punjab roads & bridges development board scf 61...

Punjab Roads & Bridges Development Board SCF 61-62, Phase-2, S.A.S Nagar (Mohali)

To

Director (F&A), Government of India, Ministry of Rural Development, National Rural Infrastructure Development Agency, 15 NBCC Tower, 5" Floor, Bhikaji Cara Place, New Delhi - 110066.

Memo no. Dated: [09/2019

SUBJECT:- AUDIT REPORT ON THE ACCOUNT OF PMGSY PROGRAMME FUNDS AND ADMINISTRATIVE_ EXPENSES_ FUND FOR THE YEAR 2018-2019 OF PUNJAB STATE.

The Balance Sheet with required schedules of Programme Fund

Account and Administrative Expenses Fund of PMGSY for the year 2018

2019 is enclosed herewith for further necessary action at your end. DA: As above

gk Chief Engineer, PRBDB, Mohali.

Endst. No. bl439 Copy of above forwarded to Senior Financial Management

Specialist, SARFM, World Bank, 70, Lodhi Estate, New Delhi - 110003 for

Dated: 2.6/09/2019

information.

Ch;efE~ PRBDB, Mohali.

ar9

Phone Na.: 0172 5134620 / Fax: 0172 5134640 /web site: ww,pp@,g2Yi/ Ema#: [email protected] F BAN SALA2courts ! PG$Y\BS PAGSY 2018-2019Balance Seet Lezer doc

•

SHAMMI GARG & CO. Chartered Accountants SCO 24, UGF,

Surya Shopping Arcade, National Road, Ghumar Mandi Ludhiana - 141001 Tele : 0161-4666361 Email : [email protected]

SG/2019-20/48 20.09.2019

MANAGEMENT LETTER ON AUDIT OF PUNJAB BOARDS & BRIDGES DEVELOPMENT BOARD (PROGRAMME FUND & ADMIN FUND) FOR THE YEAR 319T MARCH 2019

The Chief Engineer Punjab Road & Bridges Development Board SCF 61-62, Phase 2, Mohali-160055

Sir,

We have audited the accounts of your PMGSY (Programme Fund & Admin Fund) for the year ended 31° March 2013 and our observation and suggestions are narrated below:

A. AREAS COVERED 1. DPIU of Ludhiana 2. DPIU of Ropar 3. DPIU of Nawashaher 4. DPIU of Sirhind 5. DPIU of Sangrur 6. DPIU of Bathinda ( Mansa) 7. DPIU of Bathinda 8. DPIU of Patiala 9. DPIU of Muktsar

10. DPIU of Faridkot 11. DPIU of Moga 12. DPIU of Ferozepur 13. DPIU of Kapurthala 14. DPfU of Jalandhar 15. DPIU of Amritsar 16. DPIU of Gurdaspur 17. DPIU of Pathankot 18. DPIU of Hoshiarpur 19. DPIU of Tarntaran 20. DPIU of Fazilka 21. DPIU of Barnala

B.OBSERVATION ON MAINTENANCE OF RECORDS

During the audit it was observed that cash book of Pathankot division has not been maintained. We suggest that cash book should be maintained and Nil balance should be got signed from XEN every month.

C. SUGGESTION

There are Certain entries in cash in chest which we suggest to be written off as there is no actual cash available against them

Assuring you of our best services at all times.

Thanking you,

Yours Truly

For Shammi Garg & Co.= Z Chartered Accounlon

arc.f Portner

SHAMMI GARG & CO. Chartered Accountants

5CO 24, UGF, Surya Shopping Complex, National Road, Ghumar Mandi Ludhiana Tele :+91 1614666361 Email : [email protected]

UDIN : 19095431A.AAABM4526

Independent Auditor' Repor!

REPORT ON THE FINANCIAL STATEMENTS

We have audited the attached consolidated financial statements of the PUNJAB BOARDS & BRIDGES DEVELOPMENT BOARD, SCF 61-62, PHASE-II, SECTOR-SS, MOHALL, PUNJAB which comprise the consolidated Balance Sheet as at March 31, 2019, in respect of PRADHAN MANTIRI GRAM SADAK YOJANA (PROGRAMME FUND), and a summary of significant accounting policies and other explanatory information.

MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

The Management is responsible for the preparation of these financial statements that give a true and fair view of the financial position and financial performance of the Board accordance with the Accounting Standards and in accordance with the accounting principles generally accepted in India. This responsibility includes the design, implementation and maintenance of internal control relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error,

AUDITOR' RESPONSIBILITY

Our responsibility is to express an opinion on these financial statements based on our audit, We conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement,

An audit involves performing procedures to obtained audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error. In making those risk assessments. The auditor considers internal control relevant to the Board's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Board's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the accounting estimates made by management, as well as evaluating the overall presentation of the financial statements, We believe that the audit evidence we have

' ' I \

obtained is sufficient and appropriate to provide a basis for our audit opinion. We report on the account of the Board, subject to the Notes on Accounts as per schedule-l that;

a. We have obtained all the information and explanation which to the best of our knowledge and belief were necessary for the purpose of our audit;

b. In our opinion, proper books of account as required by law have been kept by the Board so far as appears from our examination of those books,

c. The Balance Sheet dealt with by this Report are in agreement with the books of account,

OPINION

In our opinion and to the best of our information and according to the explanations given to us, the aforesaid financial statements give the information required by the Act in the manner so required and give a true and fair view in conformity with the accounting principles generally accepted in India:

(a) In the case of the Balance Sheet, of the state of affairs of the Board as at March 31, 2019

(b) The Transactions of the Board, except as detailed otherwise, elsewhere in the report, which have come to our notice have been within the delegated powers and budge approved by the Board.

For Shammi Garg & Co Chartered Account{-

(Sham ml~"'""'-----" Partner (Membership No.: 095431] (Firm Registration No. : 017212N) Place: Chandigarh Date: 20/09/2019

PUNJAB ROADS £ BRIDGES DEVELOPMENT BOARD MOHALL CHANDIGARH

(A) SIGNIFICANT ACCOUNTING POLICIES

1. BASIS OF ACCOUNTING

The Financial Statements are prepared under the historical cost convention as a going Concern on hybrid system of accounting and in accordance with the Accounting Standard issued by the Institute of Chartered Accountants of India,

2. FIXED ASSETS

Fixed Assets are stated at cost of constructing Rural Roads, up-gradation of Roads including expenses related to construction and up-gradation of Rural Roads in Punjab.

3. DEPRECIATION

The Board does not charge Depreciation on the Roads Constructed.

4. RECOGINTION OF REVENUE/EXPENDITURE

The Board follows Double Entry system of Accounting.

S. SEGMENT REPORTING

The Board is an apex body of Constructing/Upgrading of Roads & Bridges and Constructing/Up-gradation of Rural Roads along with Sign Roads etc., which in context of AS-17 'Segment Reporting' issued by the ICAI is considered only reporting segment. So separate reporting is not necessary.

6. OTHER ACCOUNTING POLICIES

The Board has been formed under Act for development of Roads & Bridges infrastructure in the state of Punjab, it has been funded by Central Govt. under PM.G.S.Y. as an autonomous Board and its main objective is construction Maintenance and strengthening of Rural Roads. According, it is not commercial organization operating for profits, Hence, it follows generally accepted accounting principles in respect of accounting policies nof specifically referred to herein above as applicable to such organizations,

(B) NOTES TO ACCOUNT 1. Contingent Liabilities not provided for FY 2018-19 : NIL 2. In the opinion of the Management the Current Assets {Including, Stocks, Stores and

Consumables, as valued by the management), Loans & Advances are approximately of the value stated, if realized in the ordinary course of business,

3. During audit we found that in most of the cases Opening & Closing balances of manual cash book was different from the balances shown by online cash book,

4. The Board has been set up by Govt. of Punjab, as an apex body for constructing upgrading rural roads under, PMGSY scheme in the state of Punjab and by virtue of

provision of a section 10 (23C)(iiab) of the Income Tax Act, 1961 it is exempt from payment of Income tax and therefore, no provision for taxation has been made in the accounts,

S. Expenses vis--vis Budget; In case of various expenses incurred, all the expenses are within the budgetary limits and in respect of special items, not covered the Budget expenditure has been incurred only after obtaining prior approval of the Board.

