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PURVIS MARQUEES

HEALTH & SAFETY

RISK ASSESSMENTS

November 2013

NOTES ON RISK CLASSIFICATION

This risk assessment has been prepared in line with the requirements of the Management of Health and Safety at Work Regulations 1999, and the associated HSE Approved Code of Practice, L21, following a visit to the premises and discussions with the client, It is set out in sections that are easy to read and follow. The control measures and precautions listed are generic for the various tasks undertaken and machines and equipment used. However, some specific precautions for particular operations and equipment are also listed where appropriate. Each risk has been classified as being either:- Low Moderate High Very High Risk is a measure comprised of the probability of an accident occurring, and the consequences if it occurs. For example, cutting one’s finger whilst using a hand tool is more likely to occur than, say a major laceration from a meat slicer. However the consequences in each case are obviously quite different and, as a result, the meat slicer is given a higher risk classification. Training in this context means either formal training by accredited providers, or informal courses provided by an equipment supplier, or where appropriate, an experienced operator already conversant with the equipment. Special care must be taken when using new equipment for the first time.

PURVIS MARQUEES RISK ASSESSMENT AS REQUIRED BY THE MANAGEMENT OF HEALTH & SAFETY AT WORK REGULATIONS 1999

Task / Equipment

Hazard

Persons at

Risk

Rating

Control Measures

WORK AT HEIGHT

Falling

Staff

High

When planning work consider whether work can be done from ground If not then consider access stairs with scaffold tower scaffold MEWP or cherry picker and finally ladder Ladder in any case should only be used for short term work of light nature or as access to a workplace

Ladders

Breaking Falling off

Staff Staff

High High

Ensure ladder integrity by quarterly inspection and certification Damaged ladders destroyed Ladder securely footed or tied at top when in use Ladder tied off at top to prevent movement Ladder must be long enough to do the job and extend at least 1m above landing place Consider other means of access Free standing tower scaffold not used as base for ladder

Step Ladders

Overturning

Staff

High

Avoid over reaching especially to side Only work from top step if designed for job Do not use stools, tables etc as a substitute.

Tower Scaffold

Collapse

Staff

High Only trained persons to erect scaffolding. Ensure scaffold properly braced, stabilisers put out, guard rails and kicking boards attached Maximum height to least base ratio as specified by manufacturer must not be exceeded Never move tower scaffold without checking for route overhead obstructions or holes or dips in ground No men or materials on tower scaffold when moving

Task / Equipment Hazard Persons at

Risk Rating Control Measures

WORK AT HEIGHT

Cherry Picker

Toppling

Falling

Falling Objects

Staff

Staff

Staff Public

High

High

Moderate

Only trained and authorised staff to use cherry picker Ensure that the cherry picker is level before raising the platform Ensure that the stabilising legs are put out Ensure that the wheels and feet are resting on solid ground or have suitable stands to spread the load on softer ground If work within cherry picker involves leaning out then a harness must be worn Harness must be anchored to recognised point No one works under platform when someone is working Cordon off area if work is to be done where person could be underneath

Man Basket (Access Cage)

Falling from

Cage

Crushed

Electrocution

Struck by Falling Objects

Rams collapsing

Staff

Staff

Staff

Staff

Staff

High

High

High

Moderate

Moderate

If work within cage involves leaning out then a harness must be worn Harness must be anchored to recognised point No standing on guard rails or any part of cage other than floor Only trained operators may use the forklift truck. Assess ground where truck will stand and where necessary place additional plates to spread the load Tilt mechanism must be disabled Survey the area before using cage for overhanging branches, power lines, etc No work within 9m of overhead power lines on wooden poles and 15m of overhead power lines on metal pylons No one works under platform when someone is working in cage Formal inspection of all lifting gear and access cage by engineers every 6 months No exceeding the Safe Working Load

Task / Equipment

Hazard

Rating

Control Measures

Persons at

Risk WORK AT HEIGHT

Scissor Lift

Collapsing

Toppling

Trapping

Falling

Electrocution

Staff

Contractors

Staff Contractors

Staff Contractors

Staff Contractors

Staff Contractors

Low

Moderate

Moderate

High

High

Fail safe devices fitted to machine Regular servicing of lift carried out by hire company using qualified service engineers 6 monthly inspection of lifting devices by qualified engineer Never exceed the safe working load (SWL) Machine only used by trained and authorised operators Lift must be in lowest position possible prior to moving Floor must be inspected for holes, debris etc prior to moving Ensure floor is level, avoid manhole covers etc, when placing machine prior to lift Ladders must not be used from the platform Distribute any load evenly along platform Inspect ceiling for beams etc before commencing lift Never work on machine when platform is elevated without adequate chocking and bracing Always ensure that platform guardrails are in place and that the access gate is shut prior to lift Never sit or stand on the guard rails at any time. Safety harness and lanyard must be worn when the work involves leaning out of the basket or manhandling awkward loads. Batteries are charged in a well ventilated area Never disconnect the batteries when the charger is operating. Do not smoke in the vicinity of the battery charger

