project quality plan summary

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Project Quality Plan September 2011

PROJECT QUALITY PLAN

ER296QP

SUBMITTED TO: LAND TRANSPORT AUTHORITY

DATE 01 SEPTEMBER 2011

REVISION NIL

REFERENCE ER296-110901-6007-CV-PQP (Project Quality plan)

0 1st

Cheng KimHua/01 Sept

2011Vashdev Khialani /

01 Sept 2011

Version

/RevisionRemarks Prepared by / Date

Review/approved

by:-/ date

ER296-110901-6007-CV-PQP (Project Quality plan


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Contents

Appendices

1A Building Control Act

2A Main Contractors Scope

2B QP(S) Scope

2C Quality Performance evaluation criteria

3A List of staff

3B Organization chart

3C Key responsibilities

4A Materials quality plan

4B Work Quality Plan

4C Series used in document classifications

4D Standard review letters format

4E Sample of inspection records

4F Records( folders kept at site)

4G List of inspection forms

4H Sample of QP(S) Monthly report



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1.0 Project Quality Plan Purpose.

1.1 Award of contract and preparation of PQP.

The contract ER296QP was awarded to C&V Engineering Pte Ltd (C&V) on 8th August 2011 by

Land and Transport Authority ,Singapore ( LTA ) .Amongst the terms of the contracts are:

To provide Qualified Person (Supervision) (QP(S) - the Services) for Contract ER296 (the

Main Contract) Construction and Completion of Sentosa Gateway Tunnel from Telok Blangah

road to Keppel road/Kampong Bahru road/Lower delta road and associated road widening work

along Lower delta road. The main contract was awarded to Samwoh Corporation Pte Ltd and SK

E&C Joint venture will undertake the works in June 2011 for a contract period of 48 months.

The services include 3 major components:

a) Provision of Independent Checking Services for those Temporary works.

b) Provision of 3 Resident Engineers and 4 Resident Technical Officers.

c) Execution of duties required under Building control Authority, Singapore( BCA) from the onset

of the contract until 12 months after the certificate of statutory completion ( CSC) defects

liability period The duties of QP(S) is covered under(Part 3 of Building Control Act enclose

here as Appendix 1A)

The ER296QP contract requires the deployment of manpower and resources to carry out

checking and supervision /inspection services to enable the QP(S) to sign the required

certificates of CSC by the deployment of the REs and RTOs in shifts. QP(S) services are to

primarily ensure safety and quality works.

The following plan set out the manner to achieve the objectives of Contract ER296QP.

a) The Quality plan follows C& V Engineering Pte Ltd Quality Management Procedure for Civil

and structural and Geotechnical Engineering services which are developed in accordance with

ISO 9001-Series.

b) Where conflict appears between Quality plan and Quality Management system, the Quality plan

will take precedence.



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c) The quality plan shall be issued as a controlled document and will be revised as appropriate

throughout the project duration .Review will be undertaken every 6 month, the 1st being

scheduled for 28 Feb 2012.



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2.0 Quality Management Process

Managing project quality requires an approved quality plan encompassing three major quality

processes defined in Section 2.1. The quality plan is developed, approved and submitted to LTA by the

1st month and to confirm major deliverables/milestone acceptance criteria and manage approved

project processes.

2.1 Quality Plan Processes

Quality Assurance

Quality assurance activities focus on the processes being used to manage and deliver the solution to

evaluate overall project performance on a regular basis. Quality assurance is a method to ensure the

project will satisfy the quality standards and will define and record quality reviews, test performance,

and customer acceptance.

Quality ControlQuality control activities are performed continually to verify that project management and project

deliverables are of high quality and meet quality standards. Quality assurance also helps uncover

causes of unsatisfactory results and establish lessons learned to avoid similar issues in this and other

projects.

Project Deliverables and Processes Acceptance Criteria

Project team members and key stakeholders agree at the project planning stage on formal project

processes and major deliverable acceptance criteria that will be used to evaluate final deliverable

results before the results are formally approved.