6. Related Party Disclosures; The Board is an autonomous body set up the Govt, of Punjab having no individual interest. Therefore, there is NIL disclosure under this head, as required by the Accounting Standard 22,

7. Deferred Tax Assets/liabilit ies_; The Board is exempted from taxation under the provision of section 10 (23C)(iab) of the Income Tax Act, 1961, In view of this there is no disclosure for Deferred Tax Asset/Liabilities as required by Accounting Standard 22.

8. Previous year's figures have been regrouped & re-casted wherever considered necessary.

9. Schedules attached form part and parcel of Balance Sheet of the Board as at 31.03.2019.

For Shammi Garg & Co Chartered Accounton·t'~

•.2rg Fortner \, 25 (Membership No.:; 09¢· @g (Firm Registration No. :O. [2NJ Place: Chandigarh Date: 20/09/2019

UDIN : 19095431AAA ABM4$26 PMGSY PROGRAMME FUND

PUNJAB STATE BALANCE SHEET PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD, MOIHALI

CONSOLIDATED BALANCE SHEET AS AT 31.03.2019

PMGSY/F-2

CAPITAL, FUND AND LIABILITIES Programme. Fund Roriel from GO] - Funds fro NRRDA ( MORD)

- Funds fron NRRDA ( NABARD)

Programme FE and Ressie! from, Stat Funds Received from State Govt. for Cost over Runs Funds Received fro State Share of' PMGSY Fund Incidental Funds (from interest and other receipts) Miscellaneous Income Deposits Repayable Current Liabilities Unreconciled Bank Authorizations

TOTAL

Schedule

LI (PMGSY/SCH/F-S2AA)

LI (PMGSY/SCH/F-S2AA)

L2 (PMGSY/SCH/F-$2B) L2 (PMGSY/SCH/F-S2B) L.3 (PMGSY/SCH/F-S2C) 14 (PMGSY/SCH/F-S2D) LS (PMGSY/SCH/F-S4)

Expenditure oa New Roads (Completed), Financed By • MORD - World Bank (RRPI) - World Bank (RRP?) • Asian Development Bank - Others

Expenditure oa New Roads (in Process), Financed By - MORD • World Bank (RRPI) • World Bank; (RRP2) • Asian Development Bank • Others

Expenditure oa Upgradation of Existing Roads (Completed), Financed By

• MORD - World Bank (RRPI) - World Bank (RRP2) ·Asian Development Bank - Others

Expenditure ona Upgradation of Existing Roads (in Process), Financed By

-MORD • World Bank (RRPI) • World Bank (RRP2) -Asian Development Bank · Others

Schedule Al

(PMGSY/SCH/F-S3A)

Al (PMGSY/SCH/F-S3A)

A2 (PMGSY/SCH/F-$3B)

A2

(PMGSY/SCH/F-$3B)

A3 Expenditure oa Sign Boards AJ (PMGSY/ISCH/F-$CC) Expenditure oa Upgradation ofPMGSY-II Roads in Plain Areas & Special Areas Current Assets A4(PMGSY/SCH/F-SSD) Stores & Stocks Cash in Chest Bank Balance with Accredited Bank Automatic Investments with the Accredited Banks Un- reconciled Programme fund trfd to PIUS

TOTAL

SOTES ON ACCO!NT AS PER ANNEKRE_ATTACHED

CURRENT YEAR PREVIOUS YEAR

2$,238,709,500.00 22,857,336,000.00 4,36$,300,000.00 4,365,300,000.00 29,60-4,009,$500.00 27,222,636,000.00

$4,303,000.00 $4,803,000.00 2,464,067,167.00 2,136,747,667.00 $19,930,855.57 $12,100,841.47 2,$13,843.53 2,$13,843.$3

713,703,342.00 752,418,349.00 4,203,692.00 7,803,613.00

33,363231,{00 Io 2£,689.023.314 69

Current Year Previous Year

1,099,924,165.00 1,099,924,165.00

48,435,117.00 48,435,117.00

14,180,492.00

13,641,230,007.00

10,$57,633,402.00

139,910,783.00

155,816,142.00

10,039,382.00 7,093,348,910.00

85,994,45$.00

14,180,492.00

13,641,230,007.00

9,181,336,734.23

139,910,783.00

1,446,1$2,221.77

10,039,382.00 4,902,869,181.00

91,187,447.00

$,000.00 $16,713,545.10

5,000.00 113,752,784.00

336321,±90 io 0,689,023,34 6o

COMPILED FROM THE RECORDS & OTHER DOCUMENTS PROVIDED BY THE VARIOUS DIVISION AND BOARD NOTE.-AS PER OUR SEPARATE REPORT OF EVEN DATE ATTACITED FOR SIHAMMI GARG AND CD CHARTERED ACCOUNTAI fG> (FIRM REG. 80. 0172128) '-Nri6}]

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PLACE:- CHANDIGARH /'/?: DATED:- 20092019 (> ' !

CA. SHAMMI PARTNER M.NO., 095431

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET OF SRRDA

(Referred to in Paragraph 15.4.1 of the Manual ) Schedule of Programme fund Received by SRRDA

Balance Sheet as at 31st March 2019 For use with the Annual Balance Sheet

PMGSY/SCH/F-S2A.A

NAME OF PIU/STATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD . scuyp LE _yQ, LI PROGRAMIE FUNDS) Current Year Previous Year {l Programme ud received from Ministry of Rural Development, ((0f

MORD Fad Dtui] Opemining Balance as per last year's Balance Sheet 22,8$7,336,000.00 20,38 1,797,000.00 Add: Received during the year MORD 2,381,373,500.00 2,47$,$39,000.00 Less: Received daring the year 201$-16 (State) . I . I Closing Balance 2$5,238,709,$00.00 22,857,336,000.00

SABA RD Fad Detail Openining Balance as per last year's Balance Sheet 4,365,300,000.00 4,365,300,000.00 Add: Received during the year MORD

al . Closing Balance 4,365,300,000.00 4,36$,300,000.00

TOTAL (A) 29,60-4,009,500.00 27,222,636,000.00

Dy, Funds Received from State Government to meet cost orr-runs or its other commitments Openining Balance as per last year's Balance Sheet $4,803,000.00 20,000,000.00 Add: Received during the year 2015-16

a 3-4,803,000.00 Closing Balance (B) $4,$03,000.00 $4,803,000.00 Ip. Fundy Rgceisyed fro State Share of PM€GSY Fund

1,3n,3J2.U1.ool Opening Balance as per last year's Balance Sbeet 2,136,747,667.00 Add: Received during the year 2017-18

779,415.000.00 Add: Received daring the year 2018-19 327.319,500.00 Closing Balance (c) 2,464,067,167.00 2,136,747,667.00]

19414,~ TOTAL (A) + (B)+ (Cy 32 122,879,667.00

PMGSY PROGRAMME FUND NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD

SCHEDULES FORMING PART OF BALANCE SHEET OF SRRDA (Referred to in paragraphs 1S.4.1 and 15.4.3 of Manual ) Schedule of Iscidental Funds and Miscellaeous Income

PMGSY/SCH/F-S2B

[scypiro_Lg icgpryrt_rusts asp iscEir A8EoS icoiE Current Year Previous Year

I. Incidental Funds (generated from Interest and other receipts) As per Last Balance Sheet $12,100,841.47 506,32 1,083.47 Add: Received During the year 7,830,0 14,10 $,779,758.00 Add/(Less): Adjustment during the Year .