LOADING VEHICLES

Struck

Staff

High

Reversing lorries must be guided by a Banksman Never walk behind moving , or reversing vehicles Reversing bleepers fitted to all vehicles High visibility waistcoats and hard hats must be worn by staff involved in loading 15mph speed limit in force. Lorry driver is responsible for ensuring that the load is evenly distributed and secured in the trailer, or load bed.

Task / Equipment

Hazard

Rating

Control Measures

Persons at

Risk ERECTION/DISMANTLE

SITES

Vehicle Unloading

Struck by vehicle

Falling objects

Pedestrians

Other vehicles

Staff

High

High

Drivers must check that delivery point is clear of obstacles, children etc, when reversing. If possible , have someone guide you when reversing, particularly in busy areas Check curtain sides for obvious bulges indicating that the load has moved in transit Always pull the curtain to open it to protect from falling objects, never push it open.

Fork Lift Truck

Failure of lifting chains or mast

Overturning

Struck by

Electrocution

Staff

Staff

Staff

Staff

Moderate

Moderate

High

High

Regular checking of all lifting gear under advise of Insurers No exceeding the Safe Working Load Trained and authorised operators only Loads carried as low as possible, until Handbrake applied before lifting operation commences Speed appropriate to ground conditions FLT operating area clear of pedestrians at all times, including lorry driver Notices in cabs warning of power lines

Manual Handling

Straining

Staff

High All staff trained in manual handling techniques Roll cages with defective wheels taken out of use until they can be repaired Avoid doing two person job single handed, ask for help Always plan operation before beginning lift

Wheeled Cage Handling

Struck /Tipping

Staff

High

Only move one cage at a time Cages must not be moved faster than walking speed Wherever possible cages should be pushed rather than pulled Cages must always be gripped firmly at the steering wheel side. Cages must never be pulled by the door gate as the catch could fail Do not load above the load line, or above the level where the operator can see Do not use excessive force, if the cage sticks, stop and manoeuvre it slowly Seek help on ramps or uneven surfaces Cages with defective wheels, or other defects, must be taken out of service until repaired



ERECTION/DISMANTLE SITES

Marquee Erection

Electrocution

Falling objects

Trips & Slips

Cuts

Severe weather

Staff Contractors

Guests

Staff Contractors

Guests

Staff Contractors

Guests

Staff

Staff Contractors

Guests

High

High

Medium

Medium

Medium

Power line and cable locations requested from power company for location Power lines identified during initial site survey, staff made aware prior to erection Underground cables detected using CAT location device, position marked with paint spray, and staff made aware. Power company requested to shroud overhead lines where necessary Use of cherry picker, forklift ,scaffolding, etc, forbidden under live lines Particular care when working with long ladders, metal framework etc, always carry horizontally until at worksite, do not use in vicinity of overhead lines Anchorages suitable for purpose Ropes, tensioners, etc, appropriate for design, and in good state of repair Fabric correctly tensioned , walls secured and pegged Uprights secured Eave connectors and frame structure securely locked Suspended weights evenly distributed Never stand beneath an arch as it being lifted into position, always leave enough clearance for it to miss you if it falls Exposed stakes and ropes marked and /or roped off. Flooring evenly laid and checked for obvious tripping hazards. Carpets securely fixed to the floor where fitted. Glass window units handled by two persons where necessary Leather gloves worn when handling broken glass, fragments swept up and placed in appropriate bin for disposal. Erection, and dismantling work must be stopped in high winds Erected marquees must be regularly monitored during high winds in line with the wind management plan and wind loading requirements for the structure If winds reach dangerous levels the General Manager will instruct the organiser to cancel the event.

