public record act and media request logs 08-05-14

CITY OF CARMEL-BY-THE-SEA

Council Report

August 5, 2014

To: Honorable Mayor and Members of the City Council

From: Jason Stilwell, City Administrator

Submitted by: Lori Frontella, MMC, Interim City Clerk

Subject: Public Records Act Summary Report

______________________________________________________________________________ The monthly Public Records Request document log attached includes request that were submitted from the last report presented to the City Council in July to present.

PROCESS:

These Public Records Request have been processed in accordance with Government Code 6250.

TRENDS:

There were 16 requests with 11 completed and 5 pending; of those pending 4 were submitted 7/25/14, 4 days prior to this report.

August 5, 2014 Regular City Council Meeting Page 48

Request No.

Request Date

10-Day Due Date

14-Day Ext. Date

Status Completed Date

Requested By Contact Phone/ Email

Info Requested Comments/Date Partial Completed

Estimated Hours

Estimated Cost

2014-1 1/3/14 01/13/14 n/a Complete 1/6/2014 Paterson John Hanson Rejection claim and Facilities Use Plan

Referred to website where documents are posted

1.08 214

2014-2 1/5/14 01/15/14 Extension 1/31/2014 Extension 2/21/2014

Complete 2/21/2014 Paterson City's marketing plan for the leasing of Flanders; Documents related to city staff time and consultant's expenditures for Flandersp; and all disclosable documents, materials, correspondence, emails, proposals, et cetera related to the marketing and leasing of the Flanders Mansion property between January 1, 2013 and the present.

Extension letter sent 2/7/2014

0.9 167

2014-3 1/6/14 01/26/14 n/a Complete 1/7/2014 Mary Schley, Pine Cone

Please provide me a copy of any and all contracts with Richard Tavener/Wonderspace preceding the revised contract on the Jan. 7 council agenda.

0.27 14


How the hours and costs for fulfilling the PRA requests were calculated? Explain why it took 1.47 hours to provide Heidi Burch's letter of resignation?

Media Inquiry - -


Policy on memorial benches

Media Inquiry - -

2014-6 1/10/14 01/20/14 Extension 2/3/2014

Complete 2/3/2014 Virginia Hennessey Record detailing current and former employees, elected officials or city council members benefits

Extension letter sent 1/21/2014. Informed that records are ready for pick up.

0.54 107

2014-7 1/13/14 01/23/14 n/a Complete 1/23/2014 Arturo Sainz Foundation for Fair Contracting

Inspector's daily logs- Start of work through March 1, 2013 Various Street Improvements

0.41 21

2014-8 1/15/14 01/25/14 Extension 2/7/2014

Complete 2/7/2014 Mary Schley, Pine Cone

Benefit information for city employees

See original request. Letter sent 2/7/2014

2.16 384


Form 700's for all candidates for Office

0.35 18


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date

Date Completed Requested By Phone Info Requested Status

1 7/5 7/15 7/5 City & County of San Francisco Background check on an applicant

Check conducted & requestor advised

2 7/5 7/15 7/5 State of CA Dept. of Corrections Background check on an applicant


3 7/5 7/15 7/5 U.S. Office of Personnel Mgt. Background check on an applicant


4 7/8 7/18 7/8 Aptos/La Selva Fire Protection District

Background check on an applicant


5 7/8 7/18 7/8 Francis Duda Copy of incident report-#CC1400405

Report was provided to requestor

6 7/8 7/18 7/8 Judith Catalano Copy of incdient report-#CG1400306


7 7/8 7/18 7/8 California Highway Patrol Background check on an applicant


8 7/10 7/20 7/10 U.S. Investigative Services Background check on an applicant


9 7/10 7/20 7/10 PRS, Inc.-Insurance Services Copy of accident report-#CA1400315


10 7/14 7/24 7/15 Carmel Pine Cone - Mary Schley Additional information on robbery-#CG1400342; request for media log summary

Information provided to requestor

11 7/15 7/25 7/15 Carrie Theis Request for crime report #CG1400252

Denied-message left. Case under review and consideration of charges per DA's office.