Total (A) $19,930,855.57 $12,100,841.47

2. Miscellaneous Income As per Last Balance Sheet 2,$13,843.53 2,$13,843.53 Add/(Less): Received During the year (Net) . . Add/(Liess): Adjustment during the Year . .

Total (B) 2,$13,843.53 2,513,843.53

I Total (A+B) $22,444,699.10 514,614,685.00

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT J1ST MARCH, 2019

Schedule of Deposits Repayable (Referred to in Paragraph 1S.4.1 and 15.4.3 of the Manual )

NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD

PMGSY/ISCH/F-$2€

[SCHEELE _Qt_ _DEPOsTTs REFAY BL.E Current Year Previous Year

Contractor & Suppliers Outstanding Arount As per Last Balance Sheet 752,418,349.00 602,462,777.00 Add/(Less) : Received During the year (Net) (38,715,007.00) 149,955,572.00 Add:(Less) Adjustment . . I Total (A+SB) 713,70.3,3-42.00 752,418,349.00

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT 31ST MARCH, 2019

Schedule of Current Liabilities (Referred to in Paragraph 1S4.1 and 15.4.3 of the Manual )

SAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD

PMGSY/SCH/F-52D

[sCEDIE_SO_Lt CURRENT E.iii TTiF& Current Year Previous Year

(A) Statutory taxes to be paid ·Income Tax/ Sales to be paid

4,203,692.00 7,803,61.3.00 • Commercial Tax . . - Other . . (B) Un-paid Bill (C ) Amount Payable to the State Govt, . . I Total 4,203,692.00 7,803,61.3.00

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF HALANCE SHEET AS AT J1ST MARCH, 2019

Schedule of Ceastrtioa of Ncw Reads (Referred to la Paragraph 144.2 and 144.7 ef the Manual )

NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DEVELOPMENT BO ARI

PMGSYISCH/F-SJA

[SCHEDULE 0. Ai Arum! Iner Calame 2 Outer Colar COsTCTos oF srw oAns Iner Calame I (Sub-teal ef tsner Col I] (Sat-oul of tzr Col. 2) [Seral No [Nares of Reads

I I I 2 3 4 s Part Roads funded by the Mils@ry of Rural Development, (Gast. ef fdia

(i) Cepleted Roads up to the cad of the Last 1,099,924,16$ 00 Year

Expend»tare o New Roads . Tetal 1,099,92-4,165 00

(u) Completed Durig the Year . Less. Adjastmmert . Total Cop\eted Raad 1,099,924,16$ 0 1,099,924,16$.00 Raad us Propress 14,110,492 00 Total 14,180,492 00 14,110,492 00

I I Total for MORD 1,114,10-4,6$67.00 Part 1l Rads faded by the World Bak (RRPI)

(i) Ceaspletnd Reads up to the end ef the Last Year Epend@are oa New Roads .

Total . (i) Cepleted Durlag the Year . Less. Adjustment . Total Cepleted Raad . Raad is Prepress . Total .

I I Total for World Hal (RRIPI . Part 1II Reads funded by the World Bak (RRP2)

(l) Caple'ted Roads up ta the end of the Last 39,443,143 00 Year

Expend»tare on New Roads . Tetsl 39,443,143 00

(ii) Completed Drisg the Year 1,991,974 00 .

Total "earpiece& Read 41,43$,117 00 41,43$,117 00 Rea! in Progress . . . . Total

I I Total fer World Ha (RRP? 48,4JS, 117.60

Part IV Roads faded by the Asian Development Hans

(i) Completed Reads up to the ed of the Last . Year Expenditure c Ncw Rods .

Teal . (#) Completed Durig the Year .

. Total Cop\eted Roads . Read in Progress . . Tetal ,c' s I I 'Total fer Asian Deselopnest Hal . ZS.h 3

% oo • gy stow o

' » & . Mar A so

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT J1ST MARCH, 2019

Schedule ef Coastrctioa ef E±lstig Roads (Referred to ia Paragraph 14,4.2 ad 144.7 ef the Manual )


PMGSYSCH/F-S3 B

[SCHEDULE SO. A2 Atort Inner Calame 2 Outer Column GRADATION OF FISTING ROADS Iner Colee I (Sub-total of Maner Col. I (Set-total of Iser Col. 2) [Sera} No [Nares of Rads I I I : 3 4 s Part I Reads funded by the Ministry af Rural Develop@sea t, Govt. of Lsdia

(i) Completed Roads up to the ed ef the Last Year Expend±tare oa Uppradatioe of Roads 13.$591,2$7,$94 00

Total 13,$991,2$7,594 00 (i) Completed Durig the Year Expenditure os Upgradations of Roads 49,972,413 00

13,641,230,007 .00 13,641,230,007 00 Total Cepleted 'Reads Road in Propres 139,910,713 o0 139,910.7183 00 139,910,715 00 Expenditure en LUppratatoe of Roads . Tetal

I I Tetal fer MORD 13,781,1 40,790.00 Part 1l Reads faded by the Werid Bank, (RRIP I)

(i) Completed Roads sp to the ed of the Last Year Epedtare en Uppratatioe of Rads

Total . (ii) Copleted Durig the Year . Expend@are oa Uppalate of Roads . Total Completed Read Read in Prepress Expend»tare on Uppatat»oe of Rads

Total I I Total fer Werld Hank (RRIY . . Fart III Roads faded by the World Bank (RRP2)

(l) Cope±ed Reads ep to the ed of the Last Year FE; ttare con Upgradation of Roads 9,181,336,734 23

Total 9,181,336,734 23 (u) Cea»pleted Durig the Year . Expend@are ca Upp±astation of Roads 1,376,296,667.77

10,$$1,633,402 00 10,$$57,633,402 00 Total Cepleted Reads Road in Progress Expenditure os Upprafatio of Roads 1$$,816,142 00 1$$,116,142 00 1$$5,816,142 00

Tetal I I Tetal fer World Haak (RRP2) 10,7 13,449,544.00 10,713,449,<44.00 Part IV Roads funded by the Alan Develop@es t Baal

(i) Caple±ed Roads sp to the ed of the Last Year Expenditure on Uppradatio of Roads

Total . (ii) Cop&eted Durig the Year . Expenditure ca Upgradation of Roads .

. . Total Cea#pleted Reads Raad in Propes . . Expenditure oa Upprala±tioa of Roads

Total .. ~ -~ I I Total for Asa Dev eloaea t Bal . 8rs

j '» \ Jg s 3rslg per, g S; ©h Ne Marage Accounts @ ,

TMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT J1ST MARCIE, 2019

Schedule of Other Espediture o Raads (Referred to ia Paragraph I44.2 ad 144.7 of the Manual )

NAME OF PIUSTATE : PUNJAB ROADS & BRIDGES DESELOPSMESNT BOARD

PMGSY/SCH/F-SJ C

IsCED/LE SO. A I Current Year nevus 'Year OTHER EXPENDITURE COssFCTEDwIt ROADS w s . . Expend#are ca Part2tio 0 . . [ Teta (A) o . . Expenditure ca Spa Boards . 10,039.312 00 10,039 ,342 00

Expenditure oa Upgratatio of' PMGSY-II Rads in Pun Areas 7,093,348,910 00 4,902,1-9,181 00

[ fetal (B . 7,103,316$.292 OO 4,91 00 [ Total (A) ± (B) 0 7,103 2 00 4,912,908,$563 GO

-

. .

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF BALANCE SHEET AS AT JIST MARCH, 2019

Schedule ef Current Awets (Referred to la Paragraph 144.2, 1447,15.4.1 ad 1S.4.3 of the Maual )


PMGSY/SCH/F-SJ D

[SCHEDULE NQ A4 CREST ASSETS Current Year Previous Year

A.) Adv ace to 'oatractor . . ) Cosdered Safe (Completion date + J Months is not yet over) 61,611,915 00 67,184,11$ 00 » Mobl rat Advance - Machinery Advance

i) Cesidered U-Safe (Cop/let.ion date + J Moaths are over) .

