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It is submitted that Mr. Khan Muhammad Dishwasher NIM, Mess is absent

from: 07-04-2012 because he is not healthy and able to working in NIM Mess during

MCMC. It is requested that a Dishwasher may kindly be provide to compare work load

with the morning Dishwasher.

Moreover, it is to inform you that Mr. Saeed Ahmed S/o Muhammad Qasim

was worthy/ hard worker man & he was working as a Dishwasher during pervious courses.

It is therefore requested that above mentioned official may kindly be appoint as helper on

daily wages.

Mess

Officer

A.D(Admin)

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It is submitted that an application of Syed Muhammad Driver NIM, Quetta

have receive, in his application he stated that the Vehicle No. QAK-1921 which is in use of

Mess works, the vehicle needed full engine repairing and maintaine works. One quotation

has obtained (for full engine repairing) from M/s Milat Autos Quetta amounting to

Rs.24,845/- at F/A.

Moreover, cushion of the said vehicle is also needed to replace, the

quotation has obtained from M/s Awami Cushion Makers Quetta, amounting to Rs.9,000/-

is at F/B.

The spear parts and labor charges Quotation has obtained form M/s Karachi

Cylinder Boring & Auto Mobile Engineering Works, Quetta amounting to Rs.11,100/- at

F/C.

However, if approved a committee may be constituted for repairing work of

this vehicle, so that the work may be carried out smoothly & satisfactorily.

Submitted for administrative approval please.

Mess

Officer

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The detail of late hour sitting charges of Mess staff for the months of

March, 2013.

Submitted for approval please

Mess officer

A.D(Admin)

S# Name of Staff DesignationMarch 2013

Days Amount

1 Abdullah Waiter 30 1750/-

2 Muhammad Hanif Waiter 30 1750/-

3 Abdul Razzaq Waiter 30 1750/-4 Abdul Rehman Waiter 30 1750/-

5 Muhammad Umer Waiter 30 1750/-

6 Gulistan Waiter 30 1750/-

7 Muhammad Younas Waiter 30 1750/-

8 Zahoor Ahmed Dish washer 30 1750/-

9 Khan Muhammad Dish washer 30 1750/-

10 Anil 2 Sweeper 30 1750/-

Total Amount: 17500/-

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It is submitted that an advance of Rs.60,000/- (Sixty Thousand Only) was

drawn to meet the expenditure regarding grocery items & day to day Mess expenditure of

MCMC-12.

S# Particulars Number of Persons

1. Participants of MCMC-12 25

3. Faculty Member 01

4.

5.

Guest

Guest Speaker

01

01

Total No. of Persons 28

Break up of expenditure for the period from 22-11-2011 to 27-11-2011 is as

under:-

1. Grocery 28533

2. Mess Expenditure (day to day) 33705

Total: 62238/-

62238/6/25=414/- per person

3. Misc

Sprit

Super Dawn Spray

200/-

240/-

Sub Total: 62678/-

It is proposed that sanction of administrative and financial approval for

payment ofRs. 62678/- ( Sixty Two Thousand Six Hundred & Seventy Eight Rupees only)

may kindly be accorded. Bills/ vouchers are place for perusal please.

Mess

Officer

D.D(A&F)

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It is submitted that the vouchers/ bills regarding day to day Mess

Expenditure and Grocery items w.e.f 19-07-2011 to 20-07-2011 at F/A. for Two Faculty

Members/ Eight Guests, Seven members of BC Police Guard (Police) & Two Chowkidars

on the expenditure of Break Fast / Lunch and Dinner for Four days may kindly be

accorded. Detail is as under:-

1. Grocery 5003


Sub Total: 7703/-

7703/2/19=202/- per person

It is proposed that sanction of administrative and financial approval for

payment ofRs.30419/- (Thirty Thousand Four Hundred & Nineteen Only) may kindly be

accorded. Bills/ vouchers are place for perusal please.

Mess Officer

D.D.(A&F)

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It is submitted that day to day Mess & Grocery expenditure (Breakfast,

Lunch and Dinner) is as under.

