protown of christiansburg
TRANSCRIPT
PROTOWN OF CHRISTIANSBURG
Silver Lake Sewer Interceptor PRE-BID MEETING AGENDA
May 26th, 2020 – 2:00 PM
Name Representing Telephone # E-mail
Justin St. Clair Town of Christiansburg (540) 382-6120 x1166 [email protected]
Mark Hamric Town of Christiansburg (540) 382-9519 x1135 [email protected]
Bryce Young Town of Christiansburg (540) 382-6120 x1158 [email protected]
David Vogelsong S.C. Rossi & Co. (540) 400-2386 [email protected]
Matt Gross Hurt & Proffitt, Inc. (540) 552-5592 [email protected]
Thomas Knight Hurt & Proffitt, Inc. (540) 552-5592 [email protected]
Freddy Spraker E.C. Pace (540) 267-6820 [email protected]
Paul Vest Town of Christiansburg (540) 230-1817 [email protected]
Mike Sayers MS Contractor, Inc. (540) 605-0604 [email protected]
Turner Jones BCI (276) 608-9213 [email protected]
Brad Simmons Central Builders, Inc. (252)442-8046 [email protected]
Jeff Beckner Well’s Construction (540) 204-7655 [email protected]
Cole Hammonds Town of Christiansburg (540) 239-1223 [email protected]
Pre-Bid Meeting Agenda Project Name: Silver Lake Sewer Interceptor Date: May 26, 2020 Client: Town of Christiansburg Project Number: 20141374
1) SIGN-IN SHEET
2) INTRODUCTIONS
a) Town Staff
• Mark Hamric, Purchasing Coordinator
• Justin St. Clair, PE, Project Manager
• Bryce Young, Civil Engineer b) Engineering Staff
• Matthew Gross, Project Manager
• TJ Knight, Civil Engineer
3) SCHEDULE
a) Questions due prior to 5/29/2020 – By 5:00 PM (Close of Business) b) Answers by Addendum NLT 6/4/2020 c) Bids Received until 2pm on 6/11/2020 – If Town office is still closed to the public bids will be
read aloud on the steps of the Town office. Bids are to be sealed, unless notified otherwise. d) A Notice to Proceed may be given at any time within 30 days after the Effective Date of the
Agreement. e) Contract Time: 120 Days till Substantial Completion
4) PROJECT OVERVIEW
a) The Project consists of constructing approximately 2,615 linear feet of 15” gravity sewer line, 800 linear feet of 8” gravity sewer line and related appurtenances as shown on the plans and described in the Contract Documents.
b) Inspection will be provided by the Town of Christiansburg.
5) SPECIAL CONSIDERATIONS AND PERMITS
a) A CGP will be issued for the work. The Town will assume the fees for the permit. b) SWPPP will be available after bid. c) Borrow/Disposal sites are the responsibility of the Contractor. d) Testing sites shall be coordinated with the inspector. Town will be conducting inspections by
either Paul Vest, or Bryce Young
6) SITE RESPONSIBILITIES
a) Contractor is solely responsible for initiating, maintaining, and supervising all safety precautions and programs. Hardhats, Class III vests, and other safety PPE required at all times.
b) Contractor is responsible for Supervision of his labor, equipment, materials, subcontractor, and project site.
c) Compliance with all laws and regulation. d) Clean up of debris should be done on a regular basis. e) Contractor shall make all required arrangements for storage of equipment and materials, and
offsite disposal of spoils. f) Contractor will need to coordinate work with landowner who actively farms portions of the
project area. Land owner will relocate livestock with sufficient notice. Any fencing damaged shall be replaced in-kind.
g) Contractor is responsible for staking of work.
7) BIDS
a) Bids will be received until 2pm on June 11th, 2020 at 100 East Main Street Christiansburg, VA 24073 at which time they will be read aloud.
b) Acknowledge receipt of addenda on Bid Form.
8) REQUIRED BID SUBMITTALS
a) Completed Bid Form b) Required Bid Security c) Evidence of Authority to do Business in the State of Virginia d) Other items within Bid Form e) Qualifications may be requested after opening of bids. Contractor is required to submit within
5 days of request.