A.) Misc. 'Weris A@vace . . (a) Against Ceatracter i) Cosidered Safe (within Completion date + J Moaths) . u) Coasis&ered Us-Safe . .

(b) Against Staff ) Less Than Three Moths . . ) Less Tea Sr Moths . . u) Over Sr Moths . .

(e) Ad+aces ta DIR Preparatiea i) DPR reports Awaited . . u) DPR reports not chafed in approved prog . . i) DPR reports approved in prog . . adjustment in account yet to be ma?

e . (d) Admiaistrative Espeses approved by NRRDIS/MORD . a

ta be roerf

C) Adaisistrative E±pees Recoverable free the state Gest i) Outstanding for less than 6 moths

o . tu) Outstanding for more than 6 months . .

D.) Oher items 1) Tnx Decorte! at Source 24,382,540.00 24,003,332 00

[ Tetul ss,994,4$5 00 91,117,447 00

PMGSY PROGRAMME FUND SCHEDULES FORMING PART OF HALANCE SHEET AS AT J1ST MARCIE., 1019

Seledale of Current Asset (Referred to ia Paragraph 144.2, 144,7, 1S4.1 amd 1S.4.J of the Manual )


PMGSY/ISCH/F-S4

[SCFITE O, 1St'grecoriled Hal Auther±ratios Current Year Previous Year

. . I Total .

a

PMGSY PROGRAMME FUND f

PUNJAB ROADS S BRIDGES DEVELOPMENT BOARD g

S.R. NAME OF DIVISION SCHEDULE A4 Current Assets As or NO. 31/03/20 19 Advance to Contractors Current Year Previous Years

1 CONSTRUCTION DIV. NO. 1 LUDHIANA (1,283,400.00) 12.560.753 00

2 CONSTRUCTION DIV. ROPAR . . 3 PROVINCIAL DIV-NAWANS HE HAR . . 4 CONSTRUCTION DIV-SIRHIND (200.000 .00)

200.000 00 s PROVINCIAL DIV. SANGRUR . . 6 PUN.LAB MANDI BOARD-BAT HINDA . . 7 CONSTRUCTION DIV NO.1-BATHINDA a . 8 PROVINCIAL DIV NO.2 PATALA .

4 442.685 00 9 CONSTRUCTION DIV-MUKT SAR a

aaA

10 PROVINCIAL DIV-FARIDKOT . 1,972.358 00

11 CONSTRUCTION DIV-OGA a

a

12 PROVINCIAL DIV-F EROZEPUR (4,088,800.00) 4,163,652.00 13 CONSTRUCITON DIV NO 2 KAPUR THALA . . t4 PROVINCIAL DIV-JALANORA R .

[$jg {gy 15 CONSTRUCTION DIV NO.1 AMRITSAR .

as 845.602.00 16 PUNJAB ANDI BOARD-GURDA SPUR .

le

17 CONSTRUCTION DIV NO. 1 HOSHARP LUR . . 18 OHALI BOARD SRRDA (17,7 10,290.00)

42.092.830.00 19 Patt ankot . . 20 BA RNALA . . 21 TARN 'TARAN .

a

22 FAZILKA . Total (5,572,200.00) 67,184,115.00 G.Total Advances (Current Previous) A 61,611,915.00

1f TDOS (17,710,290.00) 4 Pr83 a (]

G.Total TDS (Current + Previous) B 24,382,540.00 Total (A·B) I 85,994,455.00

Dot poly Dorn t7 200y Dua8AL 2247924Y; SAL» th 3p14- pg nzs $NETT Pg gCO IDA TED 3218 PNAL Ace $t 4 amt Aas

Paz#Y Peca Ag }

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Pradhan Mantri Gram Sadak Yojana

Annexure -I (UC)

UTILIZATION CERTIFICATE FOR THE YEAR2018-2019 (AS ON 31-03-2019) UNDER PRADHAN MANTRI GRAM SADAK YO.JANA

PROGRAMME FUND

Agency: Public Works Department (B and R) /Punjab Mandi Bcard State: Punjab

A. Unspent balance as on 01-04-2018 Rs. 11.40 Cr (begining of the financial year 2018-2019) from Gevererent of India.

B. Grants received during the year 2018-2019 from Government of India.

Sr.No. Description

Letter no. J-12031/1/2015 RC (FMS 341960) dated 23/12/2017 PMGSY-II (Batch I) (FY 2017-2018) Rs. 318.73 Crore already received Rs. 80,59,26,500/- in 2017-18 part payment Rs. 25 Crore Letter No.ROOOT dated 11/05/2018 Voucher no RO002

2 Letter no, J-12031/1/2015- 25.00 RC (FMS 341960) dated 23/12/2017 PNGSY-II (Batch I) (FY 2017-2018) Rs. 318.73 Crore already received Rs. 80,59,26,500/- in 2017-18, Rs 25 Crore part payment Rs. 25 Crore Letter No. ROOO2 dated 11/05/2018 Voucher no ·RO0OO3

3 Letter no. J-12031/1/2015- 25.00 RC (FMS 341960) dated 23/12/2017 PMGSY·II (Batch I) (FY 2017-2018) Rs. 318.73 Crore already received Rs. 80,59,26,500/- in 2017-18, Rs 25 Crore, Rs 25 Crore part payment Rs. 25 Crore Letter No,RO003 dated 11/05/2018 Voucher no · ROO00-4

Amount (Rs in Crore)

25.00

t.Certified that a sum of Rs. 238.14 Cr was received as grants·in-atd from Goverment of India during the year 2018-2019 & a sum of Rs. 32.73 Cr was received as grants-in-aid from Goverrent of Punjab during the year 2018-2019 as per details given in the margin, a sum of Rs. 11.40 Cr being the unspent balance of previous year 2017 -2018 has been brought forward for utilization during the year 2018-2019, Interest receipt of the Agency during the year 2018-2019 ts Rs. 0.75 Cr, Other miscellaneous receipt of the Agency during the year so far is Rs. 0.00 Cr. 2. It is certified that out of a total available fund of Rs. 283.02 Cr a sum of Rs. 222.88 Cr only has been utilized by the Punjab Public Works Department (B and R) /Punjab Mandi Board during the year 2018-2019 for the purpose for which it was sanctioned. Out of the amount utilized, as expenditure amounting to Rs. 227.64 Cr has been incurred. Unspent balance as on 31-03-2019 Rs. 51.67 Cr (End of the financial year 2018-2019)

4 Letter no. J-12031/1/2015- 25.00 RC (FMS 341960) dated 23/12/2017 PMGSY-II (Batch y (FY 2017-2018) Rs. 318.73 Crore already received Rs. 80,59,26,500/- in 2017-18, Rs 25 Crore, Rs. 25 Crore, Rs 25 Crore part payment Rs. 25 Crore Letter No.ROOO4 dated 11/05/2018 Voucher no- RO0005

Page t of 4 Generated On : 25/09/2019 08:16 AM 2014 NRRDA, All rights reserved.