Demand of advance Rs.25,000/- for Mess expenditure from 21-02-2012

to 01-03-2012 is as under:-

S# Items Expenditure Remarks

1. Grocery 17037/- It is submitted that the vouchers/ bills

regarding day to day MessExpenditure and Grocery items w.e.f

19-07-2011 to 20-07-2011 at F/A. for

Two Faculty Members/ Eight Guests,

Seven members of BC Police Guard(Police) & Two Chowkidars on the

expenditure of Break Fast / Lunch and

Dinner for Four days may kindly beaccorded

2.

Mess Expenditure (day to

day)11938/-

Sub Total: 28975/-

28975/18/10=160/- per person

It is requested that administrative and financial approval for payment of

Rs.28975/- (Twenty Eight Thousand Nine Hundred & Seventy Five Rupees Only) may

kindly be accorded. Bills/ vouchers are place for perusal please.

Mess

Officer

A.D(Admin)

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It is submitted that day to day Mess & Grocery expenditure (Breakfast, Tea

break, Lunch and Dinner) is as under.

Demand of advance Rs.70, 000/- for Mess expenditure from 22-08-2013



1. Grocery 17331/-

The 25 Participants of MCMC-16,

Five Faculty Member 08 Officials

of NIM Quetta

2. Mess Expenditure (day to

day)

28271/-

Grand Total: 45602/-

45602/5/38=240/- per person.

It is requested that administrative and financial approval for payment of Rs.45602/-(forty five Thousand Six hundred and two) may kindly be accorded

Bills/vouchers, Copies of register and demands of cook are placed belowfor perusal please. The Menu is attached as F/A.

Submitted for approval Please

(Mess Officer)

A.D(Admin)



2.3.

Faculty MemberOfficials of NIM

0508


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It is submitted that the Study Tour Group of Senior Management Course

NIM Karachi visiting Quetta during their Inland Study Tour from: 22-04-2012 to 27-04-

2012 and beside that another Inland Study Tour Group of the Participants of SMC Lahore

have also scheduled to visit Quetta From:06-05-2012 to 11-05-2012. Both study tour will

stay at NIM Quetta they will also be boarding and Lodging facility in the NIM, Quetta.

It is proposed that an advance of Rs. 80,000/- (Eighty Thousand Only) maykindly be provided for Mess Expenditure/ Grocery Items including (Breakfast/ Tea Break/

Lunch & Dinner) which are urgently required and administrative/ financial approval,

please.

(Mess Officer)

A.D (A&F)

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Reference to Para No. 339 to 343, an advance of Rs.80, 000/- was drawn on19-04-2012 to meet the expenditure of IST group of Karachi/ Lahore. Whereas, the

adjustment of the said advance is as under:-

S# Particulars Amount

1. Bills/ Vouchers Adjusted on 18-05-2012 64,891/-

2. Deposited in Bank on 18-05-2012 15,109/-

Total Adjusted Advance (Participants of SMC

Karachi & Peshawar)

80,000/-

It is hereby stated according to Para No.380 dated: 18-05-2012 Bills/Vouchers of Rs. 64,891/- was already adjusted and remaining amount of Rs.15109/-

(Fifteen Thousand One Hundred & Nine Only) was deposited in National Bank of PakistanCity Branch Quetta. Bank deposit slip is attached at F.A.

(Mess Officer)A.D (A&F)

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Amount Receiving Certificate

Time Date

11:15 a.m. 25-05-2012

I have received 655/- Rupees from Mr. Farooq Ahmed Participant of MCMC-13.

(Syed Muhammad Haider Naqvi)

LDC/ NIM Quetta.

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It is submitted that the Six days In-service Training of College Teachers

(ITP-9) is commencing from: 21st

May, 2012, an advance of Rs. 60000/- (Sixty

Thousand Only) may kindly be provided for Mess Expenditure/ Grocery Items

which are urgently required and administrative/ financial approval, please.

(Mess Officer)

A.D (Admin)

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It is submitted that day to day Mess & Grocery expenditure (Breakfast,

Lunch and Dinner) is as under.

