PTA General Meeting

November 20, 20159:00am

*Unofficial notes are in red

Agenda Welcome

Principal’s ReportPresident’s ReportTreasurer’s Report

VP ReportEvents Report

Volunteer of the MonthNew Business

Attendees• Nanette Shraga• Jenny Henry• Amy Goodloe• Lakshmi Bhamidipati• Wendy DeVight• Chuni Petros• Cindy Meylan

• Rachana Gangu• Laura McGarry• Miranda Moran• John Hall• Trudi James• Tami Randolph• Michelle Doucette

Principal’s Report• Thank You:

– Great support and turnout to the School Safety Meeting last week! – Great turnout for FLE materials preview night – instruction coming up in grades 4, 5, and 6 in November and

December– GREAT volunteer support – Kids Helping Kids, Grace Arts and Junior Great Books – all programs are up and running

and doing well– Attendance at conferences was excellent

• Updates:– Wonderful turnout to our second annual Veteran’s Day breakfast for Military Families.– Working with Crime Prevention Officer Twombly to schedule assemblies for students as a follow up to the safety

meeting – goal is to teach strategies and awareness of personal safety– Spirit Night coming up on November 24 – Chikfila Chantilly– Two hour early release on November 25 – 1:30 PM– Potential budget cuts have been shared by the Budget Task Force – email was sent last week and links are on the

website– We have many, many concerts and events in December – Chorus, Strings, Band – be sure to stay up to date with the

calendar

President’s ReportApproval of the Previous Minutes:

– October minutes were approved.

Safety Meeting Summary:– Please get your information directly from the officer in charge. Incidents were

unrelated. Be on alert, know your surroundings, teach kids safety and locations to go to be safe.

Ongoing issued of Parking and Drop-off– Taylor Ct and Kinross Circle are NOT drop off locations. There is a reason: They are not

staffed by security or staff to monitor students. Please park and walk your kids up to the school or use the approved Kiss and Ride location.

Volunteer Opportunities:– FLEX continues to not have a chair and will not be happening this year.– Cultural Arts – Jo has stepped down and Jill has taken on the task but could use a co-

chair. Please contact First VP if interest in helping.

Membership**

Type* Membership Goal Delta Income

Standard 5 5 0 $ 50

PTA Pledge+ 339 679 340 $ 28,300

Teacher/Staff 53 92 39 $ 795

Donations - - - $ 291

TOTALS 397 776 379 $ 29,436

* All printed directories have been distributed.+ A Pledge list will be available at events for entry.** Numbers as of November 16, 2015

Treasurer’s Report• Cash Position

Money Minder balance has been reconciled with the bank statement dated 10/30/2015Statement Balance: $ 116,676Uncleared Checks: $ 4,453Current MM Balance: $ 112,223

There is a net increase in MM Balance of $108 over the 9/30/15 balance. • Significant Income (>$500)

Category DepositsPledge Drive $ 5,574 After School $ 2,845 Math Club $ 6,480 Family Fall Festival $ 3,516Spirit Wear $ 4,147

• Income Notes

Treasurer’s Report

• Income Notes

• Pledge Drive Revenue YTD as of 10/31/15 is $28,222 or 100% of Budget (note: budget is based on approximately 50% of the total population of students)

• After School Revenue YTD as of 10/31/15 is $24,763 or 83% of Budget• Math Club Revenue YTD as of 10/31/15 is at $6,480 or more than double the Budget• Family Fall Festival revenue includes $1,500 repayment of cash box advance. Actual Proceeds were

$2,016 which is equal to planned budget.• Spirit Wear YTD as of 10/31/15 is at $6,171 or more than double the Budget.

Treasurer’s Report3. Significant Expenses (>$500)

Category WithdrawalPledge Drive – Rev Trak Fees $ 763 After School $ 8,404Grace Arts - Supplies $ 515Classroom Support $ 906Technology Support $ 2,107Family Fall Festival $ 2,696Spirit Wear $ 4,921

• Expense Notes:

Treasurer’s Report• Expense Notes:

• Total RevTrak Fees for 9/15 were $1,868. RevTrak fees hit the bank and are allocated to the related revenue sources the month after incurred.

• After School payments included the first of the fall vendor payments. Fall Minecraft for $7,050. The remaining balance included RevTrak Fees and Fall Run Club T-Shirts and Supplies.

• Classroom Support paid are at $1,882 YTD or 29% of Budget.• Technology Support paid was for a new Projector for the Computer Lab and CATV Converter Box.• Family Fall Festival expenses includes $1,500 advance for the event cash boxes. Actual expenses were

$1,196. There is one more reimbursement pending payment in 11/15 for $307. • Spirit Wear included 2 orders for 8/15 & 9/15 for open house and back to school night. Potential for

approx. $1,125 more in spirit wear orders to be submitted for payment.

