Purchasing Directors’Meeting

March 21, 2013

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• Welcome Comments – Kelly Loll• Introductions – All• Minority Spend on Statewide Agreements –

Kevin Brown and Cliff Chroust• MFMP Utilization Support Update – Kasey

Bickley• Training – Veronica McCrackin• Bill Analysis – Veronica McCrackin• New Contracts and Upcoming Solicitations –

Bureau Chiefs• Hot Topics – All

Agenda

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Welcome Comments• March is Purchasing Month• FAPPO Annual Conference & Trade Show –

May 19-22 – Daytona Beach• State Term Contract Pipeline

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IntroductionsWelcome to our new State Purchasing employees:• Veronica McCrackin, Governance Manager• Dineen Cicco, Category Manager, Commercial Services

Congratulations to:• Mina Barekat, Associate Category Manager, Software &

Services Team

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Minority Spend on Statewide Agreements

Primary Vendor Payments to Minority Subcontractors

Krueger International $17,382,062 Office Depot $6,872,484 Grainger $1,789,876 National Office Furniture $633,798 Goodyear $70,194 Xio Tech $44,625 Gulf Coast $20,927

Payments to Minority Subcontractors & Resellers

ContractNon Diversity

VendorsMBE

Vendors Reported MBE Sales FY12

973-561-10-1 Information and Technology (IT) Consulting Services 159 126 $42,179,640.10 252-001-09-1 Principal Technology: Microsoft Licenses 1 1 $33,144,761.00 252-030-09-ACS Commercial off the Shelf Software (COTS) 0 1 $6,332,606.00 405-000-10-1 Bulk Fuel, Gasoline and Diesel 7 4 $5,604,459.80 420-420-10-1 Furniture: Educational / Institutional 64 4 $5,415,002.96 991-460-07-1 Temporary Employment Staffing 7 9 $4,172,095.20 250-000-09-1 IT Hardware: Network Infrastructure 26 2 $3,322,310.66 475-000-11-1 Medical & Dental Supply 4 2 $2,987,812.35 973-001-06-1 Management Consulting Services 37 33 $2,622,461.55 070-700-11-1 Medium & Heavy Trucks 4 2 $1,840,620.96

Diversity Flagged Vendors Reported Sales FY12SHI International, Inc. $39,477,367.00Kyra InfoTech Inc. $10,130,754.04Information Systems of Florida, Inc. $5,768,516.07Krueger International, Inc. $5,511,529.45Hayes e-Government Resources, Inc. $4,713,635.00L. V. Hiers. Inc. $3,469,793.57Advanced Systems Design, Inc. $3,191,138.23Presidio Networked Solutions, Inc $3,058,899.00Keystaff, Inc. $2,846,654.52Global Information Services, Inc. $2,457,047.78

Top 10 Diversity Certified & Non-Certified MBE Suppliers on STC

Top 10 Diversity STC’s ranked by the sum of Certified & Non-Certified MBE Spend

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Minority Spend on Statewide Agreements OSD Actions:• Monthly planning session with State Purchasing to review spend. Identify non-

certified businesses that should become certified, and prime vendors of state term contracts that could subcontract with minority businesses.

• Assure all State Purchasing solicitations include outreach to CMBEs. • Analyze F.S. 287 spend in MFMP and FLAIR by business location in Florida,

commodity code, and dollar amount with both certified and non-certified businesses to determine if there are areas to increase spend.

• Individual agency visits to see what OSD can do to assist in improving spend with certified businesses and to identify businesses that should become certified.

• Identify agencies’ top 10 non-certified business spend, determine if they are certified by other Florida governmental entities, and assist them in becoming state certified.

• MFMP team is working with Accenture to determine the cost to have an icon in our vendor list established through eQuote that identifies certified minority and women businesses.

• Have agencies send notification of an eQuote to at least two minority vendors. • Work with agencies to provide regional eQuote training to their local suppliers.• Present agency report card on minority spending at monthly purchasing

directors’ meeting. • Five regional MatchMaker events throughout Florida and one annual

MatchMaker in Orlando. • Deliver eQuote presentation at every regional and annual MatchMaker event

electronically or in person.

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• MFMP has conducted utilization support kickoff meetings with:– AHCA– DCF– DC– Citrus– DMA

• We are working on scheduling follow-up utilization preparation discussions with the Phase One agencies this week.

• We are targeting the beginning of April for Phase Two agency kickoff presentations and late April for Phase Three agencies.

• Phase Two agencies should be receiving requests for available time soon.

MFMP Utilization Support Update

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Why training is important:• Improved contract writing and monitoring.