2.2 Project Overview

The terms of reference of contract ER296QP-( TERMS OF REFERENCE , TOR) spells out the

detail requirements expected of the consultant in performing the QP Services for the main

contract ER296.

2.2.1 Scope of Main Contractors works

The Scope of Works as detailed in the Contract documents of ER296.The Drawings, Specifications

and related standards and codes are referred. The works included but not limited to the design,

construction and completion of the following:

a) Construction of the vehicular tunnel structures including depressed road, foundation, escape

shafts and staircases, approach slab, waterproofing, asphalt wearing course and other related

works;

b) Widening of roads, including all associated works, such as retaining wall drains, relocation of bus

shelter, etc;

c) Demolition of the existing 7 storey St James District Office including the making good to the

surrounding ground affected by the works;

d) Construction and completion of a facility building;

e) Underground services ducts connecting the road tunnel to the facility building;



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f) All architectural finishes to the facility building and the tunnel and the fitting out thereof and all

external works including landscaping;

g) Relocation of the bus shelters and bus bays for Design, Build and Operate (DBO)

contractors, as shown in the Drawings;

h) Demolition and construction of existing bus shelters and bus bays as shown in the Drawings;

i) Temporary traffic diversions, temporary or permanent road realignment, reinstatement works

of roads, planting and turfing areas and street furniture;

j) Supply and Installation of static signages and gantries and the conduits and foundation for the

electronic signages, barriers and traffic signals;

k) Modification of existing link way as shown in the Drawings;

l) Re-siting of fencing and existing signs affected by the Works;

m) Design and construction of all Temporary Works;

n) Design, supply, installation and subsequent removal of temporary structures for protection of trees;

o) Supply and lay of heavy duty GI pipes for traffic lights and street lightings;

p) Provision of all lead-in piping, trenching and construction of the foundations for the Traffic

Control and Management System field equipments, including obtaining necessary approvals

from relevant authorities on the entire support system;

q) Design and build for the diversion of the sewers in the vicinity of Telok Blangah Road, Kg Bahru

Road and Lower Delta Road and decommissioning of the existing sewer in accordance with

Public Utilities Board, Water Reclamation Network Department (PUB(WRN)) requirements;

r) Locating and support of all utility services in the vicinity of the Works and coordination

with utility agencies and private services providers;

s) Liaising with the System Wide Contractors and relevant parties to provide lead-in piping, services

ducts and recesses / opening for M&E services and others;

t) Co-ordination with Interfacing Contractors, utility agencies, Sentosa Development

Corporation, stakeholders such as Mapletree Investments Pte Ltd, St James Power Station, PSA

Corporation Ltd, SP Power Grid (SPPG) and any other relevant authorities including the co-

ordination of their requirements for construction and the provision of access;

u) Provision of site attendance to the Superintending Officer, Interfacing Contractor,

System-Wide Contractors and consultants as described in the Contract;

v) Pre and Post Construction Condition Survey shall be carried out up to 50m from the edge of

the Contract boundary;

w) Preparation and submission of the final Combined Services Drawings/Structural Electrical and

Mechanical Drawings (CSD/SEM);

x) Preparation and endorsement all necessary documents and drawings (including those

where statutory endorsements are not required) and submit them to the Superintending Officer



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(SO) and Qualified Person (Supervision) [QP(S)] in order to obtain Temporary Occupation

Permit (TOP)/certificates of Statutory Completion (CSC); and

y) All other works and services ancillary or related to the full completion of the Works in

accordance with the Employers Requirements.

The fullscope of the Contractors works is attached as Appendix 2A .

