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Purchasing Directors’ Meeting Oct. 12, 2006

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Page 1: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

Purchasing Directors’ MeetingOct. 12, 2006

Page 2: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Purchasing Directors’ MeetingOctober 12, 2006 Agenda

• Whip Around• Rule Changes• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

Page 3: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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WHIP AROUND

Agency introductions– Major complex procurements

– Problems looming or overcome

– Innovations or accomplishments in procurement or administration

Page 4: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Purchasing Directors’ MeetingOctober 12, 2006 Agenda

• Whip Around• Rule Change Update• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

Page 5: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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RULE CHANGES

• 60E-1, RESPECT• 60A-1, including negotiations• PUR Forms

Page 6: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Purchasing Directors’ MeetingOct. 12, 2006 Agenda

• Whip Around• Update on Rule Changes• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

Page 7: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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BUREAU UPDATESPURCHASING DIRECTORS MEETING 7/13/06

• Ellen Potts, Chief, Bureau A, Transportation, Facilities & Supplies

• Team Leads Bureau B (Jeff Rackley, Barb Carter & Donna Smith, Technology, Office Equipment & Services & Special Programs

• Anthony Garcia, Acting Chief, Purchasing Operations

Page 8: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Jeff Rackley-Team Lead Bureau B Team 4 Update

• Copying & Fax Machines STC – Jeff Rackley is the new contract administrator– Working with team 5 to resolve outstanding issues

• AV Equipment STC– New items awarded

• IT Hardware STC– No leasing– Working to resolve MFP/MFC issues

• LiveScan Electronic Fingerprint Stations• New Wireless Voice/Data Solicitation

Page 9: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Barb Carter- Team Lead Bureau B TEAM 5 UPDATE

• TEAM PERSONNEL CHANGE: Charlie Day has moved to Team 3. Dawn Elliott has been promoted to Purchasing Analyst on Team 5.

• CONTRACT RE-ASSIGNMENTS: Copier & Fax Machines – reassigned from Charlie Day to Jeff Rackley Laboratory Supplies – reassigned from Barb Carter to Dawn Elliott Courier Services – reassigned from Charlie Day to Barb Carter Office Consumables – reassigned from Charlie Day to Barb Carter

• RENTAL VEHICLES: A price increase will take effect on November 1, 2006. This particular travel market has seen significant industry wide increases in rental fees and significant price increases from American automobile makers.

• OFFICE CONSUMABLES: Contract renewal in progress.

• STC SOLICITATIONS IN PROGRESS: Envelopes, Mail Processing Equipment, Laboratory Supplies, Library Materials and Airline Travel.

Page 10: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Donna Smith-Team Lead Bureau B TEAM 6 Update

Team Personnel Changes - Specialist (D. Elliott) moved to Team 5

Solicitations in Process – Benefit Consulting & Actuarial Services and Commercial Auto

Recently Completed – Boiler & Machinery, Ocean Marine and Miscellaneous Property

Upcoming Solicitations – Workers Comp (DEP only)

Other Items – Pride is correcting their pricing in the Aravo catalogue

Page 11: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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TRAINING SCHEDULE

• Public Purchasing in Florida – October 24-27, 2006

• Contract Administration – November 14-16, 2006

• Contract Management in Florida – November 17, 2006

• Negotiation in Florida – Bunnell, Florida– December 1, 2006

Page 12: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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PURCHASING DIRECTORS MEETING Oct. 12, 2006

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting schedule? Aug. 10 is NIGP

Forum, Sept 14 is Florida Purchasing Conference.

Page 13: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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PERFORMANCE MEASURES

EFFECTIVENESS MEASURE: • Fiscal Year 2005-06 Total Purchases

$ 1,371,458,894

• Year-to-Date State Term Contracts/ SPA/ Purchase Orders $ 643,595,9 48

• Percent State Term Contracts/SPA purchases to total purchases 47%

• (FY 05 was $473.5MM, 32% of PO spend.)

Page 14: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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PERFORMANCE MEASURES

EFFICIENCY MEASURES• Year-to-Date State Purchasing Operating Budget:

$3,812,771 • Year-to-Date Cost of State Purchasing in respect

to STC/ SPA Purchase Order spend: .59% • (FY 05 was .85%.).• For Every Dollar Spent Operating State

Purchasing, the return was: $150,92, R.O.I. 15,092%

• (FY 05 was 11,400% ROI. Again, strong improvement.)

Page 15: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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PERFORMANCE MEASURES

ECONOMY MEASURE:• Savings from STCs and SPAs through FY

2005-06: $575,429,394 , 36.69% • (FY 05 total was $458.4MMM, 31.35%.

Strong improvement.)

Page 16: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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PURCHASING DIRECTORS MEETING Oct. 12, 2006

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting Nov. 9, 2 PM.

Page 17: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

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Purchasing Directors’ MeetingOct. 12, 2006 Agenda

MyFloridaMarketPlace Update

• MFMP Upgrade

• SIR 376

Page 18: Purchasing Directors’ Meeting Oct. 12, 2006. 2 Purchasing Directors’ Meeting October 12, 2006 Agenda Whip Around Rule Changes State Purchasing Bureau

18

Purchasing Directors’ MeetingOct. 12, 2006 Agenda

• Whip Around• Statutory Changes: HB 1369, SB 2518• State Purchasing Bureau Reports• Performance Measures• MFMP Update• Next meeting Nov. 9, 2 PM.


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