Task / Equipment

Hazard

Rating

Control Measures

Persons at

Risk

ERECTION/DISMANTLE SITES

Manual Handling

Lifting injury

Staff

High

Manual handling risk assessments carried out where necessary, with results and control measures communicated to staff Use mechanical means wherever practicable Make use of ramps, tail lifts etc. when loading / unloading vehicles Train operators in safe lifting procedures Avoid doing two person job single handed

Fencing

Laceration

Staff

Moderate

Apply wire strainer gently and evenly Do not stand astride strainer and wire during tensioning Release tension in wire gently when taking down old fences Safety goggles to be worn when cutting wire from old fences

Post Driving (Mell)

Struck

Staff

Moderate

Never support the post directly by hand Ensure any other persons are aware that you intend to start driving Ensure that no one is within swing of the mell

Wacker

Struck

Hearing damage

Staff

Staff

Low

Moderate

Always start the machine on idle Never operate the Wacker on concrete or other hard ground surfaces. Ensure the contact plate is located securely on the stake before operating Ear defenders, and safety boots to be worn

Strimmer

Laceration

Flying debris

Staff

Staff Visitors

Moderate

Moderate

Trained operators only to operate strimmer. Long trousers, steel toe boots, face shield and hearing defenders to be worn Be aware of other personnel and the public when strimming Consider some form of physical barrier or tape if working in public areas Stop machine if approached



ERECTION/DISMANTLE

SITES

Power Tools

Vibration

Staff

Staff

Use low vibration equipment where possible Check and monitor times that the machines can be used for. Avoid working all day using one machine Take regular breaks from using the machine Hands kept warm No smoking on days when using tools with high vibration levels.

Re-fuelling

Fire

Staff

High

Fuel power tools in well ventilated areas only Always refuel when engine stopped No smoking at refuelling point Bare ground selected at least 3m from where machine will be started and used Wipe of any excess or spillages on the machine and check for leakage before starting the engine Ensure fuel is carried in a container designed for the purpose

Litter Collection

Injury

Staff

High

Thick gloves and grabber to be used when collecting litter Any biohazards found, use separate grabber and yellow bags for safe disposal Any syringe needles or other "sharps" collected by grabber and/ or thick gloves and disposed of correctly

WORKSHOP

Workshop Tools

Eye injury

Electrocution

Crushing

Entanglement

Staff

Staff

Staff

Staff

Very High

Moderate

Moderate

Moderate

Wear protective equipment Equipment checked by competent person Residual Circuit Breakers fitted to all appliances Routine service of workshop equipment Use axle stands when working under jacked equipment Trained and authorised persons only use workshop equipment Guards fitted to machinery as per regulations



WORKSHOP

Woodworking Equipment

Laceration

Slips & Trips

Staff

Staff

Very High

Low

Trained and authorised persons only Machines guarded as per Provision and Use of Work Equipment Regulations ( PUWER) Use push sticks where appropriate. Machine turned off at wall before any maintenance or servicing starts Wood is constantly cleared from operators area

Stihl Saw

Laceration

Dust Inhalation

Staff

Staff

High

-

Only trained operators use equipment Eye and ear protection supplied and used Remember debris will go behind you See COSHH assessment Water used as dust suppressant Goggles, hearing defenders, and respiratory protection (EN 149,PPF2) worn

Power Washer

Electrocution

Staff

High Ensure circuit breaker fitted and works Equipment checked by competent persons Electrical installation in building is protected or isolated

Spot Welding

Electrocution

Staff

High Welding equipment maintained, insulation and current return leads undamaged and conductor thick enough to carry current safely All connectors clean, undamaged and correctly rated for the current required Insulation on cables, plugs, clamps and electrode holder in good condition. Suitable personal protective equipment provided and worn at all times.

Battery Charger

Explosion

Staff

Low

The battery charger must be positioned away from any grinders or other ignition sources

Floors

Slips & Trips

Staff

Moderate

Floors and passages kept tidy and swept All spills to be attended to immediately Scaffold boards stacked to avoid tripping hazards



ELECTRICAL SAFETY

Electrical Installations

Electrocution

Staff

Moderate

5 yearly checks by electrician Installations to comply with IEE regulations Residual circuit breakers (RCBs) fitted to all circuits

Portable Electrical

Appliances

Electrocution

Staff

Moderate

Annual inspection of portable appliances by electrician Checked by staff before use, obvious faults reported Plug-in residual current device (RCD) used if supply not fitted with a circuit breaker Hand held power tools battery powered or 110 volts, where possible