2.2.2 Scope of Works under the Instrumentation and Monitoring Contract (ER290IM)

The Works under Contract ER290IM (referred to as Instrumentation and Monitoring

Contract) comprises the supply and installation of instruments, monitoring, recording and

presentation of data from these instruments for civil construction works performed under the Main

Contract.

a) Procurement of all necessary instrumentation, hardware and software and the supply of

labour and services for the installation and removal of monitoring instrument as detailed in the

Drawings and in accordance with the Contract documents;

b) Supply of manpower, read-out units, equipment and services as necessary for the collection

of monitoring data from instruments installed under this Contract or by others at the specified

frequencies;

c) Collection, verification, compilation of instrumentation proposals and drawings specified by

the QP(D), Qualified Person (Supervision) [QP(S)] and the Civil Contractor, reproduction and

submission to SO for acceptance of the Instrumentation Plan(s) for ER296;

d) Procure, install and maintain the system (including all necessary software and hardware)

necessary for collection, and transmission of real-time monitoring instrumentation data;

e) Collection, authentication, interpretation, compilation and submission of monitoring data in

a timely manner as specified to the acceptance of the SO, the QP(D), the QP(S) and the Civil

Contractor;

f) Summarising and presentation of monitoring data in tables, graphs, contours and specific structure

or excavation reports, in combination with relevant construction activity as and when requested by the

SO;

g) Protection, maintenance and replacement of damaged, missing and malfunctioned

instruments to ensure the continuity of monitoring data at all times throughout the period of the

Contract;

h) Environmental controls and measures such as prevention of mosquito breeding,etc.;

i) Obtaining of all permits and calibration certificates for carrying out the Works;

j) Carry out inspection, testing and other incidentals necessary for the properexecution of the

Works;

k) Coordinate the installation, monitoring, maintenance and replacement of the instrumentation with

the Civil Contractor;



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2.2.3 QP(S) Scope of Works

QP(S) is to provide the required Qualified Person (Supervision) [QP(S)] Service to

a) provide professional engineering supervision services as required under the Authoritys

requirements and /or the requirements of other authorities and agencies;

b) provide qualified site supervision staff as required under the Building Control Act to support the

QP(S);

c) provide independent checking services for those Temporary Works (including false

work and support system for superstructure) under the Main Contract that are not required to be

checked by the Accredited Checker under the Building Control Act and Regulations. The

Guidelines on the Approval-In-Principle procedures are attached in Appendix B for the Consultants

reference;

(d) apply and obtain Temporary Occupation Permit (TOP) and Certificate of StatutoryCompletion (CSC), lead the inspection process and co-ordinate with Civil QP, M&E QP, RI and

all relevant statutory authorities until obtaining the TOP and CSC

(e) ensure that the construction works are carried out in a safe manner in accordance with the

method statements submitted by the Contractor and approved by the QP(S); and

(f) sign off the Certificate of Supervision for civil works under the Main Contract and any other

professional engineering services as set out in the scope of Services in the Terms of Reference.

QP(S)s primarily role is to ensure safety and quality construction by the main contractor and

serve as the technical advisor to LTA on the matter of supervision . As no formal contract exists

between The Main contractor and QP(S) , all dealing are through LTA and no changes in the design

is to be accepted during the supervision stage , unless the QP(Design ) and LTA have approved it.

LTA has engaged the design firm CPG to undertake the full design. The main contract is a Build

Contract.

The main contractor has also engaged................ (To be inserted later)QP (Ters) as well as temporary

earth retaining structures. At the same time , LTA has also engaged Ronnie & Koh Consultants PTE

LTD as Accredited checker ( AC) to provide the required check on permanent design of the

works as well as the checking of the AIP documents. LTA have also appointed AC (Geo)as.......................... (To be inserted later).

QP(S) role is mainly to carry out supervision duties and checking services for method statements and

other proposals submitted by SSJV. The temporary works which are not to be checked by AC are

also to be checked by QP(S), however the permanent design check , obtainment of the approval to

proceed with construction work from BCA and modifications ,if any at construction stage are to

be handled by the QP(D) .

The main Scope of works for QP(S) is attached as Appendix 2B



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2.3 Some elaborations on QP(S)s role

2.3 A QP (Struct) and QP (Geo)

Under the Contract QP(Struct) until 6 months after Basic Structural Completion (BSC) and QP (Geo)

for earthwork and until 6 months after BSC will spend a minimum period of 6 and 4 hours

respectively each and attend to related Civil, Structural and geotechnical aspect of QP(S) services.

They will ensure that the full time RE and RTO carried out the duties as prescribed in all relevant

documents.

