified word processor? yes… but,

PPT (and other similar software titles)ISN’T (aren’t) JUST FOR MANAGING TEXT

to use Microsoft’s jargon:

“you can easily organize, powerfully illustrate, and professionally deliver your ideas”; PPT gives you “the tools you need to communicate with impact”

found somewhere on the Microsoft.com website

Word Processors ~Word, WordPerfect, Wordstar, …

entering large amounts of text printing text, or displaying it on a small

computer screen so…

small fonts, aligned left, portrait orientation can manage incorporation of multimedia objects,

but can’t display them well keyboard commands great for entering and

formatting text, but not necessarily ideal for presentations

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for making slides default font sizes are big

default alignment and spacing of text varies, depending on slide layout

default image is oriented as landscape ideal for overhead projectors

with data projectors, takes advantage of screen size

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

Designed for running slide shows features to maximally use screen when

running a presentation

keyboard commands to simplify presentation tasks browsing from slide to slide

changing color of screen

using a pen or a pointer

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

AND you can associate a slide with notes, an outline, etc. simplifies making handouts and

summaries helps organize ideas improves efficacy of presentation

Presentation Software ~PowerPoint, Freelance, Corel Presentations…

FINALLY, you can save presentations as HTML files, to upload to the web for asynchronous delivery of lectures /

talks features to set up “Online Broadcasts”

Finding the program

In my machine: somewhere in the Start button menu C:\Program Files\Microsoft Office\Office\

POWERPNT.EXE

Find it in your lab machines now

Working with the user interface

Menus file, edit, view, insert, format tools slide show

Toolbars standard, formatting outlining animation

.. .. .. ....

Windows / Views

The buttons at the bottom left:

Outline

Full Slide

Slide Sorter

Slide Show

Normal View

Multi-Panel Interface

the slide itself (workspace): CENTER slide thumbnails or outline: LEFT slide design or slide layout: RIGHT notes: BOTTOM toolbars: TOP (& BOTTOM)

scrollbar: RIGHT status bar: BOTTOM

Entering and formatting text

Your first slide

Entering Text

Adding slides: default layout Title slide Bulleted list 2 column text Table etc.

Advantage of using default layouts: generates outline automatically

Formatting Text

“Format” menu “Formatting” toolbar

change font size change line spacing, paragraph alignment changing / adding / deleting bullets

also, “Slide Layout” and “Apply Design”

Remember to right click for formatting(and other such) options

Changing the Default Font

For a given text box, or part of text box: select text, change font

For all the text entered so far: “Format” > “Replace Fonts...” > “Replace”

For any text to be entered: “Format” > click on “Default for new objects”

Printing Slides

As overheads on plain paper on transparencies

As handouts the black-and-white print-out the outline print-out

Saving your work

“Save” & “Save As…” presentation (*.ppt) show (*.pps) outline (*.rtf) set of slides (*.gif, *.jpg, *.tif, etc.)

“Save As HTML…” (possibly next session)

Embedding true-type fonts “Pack and Go…”

Running a slide show

the “full screen” view keyboard v. mouse black-outs, white-outs navigating through slides the mouse as pointer or pen

Keyboard shortcuts

Advance to next slide: space, N, right or down arrow, enter, page down

Return to previous slide: backspace, P, left or up arrow, page up

Go to slide number “#”: “#” + enter

End show: esc, ctrl+break

More keyboard shortcuts

black-out: B white-out: W

show / hide arrow pointer: A

pointer-to-pen: ctrl+P pen-to-pointer: ctrl+A

hide pointer & button: ctrl+H erase drawing: E

Homework:

Make your own PPT presentation… focus on making the text appear the way you

want it to save it in various formats and see what happens print out some slides, a handout, an outline try running a slide show

As a reference, download a copy of this presentation: http://www.qc.edu/~efernand/PPT/

There’s more to PPT than just text

PPT as a viable and more directly controllable alternative to slide projectors, tape recorders, and VCRs

You can manipulate and display: images, tables, graphs, sounds, moving

pictures, and the like

Other Tec(h)no-Wednesdays…

November 13: Managing Multimedia:

Sound & Vision

December 4: Web Authoring Tools for LOTEs

Blackboard & FrontPage Discussion & demonstration

Questions? Comments?

Please send e-mail toLOTE@qc.edu

Thanks!