12 7/15 7/25 7/15 Carrie Theis Futher inquiry with regards to report #CG1400252

An information summary report was provided to requestor for hearing purposes

13 7/15 7/25 7/15 Law Offices of Julie Crawford Request for Policy - Section 510-Vehicle Towing & Release

Policy was provided to the requestor

14 7/18 7/28 7/18 Monterey County Sheriffs Office Background check on two applicants


15 7/18 7/28 7/18 U.S. Office of Personnel Mgt. Background check on two applicants


PUBLIC RECORDS REQUEST LOG - JULY 2014


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-10 1/21/14 01/31/14 Extension 2/11/2014

Complete 2/24/2014 Neil Shapiro 1) all records reviewed or created in the preparation of the PRA log 2013; and 2) records sufficient to identify individuals involved in preparation of the PRA log 2013

City Administrator sent letter dated 2/4/2014. Letter sent 2/7/2014. Email sent 2/21/2014

5.67 1,031


Lucas Austin Investigation Media Inquiry - -

2014-12 1/22/14 02/01/14 n/a Complete 1/21/2014 Larry Parsons, Monterey Herald

Lucas Austin Investigation Media Inquiry - -


Are you satisfied that Lucas Austin is a legitimate city council candidate

media Inquiry. City Administrator Stilwell responded

- -


Copies of Mr. Austin's forms 501, 700 & 410

Inspected file and given copies on the spot.

0.81 144

2014-15 1/30/14 02/11/14 n/a Complete 2/3/2014 Candace Cate Historical Election Information

May require extension 3.11 552

2014-16 1/31/14 02/10/14 n/a Complete 2/7/2014 William S. Hood, Jr.

Copy of Claims filed by counsel on behalf of Mr. McInchak & Mr. Hanson

Letter sent 2/7/2014 2.16 428

2014-17 1/31/14 02/10/14 n/a Complete 2/3/2014 Ms. Paterson All documents noted on the agenda as "Under Separate Cover"

Referred to website where documents were posted on 2/3/2014

0.14 7


Forms 460's for Candidates for Office and Elected Officials

0.22 11

2014-19 2/4/14 02/14/14 n/a Complete 3/14/2014 Candace Cate Elections Information See similar request same person Request No. 2014-15. Voluminous request.

10.94 1,946


Check Register Questions Media Inquiry - -


Why you asked for Wonderspace to be removed from agenda and if/when it will return

Media Inquiry - -

2014-22 2/11/14 02/21/14 n/a Complete 2/11/2014 David Schmalz, Monterey County Weekly

Inquiry about Wonderspace Carmel

Media Inquiry - -

2014-23 2/11/14 02/21/14 n/a Complete 3/20/2014 Michael W.Stamp Follow-up to 2013 request. Various claims

See original request attached. Letter sent on 2/28/14. Ms. McNary was advised as to the cost and process for pick up.

20.12 3,579


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost


Is sign at 100 Dolores permitted? And agenda dates for planning commission

Media Inquiry - -

2014-25 2/18/14 02/28/14 Extension 3/14/2014

Ok to Provide partials

Complete 4/29/2014 Anita Taff-Rice, iCommom Law

Copies of Agreements or other authorizations for communications provider access to public rights of way

See original request. Letter sent seeking extension. Requestor asked to receive information partially as it becomes available on 3/20/14. Sent Via email on 4/29/2014 -

4.32 769

2014-26 2/19/14 03/01/14 n/a Complete 2/19/2014 Candace Cate [email protected]

See original request Candidate Inquiry - -


Various Planning Topics Median Inquiry - -

2014-28 2/26/14 03/08/14 Extension 3/21/2014 Extension 3/31/2014 4/22/2014 5/21/2014

Complete 5/21/2014 Natalie Clark, The Claims Center

866-233-0353 Information on Street designated as 3rd & Junipero and Torres related to a claim

City continues in communication with requestor on this request. Seeking further extension to 3/31/2014.