2.3 B Temporary and permanent works

QP(S) team shall ensure that both Temporary Works and Permanent Works are treated with

the same level of importance and that any distinction to be made shall be based on the degree

and/or severity of risks involved by giving equal attention and rigour in the supervision and

inspection of both categories of works. They are also to review shop drawings / working

drawings for the permanent structures & temporary structures submitted by the Contractor and make

recommendations such that the Works are buildable on site.

2.3 C monitoring works

QP(S) s team are also to carry out supervision of monitoring works as imposed by BCA and

LTAs Development & Building Control (DBC) Division including :

regular intervals of reading( agreed between QP(D) and QP(S) , To conduct site inspections

and

assess the actual performance of the temporary earth retaining structures and associated

supporting system and

to instruct the Contractor to implement corrective action to be taken when the review level is

reached or if there are damages to Surrounding Infrastructure; ,

To discuss, evaluate and approve on the vibration monitoring programme with the

Contractor and the Specialist Contractor

In the event of damages to surrounding infrastructures, the QP(S) shall check and endorse that the

infrastructures are structurally safe and pose no risk to the public or workmen or instruct the

Contractor to carry out remedial measures and make good any damaged structure within 6hrs of

report of the incident. The QP(S) is to report to BCA immediately on his findings and give

justifications on the remedial measures as per his instruction to the Contractor.

QP(S) s Team shall highlight and take action on unsatisfactory construction practices and

other aspects of the Works and shall raise Non-Conformance Notice (NCN) of sub-standard or

defective works so that it can be tracked and closed-out when suitable rectification measures have

been proposed by the Contractor and accepted by them, such as :

divergence or deviation of material from the approved plans;



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use of defective materials; and

Departure from approved or agreed work sequence or procedures, and proceeding with works

without approval/authorization

QP(S) team shall participate actively in the Civil Safety Submission process developed by theContractor, and propose recommendations to ensure that adequate contingency and/or

Precautionary measures are in place before construction activities are carried out.

2.3 D Review

QP(S) shall review expeditiously submissions of method statements , test reports, materials and

work proposals .QP(S)to enforce the approved procedures and to ensure that the Contractor executes

the Works in accordance with the accepted proposals. All review must be returned to

LTA/Contractor within 14 days of receipt .Upon LTA request or where urgent, the review periodcan be changed.

However all review forms are to be sent to LTA directly and not the Main Contractor ( Note this

differs from LTA specifications -please see end note -1) .

No direct release of review is to be given to contractor , unless approved by LTAs agreement in

writing , in advance. Contractor is also to be informed that if he that any instruction/direction from

QP(S) or his staff, which they felt to entitle them to a variation, then he must FIRST obtain approval

from LTA before implementing the instruction/direction.

Upon resubmission of the documents , the QP(S) is expected to assist and advise the Contractor

in his re-submission such that the Contractor is able to commence work within twenty-eight (28)

calendar days upon their first submission.

2.3 E Documents:

QP(S) Team shall keep and maintain good written activity reports with complete and accurate

descriptions of the construction work and all pertinent conditions thereof. A copy of the daily activity

reports shall be submitted to the Authority for record

QP(S)s Team shall keep a copy of all contract documents, drawings, specifications, manufacturedproducts, construction materials, inspection records such as inspection and approval of

concreting, repairs of structural works, soil investigation and test reports, piling works, tests

conducted on materials and works, etc. The QP(S) shall ensure that copies of these documents/records

are given to the Authority for record.

1 -Review to be given directly to contractor

under clause 8.2 TOR 26 The QP(S) shall review all submissions with due diligence. The QP(S) shallrecord all the comments in writing and notify the Contractor directly, signing off as QP(S) using the letter-head of the Consultants office. A copy shall be given to the Authority.



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The Supervision Team shall work closely with the Authoritys Project Management Team on site. The

Supervision Team shall co-operate with LTAs representative or persons appointed by LTA to carry

out audits on quality of the Works and documentation review of the Contractors submissions.

The Supervision Team shall keep in good order and record all changes made during construction

and verify all as-built information submitted by the Contractor to the Authority and the QP(D).