Demand of advance Rs.60,000/- for Mess expenditure from 14-05-2012



1. Grocery 37763

The 25 Participantsof MCMC-13/ One

Faculty member /

One Guest (Khuram

Shahzad)/ One GuestSpeaker

18 participants are

residing in NIM

Hostel

2. Mess Expenditure (day to day) 41769Sub Total: 79532/-

3.

Misc Expenditure:

(i) Glue(ii) Door Catcher(iii) Sprit(iv) Sprit(v) Match(vi) Cotton Roll(vii) Sprit

30/-30/-

100/-

100/-

100/-100/-

100/-

Sub. Total: 560/-

G. Total: 80092/-

79532/7/28=406/- per person


Rs. 80092/- (Eighty Thousand & Ninety Two Rupees only) may kindly be accorded. Bills/

vouchers are place for perusal please.

Mess

Officer

A.D(Admin)



2. Faculty Member 01

3. Guest Speaker 01

4. Guest 01


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It is submitted that Two days workshop of (SPRSM) UNDP, Quetta to meet

the expenditure regarding grocery items & day to day Mess expenditure.

The Mess expenditure from 29-03-2012 to 30-03-2012 is as under:-


1. Grocery 5772Two days workshop of

(SPRSM) UNDP,Quetta Menu approved

by Assistant Director

Admin / DeputyDirector Programme,

NIM Quetta Menu

attached at F/A.


Sub.Total: 20987/-

3. Misc Exp:

Sprit 100/-G. Total: 21087/-


1. Participants of (SPRSM) UNDP

workshop

30


20987/02/30=350/- per person


Rs.21087/- (Twenty One Thousand & Eighty Seven Rupees Only) may kindly be

accorded. Bills/ vouchers are place for perusal please.

Mess

Officer

D.D(A&F)

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It is submitted that by the Directives of Director General the purchase of sixteen

pairs of sleepers for Hostel Washrooms to facilitate the Study Tour Group of SMC-10th

Participants. The above mentioned work has been done. The detail of expenditure is as

under:

S# Name of Item Quantity Amount

1 Pairs of Sleepers 16 3680/-

It is proposed that sanction of administrative and financial approval for the

payment of Rs.3680/-(Thirty Six Thousand & Eighty Rupees Only) may kindly be

accorded. Bills/ Vouchers are place for perusal please.

Caretaker

Hostel

D.D.(A&F)

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It is submitted that an advance of Rs.20,000/- (Twenty Thousand Only) may kindly

be provide to undersigned to purchase the Crockery items for Mess which are urgently

required. Advance will be adjusted after procurement of below mentioned items.

S# Name of Items Quantity Amount

1 Chopper Machine (Commercial) 01 Nos. 4200

2 Ice-Cream Maker 6 litter 01 Nos. 4600

4 Chopper large/ small 02 Nos. 1000

5 Pillar for Potato 02 Nos. 5006 Cutting Board 02 Nos. 500

7 Spoon Large Size 01 Nos. 400

11 Tea Mugs 6 Nos. 300

12 Tea Cups 6 Dozen 5800

13 Glass 8 Dozen 2700

Total: 20000/-

It is requested that the above mentioned items are required for Cooks & Waiters to

smoothly work during Course.

Submitted for approval please:

Mess

Officer

D.D.(A&F)

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It is submitted that the 13th

Mid Career Management Course are commencing from

05th

March, 2012. An advance of Rs. 60, 000/- (Sixty Thousand Only) may kindly be

provided to undersigned for Mess expenditure/ grocery items which are urgently required

and administrative & financial approval please.

Mess Officer

A.D. (Admin)

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It is submitted that according to Para No. 39-42/N, an amount of

Rs.40,000/- was drawn on October 28, 2011for purchase of grocery items and meet out the

day-to-day Mess expenditure during In-service Training of college Teachers. Amounting

to Rs.40,000/- adjusted in National Bank of Pakistan City Branch, Quetta dated 01-03-

2012. Bank deposit slip is attached at F/A.

submitted for approval please. 1

Mess

Officer

A.D(A&F)

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