12.96 2328


new PRA policy Media Inquiry - -


Deanna Allen's job title, job description and salary

0.49 25


copy of appeal form submitted by Mr. Shield

Media Inquiry - -

2014-32 3/17/14 03/27/14 n/a Complete 3/28/2014 Karen Williams 831-375-0077 Copy of Catherine Balin (AKA E X T T I) agreement/contract

Attorney Client work product. Invoice provided.

5.4 961

2014-33 3/17/14 03/27/14 n/a Complete 3/14/2014 Monterey Weekly, KION, KSBW, Monterey Herald

City's Finance Specialist matter.

Media Inquiry - -

2014-34 3/17/14 03/27/14 n/a Complete 3/14/2014 Mai Chow, KSBW City's Finance Specialist matter.

Media Inquiry for job description of Finance Specialist. Fulfilled by J. Stilwell.

- -


Have all absentee ballots for the April 8 election been delivered.

Media Inquiry. Acting City Clerk Betancur responded.

- -


Copy of Candidate Statements for April 8 election

Media Inquiry. Acting City Clerk provided information.

- -

2014-37 3/19/14 03/29/14 Extension 4/11/2014 E t i


st o sta e be s & contractors who hold a city credit card; and provide

Document created; Partial completed 3/28/2014

5 889

2014-38 3/26/14 04/05/14 n/a Complete 3/26/2014 Daniel J. Turner [email protected]

Elections Information Media Inquiry - -

August 5, 2014 Regular City Council Meeting 2

mailto:[email protected]




Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-39 3/28/14 04/10/14 n/a Complete 4/10/2014 Cindy Lloyd All documents , logs , notes or other records of statement regarding the holiday lights in medians on Ocean Avenue

0.81 42

2014-40 4/1/14 04/11/14 Extension 4/25/2014


Copies of checks and invoices for the following: Mark Alcock 127917 ($8,400); Extti 127886 ($6,787.98); Mark Alcock 127921 ($18,000); Mike's Auto Body 127897 ($5,435.14); Sheppard Mullen Richter & Hampton 127923 ($1,103.71)

8.51 1513


Elections Information Media Inquiry - -

2014-42 4/9/14 04/19/14 n/a Complete 4/16/2014 Michael W.Stamp Email showing PRA communication regarding PRA 2014-23

1.62 84

2014-43 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Stilwell CV and employment agreement

7.02 1288

2014-44 4/11/14 04/21/14 n/a Complete 4/21/2014 Neil Shapiro Susan Paul CV and employment agreement

3.92 697

2014-45 4/22/14 05/02/14 n/a Complete 5/2/2014 Neil Shapiro (1) any writings submitted to an agent of the City by Stilwell or Ms. Paul in connection with your respective applications for employment, (2) for any writings between Stilwell and the agent and between Ms. Paul and the agent that constituted a part of your respective employment applications, and (3) for any writings between that agent and the City regarding those applications.

1.89 375


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-46 4/27/14 05/07/14 n/a Complete 5/7/2014 Steven Kenny Could you please tell me who the contractor and architect including the company name and contact person are for this project demolishing 977 sqft SFD built in 1936 to build New SFD. The address of the project is: Mission Street. The parcel number is: 010-087-016-000,

1.08 192

2014-47 4/29/14 05/09/14 n/a Complete 5/28/2014 Susan M. Goldbeck Attorney at law

Any writings which relate to any business license granted for the operation of Demetra Café from 2007 to the present

1.35 240

2014-48 4/25/14 05/05/14 n/a Complete 4/25/2014 Sarah Ruben- Mntry county Weekly

Background Media- Inquiry - -

2014-49 4/29/14 05/09/14 n/a Complete 4/29/2014 Sarah Ruben-Mntry County Weekly

Wine tasting-Policy and Moratorium

Media-Inquiry - -

2014-50 4/24/14 05/03/14 n/a Complete 4/24/2014 Walter Ryce, reporter from the Monterey County Weekly