The Supervision Team shall also verify all as-built drawings prepared by the QP (D).

QP(S) role is not to duplicate that of LTA and also not to supplant LTA. All approvals are first

checked by QP(S) _ team, and final approval to be given by LTA. QP(S) will not take upon the

responsibilities and decisions that properly lie with the Superintending Officer of the Main Contract

especially where variations are involved.

2.3 F Meetings

QP(S) and his team will attend and participating in regular and ad hoc meetings with

LTA/Contractor/other agencies /specialists Sub contractors such as monitoring meetings and site

meetings/discussions .the type of meetings to be attended to are explained in TOR23 clause 5.16.3

In carrying out the QP(S) services , QP(S)team , comprises a part time QP(Struct) and QP(Geo)

( Note2) and 3 Resident Engineers( RE) and 4 Resident Technical Officers(RTO) are to work

under a system whereby the QP(S) teams are always contactable, and aside from the QP(S) , his

office and design check staff , all others( RE , and RTO) are to work full time .

2.3 G working hours and roster

LTA has defined the full-time working hours

Monday to Sunday (including Public Holidays)

Monday to Friday : 8.30 a.m. to 6.00 p.m.

Saturday : 8.30 a.m. to 1.00 p.m.

The Supervision Team shall attend to night work and urgent site matters outside their normal

full-time working hours, and on Sundays and Public Holidays, as and when required, in order

to carry out their responsibilities under the Contract, or upon request by the Authority. In this

contest

Duty rosters will be devised at each stage of the works , with reference to contractor and LTAs

work plan - to ensure that all duties are covered adequately and promptly . In the event staff on

leave QP(S) shall notify the Authority at least seven (7) days and provide stand in personnel to BCA

as required .

2

The QP(Struct) will spend at least 6 hours and QP(Geo) will spend at least 4 hours a week at site asper contract ER296QP-requirements



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QP(S) team will be contactable at all times; holidays will be preapproved, except in odd and

unforeseen situations.

All RE/RTO are selected to serve based on the experience. Further training such as Safety, Quality

control, geotechnical monitoring, pipe jacking technology and other specialised works will be

provided in house and external.

2.3 H Safety

Safety and quality are two of the prime objectives of project delivery. QP(S) and LTA will

continuously coordinate with contracts to ensure best construction practices with the approved

temporary and permanent work design and approved method statement.

2.4 Quality Standards

ISO 9001 is the standard whereby this PQP is prepared, following C& V Engineering Pte Ltd Quality

Management procedure.

2.5 Quality Performance Evaluation Criteria

The following criteria will be used to judge the performance of the QP(S) team internally , to be

measured on a rolling/cumulatively basis taken over a six month period to 2 year period.

a) Reviews to be completed within 7 days( 50 % ) of receipt (6 months, rising to 60% after 2

years)

b) Reviews to be completed within 14 days of receipt (95%). Progressively improvements are

targeted so that the reviews and inspection works are completed and achieved to 96% after 12 monthsand 97% after 2 years of QP(S) services

c) The average review period for 1st submission is set at a target of 12 days ,and for that of

2nd and later submission : 6 days (10 days and 5 days respectively after 2 years)

d) Inspections to be carried out within 24 hours notice upon request by Contractor - for works

requiring site supervision( 95% ) (97% after 2 years)

e) For other works - to be completed within 2 days ( 95% ) after notice (97% after 2 years)

f) Regular review and monitoring of contractors submissions to ensure that submissions are intime to be approved within 28 days of 1st submission by contractor (95%-)3 (97% after 2 years).

