Unit of GI Hospitalities Private Limited

Outsourced Accommodation Management Meetings/Incetives/Conferences/Exhibitions

Event ManagementTechnology

OBJECTIVE

“To provide Safe/Reliable, Cost Effective and Quality accommodation solutions and to make your organization’s Conferences, Trade fairs, Exhibitions, Product launches, Incentive travels’, and related events, a momentous success with our vast experienced team of skilled professionals and excellent relationship with the hospitality leaders across the world”

Overview – GI Hospitalities Private Limited

GI Hospitalities Private Limited is the part of USD 3 billion GI group head quartered in Chennai, with business interests in Travel, Hospitality, Technology and Gaming industries.

Easestay is an exclusive brand for Secured, Qualitative and Cost effective customized Corporate Accommodation Management Solutions and Corporate Event Management by GI Hospitalities Private Limited

EASESTAY – Accommodation Services to Corporate

1. Centralized Agent Service ( Onsite / offsite )2. Outsourced Accommodation Management 3. Corporate Guest houses / dedicated / non dedicated Inventory

management4. Sourcing & Contracting properties exclusively5. Customizable Technology solutions

EASESTAY – MICE (Meetings, Incentives, Conferences & Exhibitions)

End to end solutions for

∑ Onsite and Offsite meetings∑ HR events like training, orientation and induction∑ Doctors and Managerial conferences∑ Cycle Briefings∑ Product Launch events∑ Anniversary events∑ Incentive travel ( Domestic and International )∑ Exhibitions and ∑ More...

Proposed Outsourced Accommodation Management

Easestay(SPOC) collects the requirement

Back office sends options to Corporate

If option approved

Sends confirmation voucher

Reconfirms the booking and payment with the property as a part of QC

If NOT approved

Sends the alternative options

∑ Easestay will be the Single Point of Contact for Corporate

∑ Team Leader will be monitoring each booking and responsible for the QC process to ensure we provide the best suitable

options in terms of Security, Quality and Cost effective.

Payment Processes & Terms

∑ Bill to Corporate – Easestay pays to the property and invoice submitted to Corporate as per mutually agreed terms and conditions.

∑ Payment to Easestay – In case an employee / Corporate wants to pay for individual booking to Easestay, payment can be done through a secured payment gateway

∑ For Corporate Contracted rate bookings, we charge a 6% management fee on the total invoice amount

EASESTAY – Consultants for Accommodation Management to Corporate

Easestay is not an Hotel agent.

We are referred as Accommodation Management Consultants. Our expert team takes your pain points away from searching an accommodation as per Corporates’ travel policy till the payment to properties and thus increase your bandwidth to concentrate your core business.

How we do this?

Hotel / Service apartments industry is very dynamic and unorganized. Suppliers vary from non-starred to luxury categories. The demand is more and the customers vary from an individual to large organizations.

A corporate may have contracted many hotel chains, but can they get the best rates for all the properties in the world?

A corporate can have a statement that they have contracted the most secured and quality properties, but what is the level of validation?

A Corporate demands that they have the best leverage of global contracting, but how far they monitor the market dynamics?

A corporate statement is that they have a well oiled system for managing the organization’s accommodation need, but do they have a single point of contact to manage the process 24 / 7 and if so why they need to waste the manpower for non-revenue generating process?

We help you .....

Our Outsourced Accommodation Management module is the most suitable forlarge Corparates

Once we receive the request, our expert team analyzes the request based on the budget per night and the distance from the working location. Once they identify the best available options in terms of security and quality, they do a comparison with corporate rates (if any), Online rates, Easestay contracted rates, Our affiliates / consolidators rates and the rates negotiated on the spot with the hotel and provide the BEST AVAILABLE RATE OF THE DAY” rather providing just a fixed negotiated rate. Considering the contracted rate, many times this Best Available Rate of the day will be much more competitive.

In brief, we provide the best available option of the day within the budget of the organization and within the preferred distance from the work location withoutcompromising the quality and security.