“Contract personnel who lack training are more likely to enter into poorly written contracts and overlook key monitoring tasks.”.

(Office of the Inspector General, “State of Florida Contract Management,” July 2012)

• Improved customer service through annual needs assessment, curriculum development, and specialized training.

• Improved efficiency and effectiveness through professional development and certification.

• Improved utilization of MyFloridaMarketPlace.

“Though agency use of the system has increased, not all functionality is being used, mostly due to lack of awareness, lack of refresher

training or lack of policies or procedures.” (Office of Program Policy and Analysis and Government Accountability (OPPAGA) by BSP International

Limited, “MyFloridaMarketPlace, the State of Florida’s eProcurement system,” January 2009)

Training

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Procurement Professional Program• Project Management Professional (Project Management Institute)

– 185 total certifications issued– Initial three-year certification– Renewal certification– Statutorily required

• Florida Certified Contract Negotiator– 184 total certifications issued to state employees– Initial five-year certification– Renewal certification– Statutorily required

• Florida Certified Contract Manager– 311 total certifications issued to state employees– Initial five-year certification– Renewal certification– Statutory requirement currently being proposed

• Florida Certified Purchasing Manager– 47 total certifications issued to state employees– Initial five-year certification– Renewal certification

• Florida Certified Purchasing Agent– 61 total certifications issued to state employees– Initial five-year certification– Renewal certification

Current resource shortages have

slowed or stopped training for both

initial and renewal certifications.

Training

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TrainingKey Duties and Responsibilities of the Team• Researches, develops, and evaluates new methods and

techniques of training in support of training and certification goals and initiatives.

• Compiles, maintains, and reports on statistical data relating to the training and certification programs.

• Assessment of training and certification needs.• Development of training and certification plans.• Coordination and delivery of training and certification

programs.• Development of programs syllabi, curricula, and lesson plans.• Coordination of program and training schedules. • Evaluates the effectiveness of training and certification

programs. • Provides training and certification related support for

procurement professionals.

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2013 Legislative SessionHouse Bills (HB)/Sponsor or RepresentativeHB 0719/Pigman Florida Veteran Business Enterprise Opportunity ActHB 985/Rogers Small Business Participation in State ContractingHB 1017/Fresen State ProcurementHB 1261/Diaz State ContractingHB 1309/Albritton Procurement of Commodities and Contractual ServicesHB 1311/Albritton Public Records/Direct Support Organization/Office of

Supplier Diversity

Senate Bills (SB)/Sponsor or Senator SB 1152/Margolis Public Records/Financial Statements/Road WorkSB 1150/Benacquisto

State Contracting

SB 1142/Gibson Small Business Participation in State ContractingSB 1124/Altman Veterans Preference in State PurchasingSB 1118/Hays Public ContractingSB 0908/Ring Relating to State Technology

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Goods BureauState Term Contract Renewals:• Library Furniture – 420-590-07-1 – expires 2/20/15• Library Materials – 715-001-07-1 – expires 2/28/14• Boat Motors – 120-440-08-1 – expires 2/28/14• Bulk Paper – 645-120-10-1 – expires 3/31/14 • Tires – 863-000-10-1 – expires 4/30/14• Mail Services – 991-530-12-1 – expires 6/30/14 (transferring to

Services Bureau)

New Alternate Contract Sources:• Floor Coverings with Related Supplies, Equipment and Services – 360-

240-12-1 NJPA - effective 1/18/13 – expires 3/19/16• Auto Parts – planned • Rental Equipment – planned

Solicitations:• Liquefied Petroleum Gas – ITB in process• Floor Coverings with Related Supplies, Equipment and Services –

planned ITN• Mobile Shredding Services – planned ITB

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Services & Special Projects Bureau• Dineen Cicco – New Category Manager for

Commercial Services• Reduced rates for Avis contract: Effective March

15, 2013, Avis rental vehicle in-state and out-of-state pricing shall be reduced by 4.9% across all car classes. All rentals continue to include unlimited mileage.

• New State Term Contract:– Emergency Ice and Water – 390-000-13-1 – effective

3/1/13 – 5 year contract• Solicitations:

– P-card – in development– Management Consulting and Auditing Services –

protest– Pharmaceutical GPO – protest

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IT/Telecommunications Bureau

State Term Contract Renewals:• Audio & Video Equipment and Accessories – 880-

000-09-1 – expires 2/8/15 • Commercial Off-The-Shelf Software (COTS) (AR) –

252-030-09-ACS – expires 5/1/14• Microsoft License, Maintenance, & Services – 252-

001-09-1 – expires 3/31/15

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Hot Topics

Open Discussion