Continuous improvement in review and inspection works are expected over the course of the QP(S)

services. The Quality performance evaluation criteria for the 6 month to over 2 year period is

summarized in Appendix 2C



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3.0 Organization chart and Quality Manager

3.1 Organization chart and Quality Managers Responsibilities

The QP(S) team comprises the following:

A) 1 QP(Struct) Part time

B) 1 QP(Geo) Part time

C) 3 RE Full time

D) 4 RTO Full time

They are being deployed and will be stationed at site/office to carry out works as assigned. The

list of Staff and organization chart is shown in (To be inserted)

Appendix 3 A-list of staff, and

Appendix 3B- org chart

The key responsibilities for the staff in QP is as shown in Appendix 3C



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4.0 Quality Plan

4.1 Material quality plan

Generally the material testing plan will refer to the SS and other accepted standards A list of

such codes standards used for permanent work design is indicated in TOR APP B 27 - Annex B1 -

Schedule of Documents Relating to Design of Permanent Structures. A compilation of full list of

codes/standards/regulations will be kept at the site office. (Please see Appendix 4A - for the

Material Quality Plan)

4.2 Work Quality Plan

(Please refer to Appendix 4 B - for list of work quality plan)

4.3 Project documentation

The projects stakeholders comprises

- Client ( LTA)

- Main contractor( SSJV)

- Subcontractors

- Suppliers

- QP(S) C&V

-QP(D) CPG

- AC

- Authorities ( BCA /LTA/PUB/N Parks /PGrid etc )

- Public

4.4 Definition of project correspondence

Project correspond ice /documents is to be defined as follows

ER296-date (yymmdd)-Originator (Ref) - (-CV Ref no) SSJV (Ref No)=Approval of methodstatement

Example Letter from LTA ref no: 1234 ,dated 24 Apr 09- to SSJV (For QP(S) information- on

approval of method statement ( Submitted via letter SSJV 106) -- , is filed as 2001

( for those meant for QP(S) , no need to mention party sent to

ER296-110808-LTA (1234)-2001L -SSJV-Approval method statement (106)

C&Vs Review on similar SSJVs submission will be

ER296-110808-CV-5002-SSJV (106) method statement on bridge.



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For subsequent reviews, the prefix will be used to denote same doc nature

E.g.: ER296-110808-CV-5002A--SSJV (106A) - method statement on bridge (rev 1)

Letter and documents series and symbols used (note 3 ) are summarised in Appendix 4 C Series used

in documents classifications. Letters/Documents received date are noted , and all replies/action tobe recorded in sample Excel form ( See Appendix 4D - Document summary -actions taken)

4.4.1 Email and fax:

Although emails and faxes are not normally adopted as contractual in this project , they nevertheless

were useful for minor clarifications /etc .

It is important to file /save copies of such to supplement the hard copies of docs .The soft copy

can be saved in PDF format. All reviews letter submitted to LTA will be in sample form as shown in

Appendix 4 D Standard Review Letter , indicating comments in Annex A .No reviews will be

sent to Contractor directly.

4.4.2 Hard copies of documents received

Docs received from contractor or other party are filed and responded to all letters/docs issued out

are filed- one hard copy and one soft copy in a dedicated computer , and achieve weekly

Parallel copy of Hard and soft copy are stored in HQ and site office, the HQ stores the original.

The copies are filed in chronological order carding to the folders to be named as in the

series( 1001 to 8999). All received hard copies o the documents will be complied and archived

periodically. Soft copies of these will be kept and submitted to LTA every month or periodically. Hard

copies were received with a stamp as shown.

C & V Engineering ER296QP (LTA)

Incoming Letter No

Total pages____

Date received

Designation Initial Action

QP(Struct)

QP(Geo)

RE 1

RE 2RE 3

Office

RTO1

RTO2

RTO3

RTO4

Note :

Replied :

3 It is estimated that each series will not exceed 1000 for the project ) Another number will be added if

necessary when the time is appropriate



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Reference:

4.4.3 Additional documentations /working files

1) All approved drawings are to be kept /stored at site , with superseded ones stamped with

superseded or discarded

2) All inspection forms are to be serialised and file in chronological order in a book title

(Inspections records )Sample of inspection records is shown inAppendix 4E (sample of inspections

records)

3) All monitoring records are to be stored in chorological ordered and indexed

4) All contractors daily records are to be stored in chronologic order

5) Separate folders have records for :

A. Meeting ( separate in types of meetings )

B. QP(Struct), QP(Geo), RE/ RTO attendance

C. Material submissions and approvals

D. Etc

6) Please see Appendix 4F List of records to be kept at site. This contain a list of folders to be

kept at site for all inspections records and working Files

7) FORMS used for check list of works for inspections- complied as shown in Appendix 4 G List of

Inspections Forms to use.