Forest Theater notice and order

Mayor and John Kuehl, both of whom he spoke with prior

0.25 21

2014-51 4/27/14 05/07/14 Extension 6/6/2014 Extension 6/20/14

Complete 6/19/2014 Paterson public records in electronic format of correspondence and related materials between all parties involved in the decision to close Forest Theater grounds to the public by chains and padlocks on gates surrounding the parkland property on Wednesday, April 23, 2014

ADDENDUM: PRA request specifically related to and including: "What we have learned, much more recently and much to our dismay, is that it would be potentially dangerous to allow any further use of the Forest Theater until safety concerns are fully resolved." This decision was not made by me or by the city council. It was made by the public safety, building safety, and risk management professionals in the interest of protecting the public


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-52 5/1/14 05/11/14 Extension 5/16/2014


Please send me the contracts for EXTTI and for Sheppard et al.

Also, please explain the redaction for EXTTI. It is not a lawfirm, nor is the individual working for the city an attorney, so I question the citation of CA Code of Civil Procedure section 2018. The same is true for Mark Alcock.

4.23 769

2014-53 4/30/14 05/10/14 Extension 5/16/2014

Complete 5/16/2014 Thomas Peele, Reporter from the Bay Area News Group

Data showing the cost of compensation for all full and part time Carmel-by -the-Sea employees and all elected appointed officials, including but not limited to, board and commission members,

Created a document based on the requested scope of information

26.19 4770

2014-54 5/2/14 05/12/14 n/a Complete 5/12/2014 Neil Shapiro Set forth or describe the document retention policy of the City of Carmel by the sea as it existed in January of 2011 and as it has been modified, it at all, since then, with respect to employment applications

6.21 1105

2014-55 4/27/14 05/07/14 n/a Complete 5/7/2014 Steve Kenny Demo 796 sq ft SFD built in 1939 to build NEW SFD. Who the contractor and architect are for this project, including the company name and contact person.

research time : Roxanne Ellis 30 Minutes- Rob Mullane 10 Minutes

1.08 192

2014-56 5/7/14 05/17/14 n/a Complete 5/16/2014 Sue McCloud Please provide a copy of what you (Jason Stilwell) read at last nights (May 6) Council meeting about the Alcock charges

6.12 1105

2014-57 5/7/14 05/17/14 n/a Complete 5/15/2014 Sue Mcloud Please provide a list of all payments to Carver &Schicketanz since April 2012 and 7X14 size for all final design documents

2014-58 5/9/14 05/19/14 n/a Complete 5/15/2014 Andrei Kondratien Would like to know when a resolution was passed that lets each household in Carmel by the Sea to have a PO Box

3.42 609


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-59 5/15/14 05/25/14 n/a Complete 5/23/2014 Sue McCloud Please provide a full accounting of the sale of the cities art, which I believe was last November.

2014-60 5/18/14 05/28/14 Extension 6/11/14

6/25/2014

Complete 6/13/2014 Sue Mccloud Please provide costs to date from April 201 for Duckbrew, Inc. Neil Engineers (only for Scenic restrooms) Monterey Energy Group, and Mirag FS Limited

Per Sue McCloud, when she wants to restart this she contact us.

1.62 305

2014-61 5/19/14 05/29/14 n/a Complete 5/28/2014 Mary Schley Could you please send me the job description and salary range of the Executive Assistant position? I don’t recall that going through City Council, but may have missed it.

2014-62 5/25/14 06/04/14 n/a Complete 6/4/2014 Steve Kenny Could you please tell me who the contractor and architect are for this project including the company name and contact person, contact address of project , DoloresSt, NE corner at 2nd

2014-63 5/27/14 06/06/14 n/a Complete 6/3/2014 Steve Kenny Remodeling Interior of SFD, address is Forest Ave, 2 NW of 7th St. Could you please tell me who the contractor and architect are for this project, including the company name and contact person?

2014-64 5/29/14 06/08/14 Extension 6/20/14

Complete 6/20/2014 Susan Goldbeck Any writing which pertain to the hearing wich is referenced in exhibit A relates to a use permitamendment for live music and for a seperat use permit

2014-65 6/2/14 n/a Complete 6/2/2014 Larry Parsons Monterey Herald

would like to know that name of the new person for the Planning Commision Board.

media inquiry


Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-66 6/3/14 06/13/14 Extension 6/27/14

Complete 6/13/2014 Mary Schley Carmel Pine Cone

[email protected]

Please provide me copies of all the applicants submitted for appointment to the planning department.