Overhead Power Lines

Electrocution

Staff

Contractors

Very High

Staff and contractors informed of location of overhead lines No erection / dismantling work to be carried out in vicinity of overhead lines High sided vehicles not permitted under overhead power lines Particular care when using long poles, ladders, etc. Staff aware of emergency procedures if their vehicle makes contact with a power line

OFFICE

Office Equipment

Electrocution

Staff

High

Regular checks of appliances by qualified electrician

Computers

Eye Strain

Limb Pains

Staff

Staff

Moderate

Moderate

Regular breaks from using computers and display screens Regular eye test at optician Good lighting conditions Regular breaks from using any keyboard Good chairs provided Seat height adjustable in relation to desk height

Filing/Storing

Tripping

Overturning

Staff

Moderate

Load cabinet from bottom up Only open one drawer at a time, close drawers between visits to cabinet Two persons present when storing on high shelves



OTHER

Chemical Handling & Application

Poisoning

Staff

Moderate

Only trained and authorised person to do job Full protective equipment, recommended by label, available and worn See COSHH assessments

Lone working

Injury / Attack

Staff

Moderate

No high risk tasks to be carried out by lone workers, e.g. work at height Always carry mobile phone Office staff keep doors locked when working on their own. System in place to inform manager, or colleague, when leaving site

Security

Accident

Staff

High Lock windows and secure all doors where a lock and key is provided Remove key, and lock vehicle cabs to avoid unauthorised use.

Company Vehicles

Road Accident

Staff

Public

Moderate

Licensed and authorised drivers only permitted to drive HGVs and crew bus. Trailer license required if driving test passed after 1997 Observance of Highway Code at all times Ensure all vehicles are legal before taking them on the road No answering the telephone in the car by the driver unless he is stationary Stationary does not mean sat at traffic lights but parked up If phone rings, let answering service take it, pull over and respond accordingly

Trailers

Crushing

Staff

High

Never work underneath unsupported trailer body Ensure road brakes are fully functional Loads always properly secured Use manufacturer’s foot rest only for parking trailers

Children

Injury

Crushing

Children

Children

High

High

Children forbidden from erection sites, and workshops Chemicals, tools ladders etc locked away or removed Heavy objects laid on their backs, gas cylinders chained in an upright position.

Task / Equipment

Hazard Persons at

Risk

Rating

Control Measures

PERSONNEL

Working in Sun

Skin Cancer

Dehydration

Staff

Staff

Moderate

High

Wear Hat, shirt and Factor 15 sunscreen when working outside in sun Drink plenty of fluids - not alcohol

Clothing

Snagging

Staff

High

Outside work clothes must be reasonably tight to the body Scarves and ties must not be allowed to "hang" outside clothing Appropriate footwear with good grip to be worn on work sites

Smoking

Fire/Poisoning

Staff

High

Smoking is not permitted in any enclosed building, marquee, or company vehicle, or when handling chemicals.

Personal Hygiene

Infection

Staff

High

Wash hands before eating, drinking or smoking Cover all cuts and abrasions with water proof dressings First Aid kits maintained

Pregnant Workers

Miscarriage

Female Staff

Moderate

Managers to review risk assessments and working conditions for pregnant women and new mothers who breast feed Where specific hazards exist then manager must adjust duties of affected women Hazards include sitting for long periods especially at computer workstations, carrying heavy loads, long working hours, etc If medical history of high blood pressure, or other health issues during pregnancy, further adjustments may have to be made

Young Persons

Injury

Staff

High A "Child" is defined as being someone under minimum school leaving age (16) A "Young Person" is defined as being under 18 Each young person will have to be assessed to determine their suitability for the task in terms of physical strength and "maturity” No young person to use any dangerous machines,



PERSONNEL

Alcohol & Drugs

Unsafe Work

Staff

Very High

No alcohol or illegal drugs to be consumed at work No one under the influence will be allowed to stay at work No heavy drinking night before work

Stress

Absence

Staff

Low

Level of stress to be investigated through trawl of sickness records Where stress is identified as being a problem, additional help must be organised Staff can speak confidentially to managers or supervisors (on a no-blame basis) if they feel unwell or are not at ease because of work To counter stress, staff should do the following Acknowledge that your stress may be a problem that requires help Allow time for relaxation Increase physical exercise levels Talk things over with your supervisor, or manager - don't suffer in silence

