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Project Initiation in OPPM to Project Execution in P6 EPPM

Prepared by:

L. Camille Frost

Master Principal Sales Consultant

Oracle | Primavera Global Business Unit

Session ID#: 15404

OPPM

Upfront Planning

P6 EPPM Execution

Lifecycle Project Lifecycle

OPPM

P6 EPPM

Plan

Execute

Alternative Analysis

Concept Business

Case

Investment Lifecycle

Approval

Close Out

Continuous Analysis

Monitor & Control

Monitor Benefits

after Close

The Project Lifecycle is a portion of the overall Investment Lifecycle

OPPM versus P6 EPPM

■ Submit ideas and information- potential

projects, ROI, Risk, Financial Rating,

Strategic Alignment, Business Unit,

Geographic Location, Number of users

impacted, Time to Develop, etc.

■ Tabular view – scoring and analyzing

■ Top-down Budget

■ ‘Skeleton’ project (Phases / Milestones)

■ Governance Process / Phase Gates

(workflow & approvals)

■ Grouping of projects into portfolios by

BU, Fiscal Year, Division, Strategic

Objective (any category value)

■ Portfolio Optimization / Balance

■ High level role requirements

■ Entire life of an investment (extends

beyond project close-out)

■ Build detailed project plan / schedule

▪ WBS, Activities & Relationships,

Resource Assignments, Critical Path,

etc.

■ Bottom-up Budget

■ Resource Management

■ Project Execution

■ Project Updates

■ Project Reporting

■ Measure Performance

▪ Earned Value

▪ CPI / SPI, etc.

■ View of performance across a

Portfolio of projects in execution

■ Project from start to close

OPPM P6 EPPM

What is a Portfolio

■ A group of assets or investments to be considered / analyzed / compared ▪ Could represent a program

▪ Could be a portfolio of portfolios

▪ Membership could be based upon the value of an attribute or

multiple attributes

▪ Membership could be random

■ Examples ▪ Proposed Projects

▪ New Technologies

▪ Proposed Products

▪ IT Applications

▪ Contracts

▪ Roads / Bridges

Multiple types of assets with DEPENDENCIES on one another could be

modeled!

What is the Goal of Portfolio Management

■ Make sound, informed business decisions

Analyze information in ways that help determine what mix of initiatives

return optimum value

▪ ‘Short duration with high ROI’

▪ ‘Small budget with high ROI and low Risk’

■ Bridge gap between execution and executive decision process

▪ Doing the right projects at the right time

▪ Replacing low value or redundant projects with potential higher

value

Portfolio Management Process

Investor Maps

Data to date

Updated data from

owners / asset managers

Scoring System Dashboards

Review

Track Performance Adjust

Course

Governance

Strategic Objectives /

Goals

Portfolio Management

Workbooks

Workflows / Alerts

Strategic Objectives

■ Establish and rank corporate level objectives

▪ “Improve customer satisfaction”

■ Understand how tightly every Program, Project, Initiative aligns with one or more corporate objective

▪ Questions / Scoring / Weighted Scoring etc.

Objective #1 Objective #2 Objective #3

Program 3 Program 2 Program 1

Portfolios / Hierarchy

■ Hierarchy (Portfolio of Portfolios), Names etc. completely configurable

for your organization

■ Portfolios can be created manually or by filter(s)

Forms

■ Standard, Traceable method of collecting data

■ Configurable, easy to use

■ Web based

• Link to form(s) can be

emailed as reminder to input latest data

• Constrain / control what can be entered

• Pull downs • Data validation • Form itself is a report of

latest data • Can be printed

Project Health via Scorecard

■ A quick, comprehensive look at performance based upon predetermined criteria

■ Detailed information on each investment in the portfolio

■ Summary / “Roll up” score for entire portfolio

■ Indicators as appropriate

Investor Maps in Portfolio Management

■ Look at FOUR parameters simultaneously

■ View on a scale or in ‘buckets’

■ Adds tremendous insight in addition to scorecard / spreadsheet

■ Allows for ‘what-if’ scenarios

■ A ‘bubble’ (investment / asset) that continuously stays in a ‘good

quadrant’ regardless of parameters should most likely be kept

1. Y-Axis

2. X-Axis

3. Size of Bubble

4. Color of Bubble

Y-Axis

X-Axis

Size & Color of Bubble

Portfolio Prioritization

• Define goals (Budget and Distribution)

• Add / remove projects

• Save multiple scenarios

• ‘Removed’ projects have a dash

• Snapshot / Email scenario

Workbooks

■ Life Cycle

■ Phases / Deliverables

■ Dependencies

Dashboards • Focused on Distribution • Pie charts • Histograms • Scatter charts • Trends • Bar charts

Bi-directional Integration

Configure Bridge

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