Mary sent email saying that she has the info needed.

2014-67 6/11/14 06/21/14 n/a Complete 6/13/2014 Mr. Norbert Kammer

[email protected]

A copy of the punch list for Forest Theater when it is posted online

40 minutes

2014-068 6/12/14 06/22/14 na Complete 6/13/2014 Robert Killian 224-2943 Agalli Fortunato Statue of Venus sold at auction , how much did it sell for ?

called Mr.Killian to let him know the info is ready for pick up at CH

2014-069 6/16/14 06/26/14 n/a Complete 6/16/2014 Larry Parsons/Monterey Herald

Information on Franchise agreement.

media inquiry

2014-070 6/16/14 06/26/14 n/a Complete 6/17/2014 Claudia Melendez/Monterey Herald

383-8271 Information on IT Manager and the lawsuit

media inquiry

2014-071 6/17/14 06/27/14 n/a Complete 6/24/2014 SA Sandra Flores 415-575-5099 408-591-5011

City Council Meeting videos,and agendas for dates 3/3,3/4,3/18,4/1,3/26/5/6 amd any other dates that PG&E reps spoke.

8 hours 900

2014-072 6/17/14 06/27/14 n/a Complete 6/27/2014 Stephen Moore [email protected]

Acopy of Bill Camilles phasing plan for the Forest Theater

2014-073 6/19/14 06/28/14 n/a Complete 6/27/2014 Jeffery Svihus jacsvihus@sbcglobalnet

Request a copy of the agreement between the Carmel Post Office/Post Master and the City of Acrmel which provieds a no fee PO Box to residents of the city








mailto:jacsvihus@sbcglobalnet

mailto:jacsvihus@sbcglobalnet

Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-074 6/26/14 07/06/14 n/a Complete 7/1/2014 Tonja Posey 648-7000 ex202 Need to know what your top pay step is for a Police Officer

2014-075 6/26/14 07/06/14 n/a Complete 6/26/2014 Stephen Moore For Farmers Market Guidelines and Contract

2014-076 6/27/14 07/16/14 Extension 7/16/2014

Pending Candice Wisaksono

[email protected]

collecting building permit information on a weeklu or monthlyu basis

2014-077 6/26/14 07/06/14 n/a Complete 7/3/2014 Anthony Lombardo

[email protected] 751-2330

Can you send me the approved plan set and the elevation measurement for the existing construction?

2014-078 6/30/14 07/10/14 n/a Complete 7/10/2014 Chris Mack gelffmack@gmai Bath bid Scienic Restrooms, breakdown on prevailing wage schedule of constrution

2014-079 7/1/14 07/11/14 n/a Complete 7/8/2014 Robert Fellner records@transpa A copy of the CBTC Employee Compensation Report for Calender yr. 2013

2014-080 7/1/14 07/11/14 n/a Complete Mary Schley [email protected]

requesting copies of prior appraisals

Request of documents is withdrawn and request if pending docs is noted.

2014-081 7/2/14 07/07/14 Complete 7/7/2014 Brynn Wittaker 425-246-6430 Would like to know the procedures for temporary rentals.

Spoke to her over the phone and answered her questions.

2014-082 7/2/14 07/11/14 n/a Complete 7/3/2014 Richard Calhoun [email protected]

Review a copy of the Police or Sheriff Depart. Patrol duty manual policy on elder Abuse

2014-083 7/8/14 07/18/14 n/a Pending Richard Hopp [email protected]

Requesting information regarding the California Senate Bill




mailto:[email protected]%20%20751-2330



mailto:gelffmack@gmail








Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

2014-084 7/10/14 07/18/14 n/a Pending Neil Shapiro [email protected]

Responses if any to each of the requests referenced in 1)and 3) records reflecting the amount of legal fees incurred by the City.