Pradhan Mantri Gram Sadak Yojana 10 Letter no, J-12031/1/2015- 24.01

RC (FMS 341960) dated 23/12/2017 PNGSY-II (Batch I) (FY 2017-2018) Rs. 318.73 Crore already received Rs. 805926500 in 2017-18, Rs 25 Crore, Rs. 25 Crore, Rs 25 Crore, Rs. 25 Crore, Rs. 34,13 Crore Balance Payment Rs. 1040073500 Letter No,R0012 dated 21/03/2019 Voucher no » RO027

1 NABARD (State Share) Letter 14.30 no. NB(PB)/SPD/69-49/RIDF 2005-4/146th PSC/2016-17 dt 07/03/2017 Loan Sanctioned Rs. 1,30,00,00,0007- Public Works /PWD/PrL. Secy. /CGSN 0321891 dated 02/05/2018 Letter No.RO05 dated 30/07/2018 Voucher no R00008

12 NABARD (State Share)Letter 17.88 no. NB(PB)/SPD/69-49/RIDF 2005-A/146th PSC/2016-17 dt 07/03/2017 Loan Sanctioned Rs. 1,30,00,00,000/- Public Works/PWD/Prt. Secy. /CGSN 0323001 dated 06/09/2018 Letter No,ROOO6 dated 25/09/2018 Voucher no » R00012

13 State Share received 0.55 through FD Letter No FD/FE4/SR.ASST 2/€CG5NO323439 dated 24/12/2018 against Total Release in letter Rs. 1 0-45600000 Letter No, RO013 dated 21/03/2019 Voucher no - RO0O28

Total

14 interest received during the year

Grand Total

270.87

0.75

283.02

Certified that I have satisfied myself that the conditions on which funds were sanctioned have been duly fulfilled / are being fulfilled and that I have exercised the following checks to see that the money has been actully utilized for the purpose for which it was sanctioned.

Kinds of checks exercised:

(t) It has been ensured that physical and financial performance under PMGSY has been according to the requirements as prescribed by the Goverrent of India.

(ii) It has been checked rra ensured that assistance released by the Goverment of India for implementation of the programme (including fry {rative expenses) has not been diverted and utilized for any item expenditure which ts not admtmbleas pc~

hiet Engineer 3]Q P. Roads & Bridges Sev kc&rd SAS,Nagar, j

Page 3 of 4 Generated On ; 25/09/2019 O8:16 AM 2014 NRRDA, All rights reserved.

UTILIZATION CERTIFICATE FOR THE YEAR 2018-2019 (31/03/2019) UNDER PRADHAN MANTRI GRAM SADAK YOJANA (PROGRAMME FUNDS)

Agency: Punjab Roads & Bridges Development 1, Certified that a sum of Rs. 238.13 Cr Board, Mohali. was received as grants-in-aid from State: Punjab Goverment of India during the year A. Unspent Balance as on 01/04/2018 2018-2019 & a sum of Rs. 32.73 Cr

(Beginning of the FY): Rs. 11.38 Crore. was received as grants-in-aid from B. Grants received during the year 2018-2019 Goverment of Punjab during the year

2018-2019 as per details given in the from Government of India. margin, a sum of Rs. 11.38 Cr being

S.No. Letter No. & Date Amount the unspent balance of previous year (Rs. in Crote) 2017-2018 has been brought forward 1 25.00 2 Leer na J-12031/1/2015-RC (FMS 25.00

for utilization during the year 2018

3 341960) dated 23/122017 PGSY-I

25.00 2019, Interest receipt of the Agency

(Batch I) (FY 2017-2018) Rs 318 7.3 Crore during the Year 2018-2019 is Rs. 0.71 4 25.00 Cr (31/03/2019), Other miscellaneous 5 NABARD (State Share) Public 14.30 receipt of the Agency during the year Worts W/Pet Secy /CGSNO321891

dated CZ05/2018 so far is Rs. NIL Cr. 6 NABARD (State Share) Pubig 17.88 2. It is certified that a sum of Rs. 231.28 Wors.PW-Prt Secy /CGSANO32300 1

dated 06092018 crore only has been utilized by SRRDA 7 Lezer ng J-12031/1/2015-RC (FMS 34.13 Punjab during 2018-20 19 for the 341960) dated 23/122017 PMGSY

y(FY 2017-20181 Rs. 318.73 Crore purpose for which it was sanctioned. II 8 24.00 is further certified that the unspent 9 1Lezer no. .-12031/1/2015-RC (FMS 20.00 10 "341960) dated 23/122017 PIGSY 20.00 balance as on 31103/2019 Rs. 51.67 11 (Bath I) (FY 2017-2018) Rs. 318 73 Crore 20.00 crore. 12 20.00

(State Stare) Letter ne FD-FE/SR.ASST 2CGSNO323439 dated 24/022018 Rs

13 1,04,56,00,000/- excess funds Rs, 0.55 55.26,500/- received against Certre Sare cf Rs 3.18.73.00.000%

Total 270.86 C. Interest received during the year 2018-2019

(31/03/2019) Rs. 0.71 Crore. 0. Other miscellaneous receipts, if any, under

PMGSY: Rs. NIL Crore. E. Total funds available Rs.282.95 Crore.

3. Certified that I have satisfied myself that the conditions on which funds were sanctioned have been duly fulfilled I are being fulfilled and that I have exercised the following checks to see that the money has been actually utilized for the purpose for which it was sanctioned.

Kinds of checks exercised: (i) The Agency's statement of accounts for the year 2017-2018 duly audited by the Chartered

Accountant has been received and accepted. (ii) It has been ensured that physical and financial performance under PMGSY has been

according to the requirements as prescribed by the Government of India. (iii) It has been checked and ensured that assistance released by the Government of India for

implementation of the programme (including administrative expenses) has not been diverted and utilized for any purpose or on any item of expenditure which is not admissible as per the programme guidelines.

.f= F BANSAL Arouri ef P035Y8$ #3$Y 014222190¢ Prag Fas 21 -1-2821 9 ¢

SBI S.C.O. 27-28, Madhya Marg, Sector: 7-C, Chandigarh - 160007.

Bank Certificate as on 31° March, 2019

of Punjab Roads & Bridges Development Board, SCF 61-62 Phase 2, Mohali (PMGSY Program Funds Account)

Sr. No. Bank Ale No. Balance

1 A/c No. 10506608012 5,000.00

2. Flexi FDR's 55.67.92.669.10

Total (PMGSY Program Funds Account) 55,67,97,669.10

(Rs. Fifty-Five Crore Sixty-Seven Lac Ninety-Seven Thousand Six Hundred Sixty-Nine & Ten Paisa)


Detail of Accounts linked with SBI Ale No. 10506608012

State Bank of India Ale No. 10506608012 Sr. No. Balance as on 31/03/2019

1 SBI 10506608012 5,000.00 2 Flexi FDR 37968924600 2,02,47,114.10 3 Flexi FDR 38346847612 53,65,45,555.00

Total 55,67,97,669.10

(Rs. Fifty-Five Crore Sixty-Seven Lac Ninety-Seven Thousand Six Hundred Sixty-Nine & Ten Paisa)

BANK RECONCILIATION STATEMENT (PROG) for the month MARCH 2019 Sr. No. Particulars Balances

(a) Balance as per State Cash Book (31/03/2019) 51,67,18,545.10 (b) Cheques issued but not encashed 4,00,79,124.00 (c) Remittances made in the bank but not acknowledged by the bank Nil (d) Balance as per bank passbook (31/03/2019) 55,67,97,669.10

Online Balance Difference

51,67,18,545.10 0 00

«wons" 56f5%9 t

lo» Ar

F \BANSAL\Accounts of PMGSYorty For NRRDA'BRS PGSY Wons\1 03-2019 RECONCILE0ON FOX DER\Prog 31-03-2019\Bank Recorc#ton Prog J1 .03-2019

BANK RECONCILIATION STATEMENT MARCH 2019 ·ROG)

Sr. No. Date Ch. No. Amount (A)