VOTE: Motions to add a Family event (Movie Night) and fund it with $300 was made, second and passed. Event will be held on January 22.

VP - Programs• Chess Club: Our partners at Silver Knights Chess are ready and well versed in providing a

wonderful after-school experience. • Cultural Arts: Jill Bennett will now be the lead of this committee since Jo Sorell has

stepped down. We have two contracts signed for 1st and 4th grade, both workshops with Mad Science

• FLEX: Open Chair Position• Food Rescue: Sarah Hall has been delivering the rescued food items to the neighborhood

resource center, we have a sign up genius created and are tracking it. The few volunteers have split up the days to volunteer.

• GRACE Arts: GRACE Arts has had a wonderful start! We are finishing up with the first artist (da Vinci) and the kids had a LOT of fun! Some of the classes even took the "build a parachute" project a step further and actually TESTED out the parachutes in the lobby and on the playground :) Our next artist is Magritte and will start up Dec 4th and continue until after winter break. If anyone didn't get the chance to sign up and help their classes when we did a volunteer all call, they can always email me and I can get them in contact with their classroom coordinator. Additionally, if anyone wants to help out with other classes, we have a few that are scarce on volunteers (particularly in the upper grades).

VP - Programs• Junior Great Books: Junior Great Books is up and running! This month we have been

getting materials organized as well as completing volunteer training. The program will officially kick off with the students in grades K-2 at the beginning of the second quarter. Third grade will be joining us shortly after and we are hopeful to give every student in these grades (K-3) at Oak Hill a chance to participate in the program at some point during the school year.

• Odyssey of the Mind: Total of 96 submitted the interest form. (As of 10/23/2015) 76 Kids got placed. 11 Teams will be representing from OakHill Elementary school. OH obtained the 1 CCI membership for providing detailed problem description.

• Reflections: The final winners entries which were 7 in all were submitted to Council on 5th November. We will know whether the entries went further to District level on 2nd December when I will pick up the remaining entries.

Total entries from the school were as follows: Literature - 12Photography- 5Visual arts -12

VP - Programs

• Shop and Support Programs: Box Top competition has begun and Amazon/Target will be in the Wolf News mid Nov.

• Spirit Logo Items/Spirit wear: Spirit Wear completed their big push through the website with over $5k of items sold. There is still adult inventory left so we will be looking for ideas of ways to sell those items. Revtrak will be updated with the adult sizes remaining.

VP – After School ActivitiesFall 2015 Activities• Fall Classes have gone well. Had some issues with the Minecraft classes again – slow

computers, slow connections. We are looking at doing other programming classes that use stand-alone software. Hopefully, these will work better.

• Getting invoices in for fall classes. Verifying invoices submitting to Treasurer.Winter Activities• Planning classes for winter. Herring will do Ping Pong/Kan Jam. Hoping to get KAST going in

December. Laura is working on ADMs for many other winter classes as well. • Math Program (Math Counts Club, AMC 8 Math Contest, Math League, Math Kangaroo

Contest) - AMC8 Math Contest will be held next week. • Sea Club - SEA Club registration started yesterday. This will be starting in December. • Math Olympiad - Had a total of 64 kids register for this program. We put in for 2 teams for

Oak Hill. First test is next week. Had to switch dates from Tuesday to Wednesday to accommodate AMC8 math contest.

PTA Family Events

Oak Hill staff, students and their families are invited to enjoy a fun evening at the school for a Family Movie Night. We are planning to show Hotel

Transylvania 2! We will have popcorn and water for sale. Please plan to bring you blankets and pillows and come in your PJs!

TICKETS: Please look for more information in the Wolf News in the coming weeks.

Oak Hill PTA presentsMovie Night 2016

Fri, January 226:30 - 8:30 PM

PTA Standing Committees

Hospitality• Staff Appreciation Week May 4th - 8th• Super Hero Theme including luncheon, breakfast, sweet treats

and more to thank you teachers and staff• Looking for hospitality donation - stays at vacation homes,

tickets to sporting event, spa treatments etc. Any other raffle gifts to raffle off and show our teachers and staff how much we appreciate their hard work and dedication

Membership

PTA Volunteers/Superheros

• Jo Sorrell/Jill Bennett – Cultural Arts• Wendy Timm – Birthday Tree• Rob Worthington, Kiyoko Kuroda and Rachana Gangu– Fall

Festival Chairs

Volunteer of the Month

Rob Worthington, Kiyoko Kuroda and Rachana Gangu

Next PTA General Meeting

December 11, 20159:30am

Holiday Breakfast Potluckno sign up just bring what you can and enjoy!