4.5 Procedures of Review of documents

1) Upon receipt of doc from LTA/Contractor , a soft copy is made( if not already sent)

2) Check if doc is clear enough for review- if not clear or in unsuitable size or format- to inform

sender ASAP

3) Doc is studied by site and HQ in parallel.

4) Reference made to the documents nature , consult corresponding code and SS , and previous

review status

5) Site staff raise matters , and prepare draft comments to send to HQ

6) In review emphasis on fact and accuracies , and not to over comment on grammar unless

exceptionally incomprehensible .Submission to be nevertheless clear ,straightforward and precise,

concise devoid of unnecessary jargons



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7) Check and ensure that the documents contain sketches. Illustrations/enclosures .brochures. ,

attachments as required under the Contract specifications .Also to check that it is signed off/endorsed

by PE. Project manager /etc where necessary

8) HQ (QP(S) review and send out letter/doc commenting on the adequacy of the docs , and the

action to be taken by Main Contractor:

a) Accepted with no comments ( note4 )

b) Accepted with comments- no need re -submissions

c) Accepted with comments- require re- submissions

d) Rejected , to resubmit

e) Noted , for information or no comment needed

9) Review letter to be concise and not take up further issues if the doc is a re-submission

4.6 Monthly Report

Under the terms of the Contracts ER296QP ,QP(S) shall submit by the 5 th of the month a

monthly report , covering :

A review of the construction and other activities and problems encountered with solutions

Details on the status and progress of all the tasks described in the Terms of Reference the Consultant

shall submit three (3) copies of the monthly report a soft copy in PDF format to the Authority every

month until the completion of the Contract.

A sample of the monthly Report is covered shown in Appendix 4H.

5.0 Building control Requirements

QP(S) team to check and adhere to requirements of BCA as follows

1) Assist in the obtainment of ST after QP(D), LTA and AC has completed the final design

2) Where no BCA approval is needed( such as excavations less than 1.5m) , to provide necessary

supervision

3) To provide team for supervision of critical works at all times available to the contractor.

4 Ref to TOR-26 ,

The QP(S) shall comment and notify the Contractor within fourteen (14) calendar days, uponnotification to him to collect the submission. A reply of Accepted with No Comment is necessary

if he thinks that the submission is acceptable without any amendments.



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4) To work together with LTA/Contractor to ensure all works are certified as of sufficient

quality so that CSC can be obtained

5) To ensure QP( Temporary/TERS) carry out work and agreed with QP(D) on alert /other

monitoring levels , and submit to BCA regular reports on this

6) To sign off certificate of supervision

7) To provide services to rectify works-supervise such rectifications during the 12 months

defect liability period

8) To review and check as built drawings submitted by QP(D)

The Full test of BCA regulations for site supervision is attached as Appendix 1A.

Periodic updates will be notified by QP(S) and to adhere to by all QP(S) s staff



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6.0 Project Quality Audit/Review

6.1 Audit and Review

The following audit and review will be carried out .This audit and review will help to

track weakness and identify the areas to improve on .It will be scheduled every 6 month ,

starting 28 Feb 2012

Project Quality

Audit Review

Planned date Quality Review

Auditor

Comments

To be conducted 28 Feb2012 Project director or

Managing Director

will conduct this

audit

6.2 Resolving unsolved Quality non compliance issues

The following table set out plan to track and resolve teething issues .From the management

chain to Managing director

Escalation level Management title Name

RTO/RE - issues not

solve at inspections

levels

Resident engineer Xu Lei

Resident Engineer Senior Resident Engineer Huang Yang Nee

If still unresolved Project or Managing Director Vashdev Khialani

6.3 Project Quality Plan Audit Log

The table below will track the non compliance of the PQP-

The series of Audit and improvement

Quality Review

date

Activity

reviewed

Issue Resolution