Benefits to CORPORATE

∑ End to End Accommodation management∑ Single point of Contact and Accountability∑ Do away with Pilferage∑ 15% guaranteed savings per annum on the total travel cost∑ Exhaustive data capturing & Customized MIS reports∑ Single window for payment ∑ Obviate payment reconciliation∑ Dedicated Implant and Key account Manager∑ Employee tracking and Crisis notification∑ Awareness about the destination and information about all the facilities

and services nearby such as Indian restaurants,

Easestay – Your Event Manager

When it comes to Conferences, Events and Travel, for Easestay, it is not just business......It’s

PERSONAL.

Why Easestay for MICE

∑ The team - Mr. Balaji. D who is leading the Easestay MICE team has got ample experience in

the corporate MICE market in India. He was one of the key members of the team who has done a lot large medical / doctor’s conferences. Hence, he knows the pulse of the pharmaceuticals industry and their expectations. He is supported by an excellent expert team.

In house production unit – In partnership with a very large production company, Easestay

proudly say that we have our own exhaustive production team. This in turn reduces (a) Significant Cost saving(b) Engagement with multiple vendors(c) Single point of contact

Conferences, Meetings, Events, Tradeshows and Travel

We proudly say that we have been entrusted already by some of the large clientele. Our expertise lies in:

∑ Conferences, Sales meetings∑ Incentive programs ∑ Tradeshows∑ Symposiums∑ CME & Pharmaceuticals Meetings & Events∑ Product launches and Celebrity events.

Air services & Ticketing

Since GI group partnered with Hermes I-ticket is one of the largest airline consolidators, we could get the most competitive rates in air ticketing and this results a significant cost savings to CORPORATE. We are experts in:

∑ Air planning and Budgeting∑ Air contract negotiation∑ Reservations and ticketing∑ Pre and Post Leisure services∑ Customized reports∑ Database management∑ Information on all travelling participants∑ Establishment of meeting points at airport∑ Valet and VIP pick up

Hotel sourcing & Contract Negotiations

Easestay helps meeting planners by combining our collective expertise and buying power to gain insights and concessions into the broadest set of hotel consideration. We do:

∑ Manage the RFP process to source hotels∑ Negotiate contracts∑ Assist with cancellation or attrition∑ Identify, negotiate and block hotel inventory based on the past conference record and

feedback∑ Timely release of rooms for minimum liability on conference and Corporate

Event Technology & Program Registration

We also have a strong in-house technology team and with the support of them, we can do:

∑ Registration,∑ Web development for the event∑ Customized reporting∑ Audience Response system∑ Database management∑ Web casting∑ Social Media∑ More...

Audio Visual Production & Creative Services

We do have an excellent in house team for:

∑ Creative designing∑ Pre-planning and budgeting∑ Set design∑ A/V strategic set up∑ Graphic designing∑ Speech writing equipments∑ Audio, Video and lighting∑ Teleprompting∑ Digital large screen projection∑ More...

TECHNOLOGY

Ease Office – This is an efficient platform for our skilled back office / implant team to deliver high quality service to our respected clientele. This helps our team to achieve close to cent per cent SLA compliance and maintain an average of 99% escalation free service.

Checkin – A simple self booking tool dedicated to corporate end users for them to select their own preferred hotels and serviced apartments across the globe. The tariff’s are exclusively tailor made for the corporate travellers and their budget in mind. The facility for a corporate to load their own rate makes this tool a real value for money. Apart from that, we are introducing the “Pay at hotel” facility for the corporate travellers where there is no mandate policy to book through a specific process.

ITEMS ( Integrated Travel & Expense Management System – Mobile App & Desktop )

∑ Profiling∑ Request creation∑ Content Management ( Air , Car, Rail, Bus, Visa, Forex, Insurance etc.)∑ Online booking∑ Post booking assistance∑ Instant Expense Integration∑ Expense Management & Intelligence reports

OUR CONTACT

Head quarters:

Easestay – Unit of GI Hospitalities Private Limited

C-39, TVK Industrial Estate, Guindy, Chennai.

Tamil Nadu.

www.easestay.com

Regional Office

Door No.101,1st floor,

Trumph Towers, 5/2, Eagles Street,

Langford town, Bangalore - 560025

For any clarifications, please write to arun@easestay.com

Or call +91 9900490851