PREVIOUS CHEQUES NOT CLEARED

Not Cleared (C) rs Cc Previous Ch. At Net Cared (E)] Ng, Date

30/03/2019 EPAYPB1S20 52 18-1903019 Punjab Mandi Board Fazilka

12 30I03/2019 EPAY1PBl12/20 p-an Mandi Board Tar Taran 18-1903003 +rev

30/03/20 19 £PAY/PB17/20 Provincial Division Sangrut 18-19 03005

30/03/20 19 EPAYPBT7/2O Provincial Division Sangry? 1E-1903006

3 29./03/20 19 130803 Punjab Mandi Board Nawanshehar 2 27/03/20 19 905904 Construction Division Moga 4 27/03/20 19 905906 Construction Division Moga 6 28/0320 19 905908 Construction Division Moga 6 28/0320 19 906151 Construction Dvision '1 Ludhiana 7 28/03/20 19 906152 Construction Division 1 Ludhiana 8 28/03/20 19 906153 Construction Division 1 Ludhiana 9 28/03/2019 906154 Construction Division 1 Ludhiana 10 28/03/2019 906155 Construction Division 1 Ludhiana 11 29/03/2019 906161 Construction Division 1 Ludhiana 12 29/03/2019 906162 Construction Division 1 Ludhiana 13 29/03/2019 906163 Construction Division 1 Ludhiana 14 29/03/2019 906164 Construction Division 1 Ludhiana 15 29/03/2019 906165 Construction Division 1 Ludhiana 2 30/03/20 19 904-444 Construction Dvision 2 Kapurth ala 3 30/03/20 19 90-44-45 Construction Division Z Kapurthala 4 30/03/20 19 904446 Construction Division 2 Kapur'thala l

4 29/03/20 19 10057 Punjab Mandi Board Gurdaspur 12 28/03/20 19 10065 Purab Mandi Board Gurdaspur 14

28/03/20 19 £PAY.PBS201 Punab Mandi Board Gurdaspur 8-1903002 , 30/03/20 19 £PAY.PBS201

Provincial Division Ferozeput T 81903019 , 30/03/2019 £PAY/PSS201 Provincial Division Fero zeput

1% 31903020 19 25/03/2019 20 25/03/2019 21 25/03/2019 22 25/03/2019 23 25/03/2019 24 25/03/2019 25 25/03/2019 26 25/03/2019 27 25/03/2019 28 26/03/2019 No,

29 26/03/2019 30 26/03/2019 31 28/03/2019 32 28/03/2019 33 28/03/20 19 34 28/03/2019 35 28/03/2019 36 28/03/2019 37 28/03/2019

48,34,169.00

34,10,125 00

10,07,241.00

8.19.466.00

35.331.00 2.44,476.00 1.33.476 60 1.26.208 00

33,05200 84,814 00

1,56,670.00 70.6s2 o0 7,353 00 66,104.00

1,69,628.00 3,13.340 00 1,41,304 0

14,705.00 96,997.00 96.997.00

1,93,994.00 ·255.00 Excess amount cleared in Bani Rs 51,028

1,38.809.00 43,91,841.00

58,76.366.00

1,09,73,398 00

906784 Provincial Division Ferozepur 1,18,049.00 906785 Provincial Division Ferozepur 59,025.00 906766 Provincial Division Ferozepur 1,18.050.00 906787 Provincial Division Ferozeput 1,29,511.00 906788 Provincial Division Ferozepur 64,756.00 906789 Provincial Division Ferozepu! 1,29,512.00 906790 Provincial Division Ferozeput 1,64,048.00 906791 Provincial Division Ferozepur 82,024.00 906792 Provincial Division Ferozepur 1,64,048.00 906793 Provincial Division Ferzepur 39,047.00 90679-4 Provincial Division Ferozepur 19,523.00 906795 Provincial Division Ferozepur 39,048.00 906796 Provincial Division Ferozepur 20,027.00 905797 Provincial Division Ferozepur 10,013.00 906798 Provincial Division Ferozeput 20,028.00 906799 Provincial Division Ferozepur 37.930.00 906800 Provincial Division Fe 18,965.00 . ·- e,oz.epur 906801 Provincial Division Ferozepur 37,930.00 906802 Provincial Division Ferozeput 38,555.00

(1.00) PFuS Sang/ar 21.08/2018

F BANSAL Accounts e! PMGSY\Monthly Fer NRRDA\BRS PMGSY Wen$\31-03-2019 RECONCIA'TION FOLDER\Prog 31-03-2019\Bani Recanalaton Prag 31-03- 1 2019

SHAMMI GARG & CO. Chartered Accountants

SCO 24, UGF, Surya Shopping Complex, National Road, Ghumar Mandi Ludhiana Tele :+91 1614666361 Email : [email protected]

UDIN : 19095431AAAABN6619

Independent Auditor' Report

REPORT ON THE FINANCIAL STATEMENTS

We have audited the attached consolidated financial statements of the PUNJAB BOARDS & BRIDGES DEVELOPMENT BOARD, SCF 61-62, PHASE-II, SECTOR-S5, MOHALL, PUNJAB which comprise the consolidated Balance Sheet as at March 31, 2019 and Income & Expenditure of the Board for the year ended in respect of PRADHAN MANTRI GRAM SADAK YOJANA (ADMIN FUND), and a summary of significant accounting policies and other explanatory information,

MANAGEMENT'S RESPONSIBILITY FOR THE FINANCIAL STATEMENTS

The Management is responsible for the preparation of these financial statements that give a true and fair view of the financial position and financial performance of the Board accordance with the Accounting Standards and in accordance with the accounting principles generally accepted in India. This responsibility includes the design, implementation and maintenance of internal control relevant to the preparation and presentation of the financial statements that give a true and fair view and are free from material misstatement, whether due to fraud or error.

AUDITOR' RESPONSIBILITY

Our responsibility is to express an opinion on these financial statements based on our audit. We conducted our audit in accordance with the Standards on Auditing issued by the Institute of Chartered Accountants of India. Those Standards require that we comply with ethical requirements and plan and perform the audit to obtain reasonable assurance about whether the financial statements are free from material misstatement,

An audit involves performing procedures to obtained audit evidence about the amounts and disclosures in the financial statements. The procedures selected depend on the auditor's judgment, including the assessment of the risks of material misstatement of the financial statements, whether due to fraud or error, In making those risk assessments. The auditor considers internal control relevant to the Board's preparation and fair presentation of the financial statements in order to design audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Board's internal control. An audit also includes evaluating the appropriateness of accounting policies used and the reasonableness of the accounting estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that the audit evidence we have

obtained is sufficient and appropriate to provide a basis for our audit opinion. We report on the account of the Board, subject to the Notes on Accounts as per schedule-l that:

a. We have obtained all the information and explanation which to the best of our knowledge and belief were necessary for the purpose of our audit;

b. In our opinion, proper books of account as required by law have been kept by the Board so far as appears from our examination of those books,

c. The Balance Sheet and the Income & Expenditure dealt with by this Report are in agreement with the books of account,

OPINION

In our opinion and to the best of our information and according to the explanations given to us, the aforesaid financial statements give the information required by the Act in the manner so tequired and give a true and fair view in conformity with the accounting principles generally accepted in India:

(a) In the case of the Balance Sheet, of the state of affairs of the Board as at March 31, 2019

(b) In the case of the income & Expenditure, of the Surplus of the Board for the year ended on that date; and

(c) The Transactions of the Board, except as detailed otherwise. elsewhere in the report, which have come to our notice have been within the delegated powers and budge approved by the Board.

For Shammi Garg & Co Chartered Accountants

(ShcmmlG~ Partner (Membership No.: 095431] (Firm Registration No. : O17212N) Place: Chandigarh Date: 20/09/2019

•

PUNJAB ROADS & BRIDGES DEVELOPMENT BOARD MOHALI CHANDIGARH

(A) SIGNIFICANT ACCOUNTING POLICIES

1. BASIS OF ACCOUNTING

The Financial Statements are prepared under the historical cost convention as a going Concern on hybrid system of accounting and in accordance with the Accounting Standard issued by the Institute of Chartered Accountants of India,

2. FIXED ASSETS

Fixed Assets are stated at cost of constructing Rural Roads. up-gradation of Roads including expenses related to construction and up-gradation of Rural Roads in Punjab.