2014-085 7/11/14 07/21/14 n/a Pending Vanessa Cintron [email protected]

FOI Request for all business occupational and sales tax licenses with EIN

2014-086 7/11/14 07/21/14 n/a Pending Chris Mack gelffmack@gmail

for the entire file for the new public bathrooms located at Santa Lucia and Senic at the Beach








Request No.

Request Date

10-Day Due Date

14-Day Ext. Date




Estimated Hours

Estimated Cost

Assigned To

2014-001 6/16/14 06/26/14 n/a complete 6/16/2014 Claudia Melendez/Monterey Herald

383-8271 Information on IT Manager and the lawsuit

media inquiry Jason S

2014-02 6/19/14 n/a complete 6/25/2014 Larry Parsons Monterey Herald

Information regarding Forest and BeachCommission Special meeting on beach fires

media inquiry Sharon

2014-03 7/3/14 n/a Complete 7/3/2014 Lee Larrew Chamber of Commerce

Motion from 7/1/14 about farmers Market

Catherine spoke to Lee indicationg she did not have a written draft of the motion made, but read allow the motions made

Catherine

2014-04 7/3/14 n/a Complete 7/3/2014 Larry Parsons Monterey Herald

Motion from 7/1/14 about farmers Market

Catherine spoke to Larry indicationg she did not have a written draft of the motion made, but read allow the motions made

Catherine

2014-05 7/3/14 07/11/14 n/a Complete 7/3/2014 Mary Schley Carmel Pine Cone

[email protected]

John Hanson has filed his lawsiut against the city Of Carmel and was wondering if either Jason S or Don Freeman would like to coment in response

Jason spoke to her and completed the PRA Media Request

Jason S or Don

2014-06 7/7/14 07/17/14 n/a Pending Mary Schley Carmel Pine Cone

mary@carmelpin regarding the Burde building: Isn’t interior work at the owners’ discretion? The city/preservationists/whomever don’t really have any say over interior design, other than the need for permits for electrical/plumbing/structural, right?And if I’m wrong and

Rob

2014-07 7/8/14 07/18/14 n/a complete 7/8/2014 Larry Parsons Monterey Herald

[email protected]

I am preparing a story for Wednesday on lawsuit served on The City last week by former building inspector John Hanson.

Jason S







Request No.

Request Date

10-Day Due Date

14-Day Ext. Date

Date Completed Requested By Phone Info Requested Status

1 7/5 7/15 7/5 City & County of San Francisco Background check on an applicant


2 7/5 7/15 7/5 State of CA Dept. of Corrections Background check on an applicant


3 7/5 7/15 7/5 U.S. Office of Personnel Mgt. Background check on an applicant


4 7/8 7/18 7/8 Aptos/La Selva Fire Protection District

Background check on an applicant


5 7/8 7/18 7/8 Francis Duda Copy of incident report-#CC1400405


6 7/8 7/18 7/8 Judith Catalano Copy of incdient report-#CG1400306


7 7/8 7/18 7/8 California Highway Patrol Background check on an applicant


8 7/10 7/20 7/10 U.S. Investigative Services Background check on an applicant


9 7/10 7/20 7/10 PRS, Inc.-Insurance Services Copy of accident report-#CA1400315


10 7/14 7/24 7/15 Carmel Pine Cone - Mary Schley Additional information on robbery-#CG1400342; request for media log summary

Information provided to requestor

11 7/15 7/25 7/15 Carrie Theis Request for crime report #CG1400252

Denied-message left. Case under review and consideration of charges per DA's office.

12 7/15 7/25 7/15 Carrie Theis Futher inquiry with regards to report #CG1400252

An information summary report was provided to requestor for hearing purposes

13 7/15 7/25 7/15 Law Offices of Julie Crawford Request for Policy - Section 510-Vehicle Towing & Release

Policy was provided to the requestor

14 7/18 7/28 7/18 Monterey County Sheriffs Office Background check on two applicants


15 7/18 7/28 7/18 U.S. Office of Personnel Mgt. Background check on two applicants


PUBLIC RECORDS REQUEST LOG - JULY 2014