9) BONDS, INSURANCE, & LICENSES
a) Contractors are to provide and maintain Workers’ Compensation and Liability Insurance for all employees engaged in the work.
b) Contractors must meet Town’s business license and insurance requirements. c) Performance Bond d) Payment Bond
10) OBTAINING PLANS AND SPECIFICATIONS e) Plans available at www.christiansburg.org/bids and project manual available at
www.handp.com/contact/bids
11) QUESTIONS
a) All questions are to be submitted to Mark Hamric [email protected] no later than 5
pm, local prevailing time, May 29, 2020. b) A written addendum containing questions and answers will be issued by June 4th, 2020. c) Questions?
12) SITE VISIT
a) For those interested, a site visit will follow this meeting.
Date Submitted Vendor Vendor Contact Question Answer
5/15/2020 Ambrose Industries Chester SokowskiDo you anticipate extending the bid
due date?No
5/15/2020 Ambrose Industries Chester Sokowski
What additional details are you willing
to provide, if any, beyond what is
stated in bid documents concerning
how you will identify the winning bid?
Please reference Article 19 of Document 00
21 13 - Instructions to Bidders in the
Contract Documents
5/15/2020 Ambrose Industries Chester Sokowski
Was this bid posted to the nationwide
free bid notification website at
www.mygovwatch.com?
No
5/15/2020 Ambrose Industries Chester SokowskiOther than your own website, where
was this bid posted?
Roanoke Times newspaper and
eVA.virginia.gov
5/26/2020 Pre-Bid QuestionDoes the DIP Pipe need Protecto 401
coating or equivalentYes
5/26/2020 Pre-Bid QuestionIs the contract time negotiable if rock is
encountered?
Weather delays will be negotiable, but not
encountered rock. Blasting could be used
as an alternative to hammering, with
approval in accordance with the
specifications.
5/26/2020 Pre-Bid QuestionIs there an overhead view available of the
proposed alignment?
Yes, the following sketch has been
prepared. Please see the plans for details.
Town of Christiansburg
IFB - Silver Lake Sewer Interceptor
Bids Due 6/11/2020
Questions
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Z:\2014\20141374\Engineering\Bidding\Addenda_2\000_20141374_TOC.docx
TABLE OF CONTENTS
No. of Pages
CONTRACT DOCUMENTS
Document 00 11 13 – Advertisement for Bids (EJCDC C-111) 1
Document 00 21 13 – Instructions to Bidders (EJCDC C-200) 7
Document 00 41 00 – Bid Form (EJCDC C-410) 6
Document 00 43 13 – Bid Bond (Penal Sum Form) 2
Document 00 45 13 – Bidder Qualifications (EJCDC C-451) 3
Document 00 51 00 – Notice of Award (EJCDC C-510) 1
Document 00 52 13 – Owner-Contractor Agreement Forms (EJCDC C-520) 6
Document 00 55 00 – Notice to Proceed (EJCDC C-550) 1
Document 00 61 13 13 – Performance Bond (EJCDC C-610) 3
Document 00 61 13 16 – Payment Bond (EJCDC C-615) 3
Document 00 62 76 – Contractor’s Application for Payment (EJCDC C-620) 3
Document 00 63 63 – Change Orders (EJCDC C-941) 1
Document 00 65 16 – Certificate of Substantial Completion (EJCDC C-625) 1
Document 00 65 19 – Certificate of Completion Form 1
Document 00 72 01 – General Conditions (EJCDC C-700) 89
Town of Christiansburg Silver Lake Sewer Interceptor 5/26/2020
EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013.
Prepared by the Engineers Joint Contract Documents Committee. z:\2014\20141374\engineering\bidding\addenda_2\00_43_13_bid_bond_penal_sum_2013.doc Bid Bond (Penal Sum) Page 00 43 13-1
DOCUMENT 00 43 13 - BID BOND (PENAL SUM FORM)
Any singular reference to Bidder, Surety, Owner or other party shall be considered plural where
applicable.