3. DEPRECIATION

The Board does not charge Depreciation on the Roads Constructed,

4. RECOGINTION OF REVENUE/EXPENDITURE

The Board follows Double Entry system of Accounting,

S. SEGMENT REPORTING

The Board is an apex body of Constructing/Upgrading of Roads & Bridges and Constructing/Up-gradation of Rural Roads along with Sign Roads etc. which in context of AS-17 'Segment Reporting' issued by the ICAl is considered only reporting segment. So separate reporting is not necessary,

6. OTHER ACCOUNTING POLICIES

The Board has been formed under Act for development of Roads & Bridges infrastructure in the state of Punjab, it has been funded by Central Govt. under P.M.G.S.Y. as an autonomous Board and its main objective is construction Maintenance and strengthening of Rural Roads. According, it is not commercial organization operating for profits. Hence, it follows generally accepted accounting principles in respect of accounting policies nof specifically referred to herein above as applicable to such organizations,

(B) NOTES IQ ACCOUNTS

1. Contingent Liabilities not provided for FY 2018-19 : NIL 2. During audit we found that in most of the cases Opening & Closing balances of manual

cash book was different from the balances shown by onine cash book, 3. In most of the cases it was found the expenses were booked under wrong heads or inter

heads. All the divisions are using Misc. Office expenses as general head to book different expenses, i.e. Petrol Expenses, Vehicle Repair, Telephone etc,

I

4, In the opinion of the Management the Current Assets [Including stocks, stores and consumables, as valued by the management), Loans & Advances are approximately of the value stated, if realized in the ordinary course of business,

5. The Board has been set up by Govt. of Punjab, as an apex body for constructing upgrading rural roads, under, PMGSY scheme in the state of Punjab and by virtue of provision of a Section 10 {23C)(iab) of the Income tax Act, 1961 it is exempt from payment of income tax and therefore, no provision for taxation has been made in the accounts.

6. Expenses vis-g-vis Budget; In case of various expenses incurred, all the expenses are within the budgetary limits and in respect of special items, not covered the Budget expenditure has been incurred only after obtaining prior approval of the Board.

7. Related Party Disclosures; The Board is an autonomous body set up by Govt. of Punjab having no individual interest. Therefore. there is NIL disclosure under this head, as required by the Accounting Standard 22

8. Deferred Tax Assets Liabilities; The Board is exempted from taxation under the provision of Section 10 (23CJ(iiab) of the Income Tax Act, 1961.in view of this there is no disclosure for Deferred Tax Asset/Liabilities as required by Accounting Standard 22,

9. Previous year's figures have been regrouped & re-casted wherever considered necessary.

10. Schedules attached form part and parcel of Balance Sheet of the Board as at 31.03.2019

For Shammi Garg & Co Chartered Accountants,©

'3 [CNN '&a

(Shammi Garg) Partner (Membership No.: 095431) (Firm Registration No. : 017212N] Place: Chandigarh Date: 20/09/2019

t DIN : 19095431AAA AHN619

PMGSY ADMINISTRATIVE FUND STATE BALANCE SHEET

UNIAB ROADS & BRIDGES DEVELOPMENT BOARD, MOHALI (Referred to ia Paragraph 1J.4.3 ef the Account» Masual ef Adalaistrati e Es pees Fusd)

CONSOLIDATED BALANCE SHEET AS AT 31.03.2019

Linea CA[TL_END Sp LIABILITIES

2 [State Administrative Expenses Furf

7 [Current liabilities

Se led ale CURRENT YEAR PRESTOL'S YEAR LI (PMGSY/SCH/F-S2A·ADM) 22,657,829 S 24,941,463 8

LI (PMGSY/SCH/F-$2A -ADM) . . L2 (PMGSY/SCH/F-S2B-ADM) 339,704 S4 340,635.23

L2 (PMGSY/SCHF-STB-ADAM) 12,050,472 4 11,212,960.77

LJ (PMGSY/SCH/F-S2C-ADM)

LA (PMGSY/SCH/F-S2D- ADM)

. 10,656 00 10,6$6 o0

TOTAL

A,884 TS I Cash in Chest with SRRDA

: Cash in Chest wth PIUs

3 Bark Balance

4 Imprest with Staff

s Current Asset

6 Durable Assets

7 /nrecengile! Bari Authorization TOTAL,

7

AI (PMGSY/ISCH/F-S2E-ADM)

A2 (PMGSY/SCH/F-S2F-ADM)

Current Year

$$4,212 00

14,552,15$ 19

387,403 0

19,264,889 0

$$4,212 00

16,361,518 8

32$,096 0

19,264,$39 0

715.89 SO1ES ON ACCOST AS FER ASS}XLRE ATTACHED

COMPILED FROM THE RECORDS & OTHER DOCUMENTS PROVIDED BY THE VARIOUS DIVISION AND BOARD NOTE ·AS PER OUR SEPARATE REPORT OF EVEN DATE ATTACHIED FOR SHAMSI GARG AND CO CHARTERED ACCOUNTANTS¥-} (FIRM REG. NO. 0172128)

DATED:- 2009/20 19 PLACE:» CHANDIGARH CA, SHAMMI GA

PARTNER SL.NO, 095431

¢ . sCHEDT$ -1T(Adi@istrathve FY ses Fwd) "urreat Year Previous Yean PART;L CENTRAL ADMINISTRATIVE EXPENSES FLSD Opening Balance $45$77230 00 $41$0444 00 Add Funds Recered frees MORD Pay & Accounts Officers 0 00 26 786 00 Total 54877230 00 $4877230 00 Funds froe GOT . . Deduct as per Iroe & Espediture Aoust Balance of which a) Asets per Contra 32219400 II 29935766 11 b) Fors part of Bark Balance, deposits & Current Asset

a . PART ±J} STATE ADMEN y ;p . Operimg Balance

e . Add. Funds Received SO FAR . . Total . . Deduct as per Iese A Espeditare A€ouaf Balance of which: a) Ast» per Contra . . b) Ferrs pert of Harl Balance, deposits l Curert Assets . .

TOTAL (A) 22£67 s9 24,941,463 19

CONSOLIDATED BALANCE SHEET AS AT 31.03.20 19

SCHEDULE -12 SURPLUS sns eyD CEIL_ANEOs ISCoMr Current Year Pre leas Yea Oper=ng Balaze (A) Add Transfer of surplus from lcore & Expend@ure Account (B) . interest from Bark ( Board ) 11,973,733 23 11,136,221 77 Interest froes Harl (Divisions ) 76,739 23 76,739 00 Ms Recrips (Beard) 46,$19 54 47,750 23 Ms Ripes ('Divisors) 292,84.5 00 292,445 00 Received frees Din XEN .

Q Delaet Transferred to the SRRDA daring the year (C ) . Tetal (A) + (B)» . 1} 399.177, 9g II .

