project plan for group communications · web viewa welding management tool which caters for pipe...

Request for Information (RFI)Unique Identifier

240-72663051

Revision Rev. 1

Revision Date Aug 2019Group Technology and

CommercialRFI no 4268

PART AREQUEST FOR INFORMATION (RFI) CORP 4268

Description of the works/goods/services Request For Information (RFI) For Welding Information Management

System.

Deadline for submission 23 November 2017 At (South African Standard Time)

10h00

Tender Office address Tender Advice CentreOpposite Main ReceptionMegawatt ParkMaxwell DriveSunninghill

Eskom Holdings SOC Ltd (“Eskom”) invites you to submit an:

Request for information (RFI) to submit information for the works/ services as stated in the scope of work. This RFI is a stand-alone information-gathering and market-testing exercise, intended only to inform and assist Eskom’s further deliberation and development of a strategy for the Welding Information Management System. Eskom may request indicative prices if so stated in this RFI, as stated in part B.

Eskom has delegated the responsibility for this RFI to the signatory of this document, whose details

can be found below.

We look forward to receipt of your response.

Yours faithfully

Name Designation Signature DateWendy Molele Senior Advisor-

Sourcing ManagementTelephone number +27 11 800 4824 Fax and/or e-mail address

240-72663051 RFI CONFIDENTIAL TE – Group Technology & Commercial

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Date: 19 October 2017 Name: Wendy MoleleEnquiries: 011 800 4824

REQUEST FOR INFORMATION: CORP4268

REQUEST FOR INFORMATION (RFI) FOR THE WELDING INFORMATION MANAGEMENT SYSTEM.

Eskom Holdings SOC Limited (“Eskom”) invites you to submit information regarding the Welding Information Management System.

Please note that this RFI is not a formal enquiry but an information gathering exercise only and may not lead to a competitive process. No respondent, through their response to this RFI will gain any right to participate in any future procurement process.

Non-participation in this RFI process does not preclude further participation in subsequent procurement processes and engagements with Eskom for future projects.

If you intend on participating in this RFI process, you are requested to complete the attached Acknowledgement Form and return by email to [email protected] as indicated on the form by the 03 November 2017. Any queries pertaining to this RFI should be emailed to [email protected]

We looking forward to receipt of your response

Yours faithfully

___________________________Delia Von PickartzChief Advisor-Business AnalystSourcing Management


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mailto:[email protected]

mailto:[email protected]


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ANNEXURE A - ACKNOWLEDGEMENT FORM

TO: ESKOM Holdings SOC Limited FROMMegawatt ParkMaxwell Drive, Sandton

Attention Wendy Molele SenderFax No. 086 660 6121 Fax No.

INVITATION TO TENDER CORP: 4268

REQUEST FOR INFORMATION (RFI) FOR THE FOR THE WELDING INFORMATION MANAGEMENT SYSTEM.

We are in receipt of Eskom Holdings SOC Limited’s letter dated 19 OCTOBER 2017

We confirm the following (please mark the appropriate response):

No Statement Yes No Comments1 We are interested in submitting a

response in terms of Eskom’s RFI process requirements

2 We have noted the deadline for the RFI submission

3 We intend to submit the information in the name of the organisation stated above

4 We would like to receive all further information and correspondence at our e-mail address as above

5 We have read and understood all the “important notes” under paragraph 1.2 above, particularly with regard to non-confidentiality of information submitted as part of a response to this RFI.

We accept the terms and conditions which govern this process.

Yours faithfully

_______________________ For the Respondent


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1. DESCRIPTION OF SERVICE/PRODUCT TO BE PROVIDED

Business requires an automated tool for Welding Management which is capable of working electronically with piping design data obtained from a range of the most popular process engineering and 3D plant design systems which is required to import, capture, update and manage the technical information for new build projects from inception (Design through to operations) to ensure data integrity and delivery of build quality according to specifications.

The required solution must be able to meet the following Functionalities:

Design, Work Preparation, Fabrication, Erection/Construction, Maintenance

Figure 1: Information flow

The source data will be obtained from 3D design systems into the welding management system,

and then processed for output into SPO.


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Source system InputWelding

Management system

SPOoutput


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As Is Statement To Be Statement Therefore the high level gap is:

Business uses Ms Excel to manage the power plant welding information.

Business requires a Welding management information tool in order to perform the following:

Accurate welding / and requirement analysis

Accurate material list management

Accurate punch list management

A welding management tool which caters for pipe detailing and documentation for the design, fabrication construction and operations phase for piping installations


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1.1 Scope overview

The tool should be capable of performing the following in relation to managing welding

information:

Welding Management,

Welding Documentation,

NDT Management,

Work Preparation,

Support Management,

Material List Management,

Punch List Management,

QA Documentation Management,

1.2 Product overview

The following information should be supplied with regards to the product:

Product architecture description

Solution & technical architecture description must be included

Product functionality A full functional description of the product is required together with a functional mapping to the System requirements as listed below

Integration Clear indication of system integration capabilities


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1.3 Costing Overview

Eskom has adopted a cloud first strategy; however certain regulatory factors will apply to

solutions that contain personal information of customers and employees.

Licenses (Capex and Opex)

Respondents are requested to propose a 3 – 5 year pricing plan/view based on the

following implementation options where appropriate:

Option 1) Local Cloud – Must be hosted in South Africa.

