project management basics
DESCRIPTION
Project Management Basics. By the time we are done…. Attendees should understand Why project management is worth caring about What is and isn’t a project Phases of a project Understand core components of project management (the must do components) - PowerPoint PPT PresentationTRANSCRIPT
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Project Management Basics
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By the time we are done….Attendees should understand
– Why project management is worth caring about
– What is and isn’t a project– Phases of a project– Understand core components
of project management (the must do components)
– Resources available regarding project management
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Shout Outs• Shout out a project……..
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Why I Care!• Has to be a better way!• Increase likelihood of success• So….what’s up with libraries?
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Why we should all Care..
PERVERSEINCENTIVES
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What is (and isn’t )a Project? • Formal definition
“A project is a temporary endeavor with a defined beginning and end (usually time-constrained, and often constrained by funding or deliverables), undertaken to meet unique goals and objectives, typically to bring about beneficial change or added value”
• Ok…..but what does that really mean?
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Phases of a Project
1. INITIATING – let’s decide to do this thing!
2. PLANNING– majority of heavy lifting should happen here
3. EXECUTING– let’s do this thing!
4. MONITORING & CONTROLLING – are we on track?
5. CLOSING – where did everyone go?
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Basics
• Important Roles– Sponsor– Project manager– Project Team
• The Big Three1.Scope 2.Work break down3.Risk register
• Triple Constraint– can’t always get what you
want…
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Basics: Scope
• Mapping out your effort– WHY – why are we doing this?– WHO – needs to be involved
• Who makes the call (clear decision structure)• Positive and negative stakeholders
– WHAT - will define ‘done’, what will be in place, what is and is not included
– WHEN - milestones (high level)– HOW – communicate (communications
plan)– Other components
• Rough costs• Assumptions • Dependencies - what will this impact or be
impacted by
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Basic: Work break down • Building a driving plan • The details
– What happens when– Dependencies – Who is responsible– Back schedule – PM Responsibility: to build a
REALISTIC plan
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Basics: Risk Register• This will NEVER work
because…….• Plan for the bad stuff
– identify the risk– define how to mitigate the risk – define a response plan if it
happens
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PM Applied (Real Life)• Real life lessons learned
– Scope is so so so so so important
– Planning is so so so so important– Make qualitative quantitative– Ask the tough questions – Yes, it’s work (but it’s better to do
work and realize success then to ‘wing it’ and fail)
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Practical take Aways• Get a scope document template
and try it out for one of your projects.
• For riskier projects, use and excel template to create a risk register. Work through mitigation and response steps.
• Play with projectmanager.com or another tool. Try to setup a basic work break down where you create a couple of dependencies.
• Visit myhighplains.us for all resources from today
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Let’s work One• Time permitting
– Defining it’s done– Measures of success– Who decides what– Dependencies– Risks
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Wrap up • Were topic targets covered• Resources for you • Questions?• For a copy of this presentation
and resource links visit mylibrary.us