CH LE_ 13 DEPQs[Ts REAy ABLE "arrest Yran Treloar Yea Balance as per the Balance Sheet of the Previous year Ad! Received Dung the year . Les Refunded daring the year . [Closing Balance . . Detuh of D-et O, g, ding for over Three Years

a Tetal . . • To be ud oly in Annual Balance Sheet SELE_> L4 CURRENT LIABILITIES 'arrest Year Pre lets Yea

Upaid Bills Outstanding Bills Outstanding for more than Six Moths . . Number of Parties Amount . . Statutory Liabilities . Amoart Ref Free Division XEN 10 656 00 10 656 0 Tetul To I a To be used only in Annual Balance Sheet

? CONSOLIDATED BALANCE SHEET AS AT 31.03.2019 •

, SCHEDULE- A1 CURRENT ASSETS Curr±st Year rev leas Year [A.) Misc. Advances i) Considered Safe . in) Considered U- Safe . in) TDS 317,403 00 32$,096 00 r) Consultation Fees (Soil 'Testing) . . v) Wark Doe by Cotractere . . vi) Refunded by PRBD . . vu) Trarafer to DPT . Total 317,403 00 325.096% g

SCHEDULE_> A2 DURABLE ASSETS Current Yea1 Pries Year DI RABLE ASSETS Opening Balance 19,264,$$9 00 1 9,264,3$9.00 Ad Additions daring the Year .

loin» Halate 19,264,889.00 19,264,889.00

HANK BALANCE Carrest Yea Previews Year DI¥A DE

Harl Balance 14,1$2,158 19 16,361.518 89 fL,%4

Cest $$4,212 00 $$4,212.00 Bani Balance . . Tetal 170.49 16,915.730.89

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PMGSY-F-1-(I&E-2) PMGSY ADMINISTRATIVE EXPENSES FUND

Income & Exependiture Account (SRRDA) for 2018-19 (Referred to ia paragraph 13.4.2 of the Accounts Manual of Administrative Expenses Fund)

Name of SRRDA Pun lab Rods & Brig+s Develgmet Board, Mohs

Particular SRRDA Amoat ALL DPR. At Suto (Cel. 2+3) 1 2 J • of F • ta Fett fgm oyt gf trqig

Erpeases [Audit 8 Accounts 1,177,834 00 . 1,177.834 00 Erpese 7,852,837.00 2,891,804.00 10,744,641.00 Telephone Erper&es 450,314.00 399.918 00 859 217 tr Ofie Esper&es 1,961,111.00 9251.809.11 1t.212.920.11 g

280,010 00 15,644.00 295,654 00 internet Expenses 160.972 00 334, 966 .00 495 934 00 Corp.uter Mairt, . 801,791.00 801.791.00 Fax 8 Postage . 44. 809.00 44. 809.00 Otoe Feting . . . Hire ct Vehicle . (10,500.00 (10,500 00 Cc» Baiding Rent . . . [Worth / Carleen&e / Meeting / Seminar 3,510,766 0 152,666 00 3,663,432 00 Stator=ary 1,257 .710 00 1,693 909 0 2 4951,619.00 kart et Vehicle . (a 970.00 (38 970.00 Tairing fer Sail Detore=t . 30.000. O0 30 000 00 TOTAL Expenses tale to the Balance Sheet 16,651,554.00 15,567,846.11 32,219,400.11 Part IL State Administrative Fund (tr the State Govt. Expenses} (Lust te expenses Account head wise)

TOTAL Expenses taken to the Balance Sheet 16,651,554.00 15,567,846.11 32,219,400.11 L Surpluses

ingot?

Income 46,819.54 292.885 00 339,704 54 lrterest lnaore 11,973,733.23 76,739.23 12,050,472. 46 Total

12,020,552.77 369,624.23 12,390,177.00 Carried to the Surpluses and Reserves i the Balance Sheet) 12,020,552.77 369,624.23 12,390,177.00

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UTILIZATION CERTIFICATE FOR THE YEAR 2018-2019 (31/03/2019) UNDER PRADHAN MANTRI GRAM SADAK YOJANA (ADMINISTRATIVE FUNDS)

Agency: Punjab Roads & Bridges Development 1. Certificated that a sum of Rs. NIL crore

Board, Mohall. only was received as grants - in - aid from Government of India during the

State: Punjab year as per details given on the margin. A. Unspent Balance as on 01/04/2018 Rs. 1.63 crore being the unspent

{Beginning of the FY): Rs. 1.63 Crore. balance of the previous year

B. Grants received during the year 2018-2019 2017-2018, has been brought forward

from Government of India. for utilization during the year 2018 2019. Interest receipt of the Agency

S.No. Letter No. & Date Amount during the year 2018-2019 (upto [Rs, in Crore)

1 - 31/03/2019) was Rs. 9.08 crore. Other 2 a a miscellaneous receipts of the Agency 3 ® a

4 ooo during the year were Rs. NIL crore. (as . Total NIL per details attached)

c Interest received during the year 2018-2019 2. It is certified that a sum of Rs. 0.23 (31/03/2019) Rs. 0.08 Crore. crore only has been utilized by SRRDA

D. Other miscellaneous receipts, If any, under Punjab during 2018-2019 (31/03/2019)

PMGSY: Rs. NIL Crore. for the purpose for which it was sanctioned. It is further certified that the

E Total funds available Rs.1.71 Crore. unspent balance of Rs. 1.48 crore remaining at the end of the year (31/03/20 19) will be utilized.

3. Certified that I have satisfied myself that the conditions on which funds were sanctioned have been duly fulfilled / are being fulfilled and that I have exercised the following checks to see that the money has been actually utilized for the purpose for which it was sanctioned

Kinds of checks exercised: (i) The Agency's statement of accounts for the year 2017-2018 duly audited by the Chartered

Accountant has been received and accepted. (ii) It has been ensured that physical and financial performance under PMGSY has been

according to the requirements as prescribed by the Government of India. (iii) It has been checked and ensured that assistance released by the Government of India for

implementation of the programme (including administrative expenses) has not been diverted and utilized for any purpose or on any item of expenditure which Is not admissible as per the programme guidelines.

%f» F ASAL tort» sf PSYrtvy fer N@#EA MRS PA3$Y wen" cir =33 8 Arr" Agwt #arc rvy o¢


Bank Certificate as on 31° March, 2019

of Punjab Roads & Bridges Development Board, SCF 61-62, Phase 2, Mohalj (PMGSY Administrative Expenses Fund Account)

Sr. No. Bank Ale No. Balance 1 A/c No. 10506608056 1,00,268.00

2. Flexi FDR's 1,47,51,890.89

Total (PMGSY Administrative Expenses Fund Account) 1,48,52,158.89

(Rs. One Crore Forty-Eight Lac Fifty-Two Thousand One Hundred Fifty Eight & Eighty-Nine Paisa)


Detail of Accounts linked with SBI A/c No. 10506608056

State Bank of India Ale No. 10506608056 Sr. No. Balance as on 31/03/2019

1 SBI 10506608056 1,00.268.00 2 Flexi FDR 31382972583 1,47,51,890.89

Total 1,48,52,158.89

(Rs. One Crore Forty-Eight Lac Fifty-Two Thousand One Hundred Fifty Eight & Eighty-Nine Paisa)

g e

BANK RECONCILIATION STATEMENT ADMN FUNDS for MARCH 2019 Sr. No. Particulars Balances

(a) Balance as per State Cash Book (31/03/2019) 1,48,52,158.89 (b) Cheques issued but not enc ashed 0.00 (c) Remittances made in the bank but not acknowledged by the bank Nil (d) Balance as per bank passbook (31/03/2019) 1,48,52,158 89

Fax Purab Rofr. 8 B s.03,-! · sRRDA,Punjab

Telephone No. 5134632, 5134620 Fax No. 5134640

e-mail id. office.prbdb@punjab gov.in

Online MARCH 2019 Difference

1,48,52,158.89

F BANSAL&counts of PGSYWont\y For NRRDA\BRS PMGSY Wors) 1 -03-2019 REC ONCILA'TIN FOLDER&drn 31-03-20199Aimn Recon\ton 31 03-2019

BANK RECONCILIATION STATEMENT ADMN FUNDS MARCH 7619

Sr. Prewit enth Previous Ch. No. Date Ch. No. Amount (A) Not Cleared (C) Cqats Not

No. Cared (E)

'

Total . . G. Total Cheques Not Cleared .

F BANSAL Accounts ct PMGSY\Monthly Fer NRRDA\BRS PMGSY Waris\31-03-219 RECONCILATION FLDERA@mn 31-03-201%dmn Recantation 31-03-2019

punjab roads & bridges development board scf 61...

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