Option 2) On-Premise

Option 3) Hybrid

Implementation and Support

Respondents are requested to provide the following pricing information:

Implementation of product indicative pricing estimate.

o Architecture Design

o Web Chanel design

o Implementation

o Testing

o Go live

o 6 Month Support

Indicative cost estimate for integration.

o Integration with Smart Plant Owner (SPO)

o SmartPIant Isometric

o Smart 3D

o Hyperwave


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1.4 References

Respondents are required to provide at least two references of where the solution has been deployed within similar industries.

2. Functionality

Business requires an automated tool which is capable of working electronically with piping design data obtained from a range of the most popular process engineering and 3D plant design systems which is required to import, capture, update and manage the technical information for new build projects from inception (Design through to operations) to ensure data integrity and delivery of build quality according to specifications.

Functional requirements that the system is expected to perform are as follows:

Requirement ID(FR- Functional Requirement)

Functionality grouping Functionality

FR1 Work preparation SpoolingFabrication detailsMaterial assignment and reservationDocumentationRequirement specifications

FR2 Progress management Manage spools, welds, supports, valves, Inch dia, weight, length and calculation factors

FR3 NDT Management Provide information required as input for NDT.Scope specificationTest planNDT Order ManagementSub-contractor documents

FR4 Welding management and documentation

Host / produce Welding procedure specifications (WPS) and other associated documentation / information such as:Heat NumberCertificatesRepairs and extensionsWelder performance

FR5 Constructability reports MaterialSpoolsSupportsValves


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Requirement ID(FR- Functional Requirement)

Functionality grouping Functionality

ScaffoldingPunch list

FR6 Pressure circuit management

PlanningValve handlingDocumentation

FR7 Punch list management FabricationErection phases

FR8 Material Management Bulk MTO listsMaterial balances

FR9 Cost accounting Fabrication materialsErection materials

FR10 Change Management PipelineSpoolWeld revision handling

FR11

Accurate welding requirement analysis

Ability to cater for the management requirements associated with advanced, validated welding models suitable for power plant projects (Fossil, Nuclear). This allows for the most accurate design predictions required, available within the market of power plant developers and designers.

The supplier should also provide Eskom with the following;

Welding Management Software

Hardware

Licence and Maintenance

Training


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3. OTHER INFORMATION REQUIRED:

3.1 Submission Guidelines

The timetable for the RFI process is set out as follows

Item Due date Template can be found in:Item Action Due Date

1 RFI issue date 18 October 2017

2 E-mail acknowledgement form 19-03 November 2017

3 Closing date for clarification and enquires 17 November 2017

4 RFI closing date and time 23 November 2017

3.2 Acknowledgement of Receipt and willingness to participate

To ensure the receipt of communication with regard to this Request for Information (RFI) process, kindly complete Annexure A - Acknowledgement form and return via email to [email protected]

3.3 Method of delivery

RFI submissions must be submitted as follows:

Sunninghill

All RFI responses must be clearly marked as follows:

Ref number: Corp 4268Closing date: 23 November 2017Closing time: 10h00 am (South African Standard Time)

Commercial Returnables

The suppliers are required to submit an original RFI, plus 1 (one) hard copy of the original file.


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Tender Advice CentreOpposite Main ReceptionMegawatt ParkMaxwell Drive


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4Important Notes

(i) Eskom wishes to clarify that this request is not intended to impede, amend or replace any past, current or future procurement process that Eskom has engaged in or will engage in.

(ii) Eskom reserves the right, in its absolute discretion, at any stage and without notice, to terminate further participation in the process by participants, to select or disqualify any interested participant from further engagement, to amend and/or terminate this RFI process or any future process pursuant to this process.

(iii) This RFI is an information-gathering and market-testing exercise, intended only to inform and assist Eskom in an investigation currently being carried out for an existing project. All respondents participate herein on the basis that it is providing information voluntarily to strengthen a potentially beneficial process for all stakeholders.

(iv) Any or all information submitted by any or all respondents may be used by Eskom, without the necessity of acknowledging the source, and without such entity gaining any rights in respect of such a solution, including but not limited to any intellectual property rights.

(v) No portion of any of the information submitted will be treated as confidential and respondents should NOT submit sensitive or confidential, market or commercial information.

(vi) Any information provided pursuant to this RFI process and any subsequent processes and/or engagement is not confidential but Eskom will use the information only in the course of its process of carrying out an investigation for an existing project. .

(vii) Further information or any clarification regarding this process will be published on the Eskom web-site.

(viii) All participants responding to this RFI process need to ensure that they have received all information and remain solely responsible for satisfying themselves as to the information required in responding hereto and are fully responsible for all costs incurred in relation hereto and under no circumstances will any resultant cost be borne by Eskom.


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PART BRESPONSE SHEET IN TERMS OF A REQUEST FOR INFORMATION

To be completed by the supplier

To Eskom Holdings SOC Ltd Date

Attention WENDY MOLELE

Tel no Fax no and /or e-mail address

From Address

Address

Sender

Description of the works/goods/services

Please find below our response to Eskom’s questions:

No. Question Please indicate your response in this column

1. Your contact name and contact details

2. Company registration number

3. Brief description of previous experience and Description of the solution that you can offer

4. Indicative prices as per scope of work

5. Add applicable questions


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Yours faithfully

Name Designation Signature Date

Telephone number Fax and/or e-mail address


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project plan for group communications · web viewa welding management tool which caters for pipe...

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