ERECTION/DISMANTLING PROCEDURE FOR ALUMINIUM FRAME TENTAGE

FRAME

1. Offload equipment and roughly lay out base-plates.

2. Set baseplates (1 or 2 Pins) using the 3:4:5 method of squaring off to ensure the frame is square.

3. Lay out materials for each arch at the approximate place as instructed by the foreman.

4. Attach leg to baseplate and join the arch working from one side to the other.

5. Attach roof and e.g. wires to the appropriate points (highest) on the arch and leg.

6. Check that all bolts, pins etc. holding he separate pieces of the arch are safe and in place.

7. If bracer bars are necessary (20m and upwards) check that they have been fitted at the eave and apex as necessary.

8. If it is the first arch attach the holding rope(s) to the frame at the appropriate point(s).

9. If the frame is being pushed up manually position yourselves at intervals along the arch and with at least one person at each leg.

10. Following the foreman’s instructions lift the arch to chest height and then push the frame to its vertical position, moving down the arch and

towards the leg as the arch rises.

11. Once the frame is vertical slot in the eave purlins and then the rest of the purlins.

11. a. (Steel purlins) If steel purlins are being used then a scissor lift with two men is required to drop this in.

12. If it is the first arch attach the holding rope(s) to the fixings.

13. Secure the trailing ends of the roof and leg wires and tighten/loosen the wires until the first two arches are vertical.

14. Carry on raising arches as above.

15. Once all the arches have been raised and the roof and leg wires are fixed and tensioned the cloth can be fitted.

PROCEDURE FOR LOAD CELL TEST

1. Fasten baseplate to ground using appropriate ground anchors.

2 Attach webbing belt to baseplate using high tensile bolt.

3 Attach other end of webbing belt using a 10 ton rated shackle to load cell machine.

4 Attach lose end of webbing belt to forklift.

5 Instruct forklift driver to ease up the strain on webbing belt and supervisor to record results.

Cloth

1. Place the roofs in position at each bay.

2. Attach the roof pulling wires to a small weight and throw the ropes over the purlins so that the ends are on each side.

3. Attach the ends on one side to the D rings (pulling rings)

4. Position step ladders at the end of beams and attach wheels if appropriate.

5. The pulling team (on opposite side from the roofs) take up the tension on the pulling ropes and bring kader to eaves height to allow the

feeders on the steps to feed the kader into luff groove.

6. Once the initial feeding has been completed the pulling teams pull together so that both sides of the roof move at same rate.

(If one side moves faster than the other the roof will jam in the groove).

7. While this is happening the feeders should check the kader does not slip out of the groove.

8. Once the roof has been pulled into its correct position the tension bar should be in the pocket or the elastics should be secured.

9. Once the roofs are in the gable triangles should be pulled up and laced

10. Position the gable uprights and gable cross-rails.

11. Hang and lace the side and gable walls.

NB SAFETY NOTES

1. Much of the work involved in the erection of frame structures calls for working from ladders. Ladders should always be held at bottom or

tied off at the top.

2. Forklifts are both useful and dangerous. Take Care.

3. When an arch is in the process of being lifted never stand underneath it. Always give an arch enough clearance to allow it to miss you if

it falls.

DRAFT WIND MANAGEMENT PLAN

NOMINATED PERSONS

John Brown General Manager 07810 123360

Craig Dyer Project Manager 07768 472979

CONTACT TELEPHONE NUMBERS

Office 0131 335 3685 (Available 24 hours a day 365 days of the year)

WEATHER CONDITIONS

Check the weather forecast from the following website prior to each event:

www.metoffice.gov.uk

www.weather-forecasts.com

www.xcweather.co.uk

4 DAYS PRIOR TO EVENT

Compare the predicated wind strengths against the calculated wind operation limit of the marquee design.

If the wind speeds are forecast to be higher than operational limits, event holders are warned that the event may have to be curtailed/cancelled.

3 DAYS PRIOR TO EVENT

If the revised predicated wind strengths show no improvement, then we continue to monitor the weather as it can change dramatically between

this time and the date of erection of the marquees.

If the revised predicated wind strengths show an improvement, then we continue to monitor the weather as it can change dramatically between

this time and the date of erection of the marquees.

1 DAY PRIOR TO EVENT

Wind speeds continue to be monitored and if forecast wind strengths exceed 20mph our onsite stand by procedures are triggered this is well

below the operational limits of 62.5mph.

ONSITE PROCEDURES

2 personnel on standby during event to monitor weather conditions, 1 of these being the above nominated persons.

http://www.metoffice.gov.uk/

http://www.weather-forecasts.com/

http://www.xcweather.co.uk/

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