project management ence-7323 class 10 march 31, 2003 carl e. edlund 214-665-8124 [email protected]...
TRANSCRIPT
PROJECT MANAGEMENTENCE-7323
CLASS 10
March 31, 2003
Carl E. Edlund
214-665-8124
CLASS 10
Productivity
Time Management
Meetings
PRACTICAL EXERCISE
The field investigation consisted of grilling soil borings and installing groundwater monitoring wells. Specifically, 16 soil borings were drilled, and the boreholes were continuously sampled their full depths. After the borings were drilled , they were completed as groundwater monitoring wells. The locations of the 16 boring/wells are shown on the boring plan, Figure 3. Three borings/wells were 40 feet deep, three were 50 feet deep, three were 60 feet deep, and one was 70 feet deep. A tabulation of well completion data (ground surface elevation, top-of-casing elevation, well depth, and screen interval) is shown on Table 2. (97 words)
• Reduce the above text to a more succinct form.
Review System for Written Documents
• COMPLETENESS
• FORMAT
• DATA
1. External- Format, content complete
2. Internal- Match Table of Contents
3. Established/Logical?
4. Recipients
5. Raw Data- Source material
6. Calculations
7. Transcriptions- Tables
STAGE ELEMENTS
Review System for Written Documents
• (DATA)
• LOGIC
• FINAL REVIEW
8. Transcriptions- Figures, Exhibits
9. Clarity, consistency- Reader perspective
10. Challenge
11. Revise
12. Confirm changes, edits
13. Confirm assembly
14. Debrief, review with writer
STAGE ELEMENTS
Review System for Written Documents
• Letter revisions:– purpose, – context, – problem, – solution
Productivity
• What is it??
• Who is responsible for productivity?
• A measure of efficiency
• HIGH P = Q OF DELIVERABLE /TIME X COST
• Project Manager …. of course!
• Project Team
• Project Organization
Productivity
• Productivity is decreased by poor: – Management Skills– Task Skills– Team Skills– Leadership
Productivity
• Common Problems:– Lack of systematic approach [see 4 stages]– Poor planning/scheduling– Failure to track progress against plan– Lack of review of work … rewrites– Failure to deal with poor performers on the team– Failure to delegate– Failure to ‘just say no’– Poor meetings– Lack of a personal time management system
Personal Time Management
• How much time do we waste each day?• What can we do about it?
– Trial week
– Daily planner
– ‘Rituals’
– Quiet time verses face time
– Delegate …. Hardest for professionals trained in school
– Help in time management
– Lists!!
START
NOW
Meeting Management Strategies
• Four different types of meetings:1. Internal Project Meetings
• Brainstorm,
• Planning,
• Review progress
• Assign tasks
2. Internal Management Meetings• Resources
• Progress
• Cross organization issues
• Four different types of meetings:
3. External client meetings• Cost, time, deliverable
• Changes in charter
4. External stakeholder meetings• Accountability
• Stakeholder impacts
Meeting Management Strategies
Internal Project Meetings
• Plan ahead:– Purpose of the meeting– Type of meeting:
• brainstorm/planning, • briefing, • decision-making
– What needs to be communicated– Who needs to attend– When should it be held– Length?– Location?
• Manage the meeting:– Agenda in advance … with leads and outcomes
expected– Scribe/secretary– Assign responsibility for follow-up, deadlines– Summarize– Document
Internal Project Meetings
• Preparation: – Clear purpose/expected outcome, – Advance agenda with assignments, – 360 degree advance communication– Assign roles of team; project team leader
needed to assess impact … may be difficult to do if doing the presentation
Internal Management Meetings
• Execution– Purpose up front– Control paper– Note key issues and questions– Summarize results/decisions
• Follow-up– Copies to all– Action items with leads and deadlines
Internal Management Meetings
External Client Meetings
• Advance Preparation: – personal contact with attendees, – know the history, – prepare the agenda, – communicate with participants clarify objectives, – KNOW YOUR CLIENT’S [BOSS’S] POSITION
• Meeting Management: – facilitate the meeting, – be the note-taker/summarizer, – do follow-up communication/summaries
External Stakeholder Meetings
• Most difficult since environmental issues intimately affect many interests
• Preparation is essential• Awareness of the different agendas that can
develop• Follow-up more important than the meeting
itself• Same 5 elements of meeting management
CONFLICTING INTERESTS AT HAZARDOUS WASTE SITES
PARTY TYPICAL INTEREST
• CITIZENS: – Near neighbor – Far Neighbor– Innocent Landowner
• MONEY SOURCES– Mortgage Lenders– Insurers
• MEDIA
– Health, compensation
– Stigma, property value
– Lost investment
– Liability, recovery
– Run away- no actuarial info
– Circulation, market share
CONFLICTING INTERESTS AT HAZARDOUS WASTE SITES
PARTY TYPICAL INTEREST
• OTHER AGENCIES– Natural Resource
Trustees
– Health Agencies
– State Environmental Agency
– PRP Agencies
– Natural resource
damages, their mission
– Funding for health programs
– State verses federal authority
– Own priorities and systems
CONFLICTING INTERESTS AT HAZARDOUS WASTE SITES
PARTY TYPICAL INTEREST
• SPECIAL INTERESTS– Toxic Tort Attorneys
– Technical experts
– Eco- Groups
– Unions
– Chamber of Commerce
– Vendors
– $$ , justice, gain
– $$, reputation, ‘cause’
– The ‘Cause’
– Labor contract
– Jobs, property values
– $$, Their Solution
CONFLICTING INTERESTS AT HAZARDOUS WASTE SITES
PARTY TYPICAL INTEREST
• ELECTED REPS – Local
– State
– Federal
• JUDICIAL– District Attorney
– Judge
– Blame?, re-election
– Avoidance
– Re-election, platform
– Re-election [different party]
– Unique Solution
CONFLICTING INTERESTS AT HAZARDOUS WASTE SITES
PARTY TYPICAL INTEREST
• PRP ORG.S
– Lead RP
– Small RP
– In-house Council
– Out-house Council
– Plant manager
– Corporate philosophy- fight,
flight, or site
– Cash out,
– Corporate name, other cases
– ‘Supreme’ opportunities
– Community acceptance