BIDDER (Name and Address): SURETY (Name, and Address of Principal Place of Business): OWNER (Name and Address): Town of Christiansburg 100 E. Main Street Christiansburg, VA 24073 BID Bid Due Date: Description (Project Name— Include Location): Town of Christiansburg Silver Lake Sewer Interceptor BOND Bond Number: Date: Penal sum $
(Words) (Figures) Surety and Bidder, intending to be legally bound hereby, subject to the terms set forth below, do each cause this Bid Bond to be duly executed by an authorized officer, agent, or representative.
BIDDER SURETY (Seal) (Seal)
Bidder’s Name and Corporate Seal Surety’s Name and Corporate Seal By: By:
Signature Signature (Attach Power of Attorney)
Print Name Print Name
Title Title Attest: Attest:
Signature Signature
Title Title
Town of Christiansburg Silver Lake Sewer Interceptor 5/26/2020
EJCDC® C-430, Bid Bond (Penal Sum Form). Published 2013.
Prepared by the Engineers Joint Contract Documents Committee. z:\2014\20141374\engineering\bidding\addenda_2\00_43_13_bid_bond_penal_sum_2013.doc Bid Bond (Penal Sum) Page 00 43 13-2
1. Bidder and Surety, jointly and severally, bind themselves, their heirs, executors, administrators, successors, and assigns to pay to Owner upon default of Bidder the penal sum set forth on the face of this Bond. Payment of the penal sum is the extent of Bidder’s and Surety’s liability. Recovery of such penal sum under the terms of this Bond shall be Owner’s sole and exclusive remedy upon default of Bidder.
2. Default of Bidder shall occur upon the failure of Bidder to deliver within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents.
3. This obligation shall be null and void if:
3.1 Owner accepts Bidder’s Bid and Bidder delivers within the time required by the Bidding Documents (or any extension thereof agreed to in writing by Owner) the executed Agreement required by the Bidding Documents and any performance and payment bonds required by the Bidding Documents, or
3.2 All Bids are rejected by Owner, or
3.3 Owner fails to issue a Notice of Award to Bidder within the time specified in the Bidding Documents (or any extension thereof agreed to in writing by Bidder and, if applicable, consented to by Surety when required by Paragraph 5 hereof).
4. Payment under this Bond will be due and payable upon default of Bidder and within 30 calendar days after receipt by Bidder and Surety of written notice of default from Owner, which notice will be given with reasonable promptness, identifying this Bond and the Project and including a statement of the amount due.
5. Surety waives notice of any and all defenses based on or arising out of any time extension to issue Notice of Award agreed to in writing by Owner and Bidder, provided that the total time for issuing Notice of Award including extensions shall not in the aggregate exceed 120 days from the Bid due date without Surety’s written consent.
6. No suit or action shall be commenced under this Bond prior to 30 calendar days after the notice of default required in Paragraph 4 above is received by Bidder and Surety and in no case later than one year after the Bid due date.
7. Any suit or action under this Bond shall be commenced only in a court of competent jurisdiction located in the state in which the Project is located.
8. Notices required hereunder shall be in writing and sent to Bidder and Surety at their respective addresses shown on the face of this Bond. Such notices may be sent by personal delivery, commercial courier, or by United States Registered or Certified Mail, return receipt requested, postage pre-paid, and shall be deemed to be effective upon receipt by the party concerned.
9. Surety shall cause to be attached to this Bond a current and effective Power of Attorney evidencing the authority of the officer, agent, or representative who executed this Bond on behalf of Surety to execute, seal, and deliver such Bond and bind the Surety thereby.
10. This Bond is intended to conform to all applicable statutory requirements. Any applicable requirement of any applicable statute that has been omitted from this Bond shall be deemed to be included herein as if set forth at length. If any provision of this Bond conflicts with any applicable statute, then the provision of said statute shall govern and the remainder of this Bond that is not in conflict therewith shall continue in full force and effect.
11. The term “Bid” as used herein includes a Bid, offer, or proposal as applicable.
END OF DOCUMENT 00 43 13 - BID BOND (PENAL SUM)