Project Close Report template | Clinical Excellence Queensland

Insert project title

Project Close ReportInsert date (optional)

Name of publication

Published by the State of Queensland (Queensland Health), Month 20XXIBNN or ISBN if needed

This document is licensed under a Creative Commons Attribution 3.0 Australia licence. To view a copy of this licence, visit creativecommons.org/licenses/by/3.0/au

© State of Queensland (Queensland Health) 20XX

You are free to copy, communicate and adapt the work, as long as you attribute the State of Queensland (Queensland Health).

For more information contact:Name of branch/division/unit, Department of Health, GPO Box 48, Brisbane QLD 4001, email generic email address if available, phone main phone number for branch/division/unit.

An electronic version of this document is available at www.insert.website.here.com

Disclaimer:

The content presented in this publication is distributed by the Queensland Government as an information source only. The State of Queensland makes no statements, representations or warranties about the accuracy, completeness or reliability of any information contained in this publication. The State of Queensland disclaims all responsibility and all liability (including without limitation for liability in negligence for all expenses, losses, damages and costs you might incur as a result of the information being inaccurate or incomplete in any way, and for any reason reliance was placed on such information.Contents

1.Overview4

1.1Project Summary4

1.2Reason for Closing the Project4

1.3Summary of recommendations4

2.Project performance4

3.Lessons learnt5

3.1What worked well5

3.2What could be improved5

4.Closure activities5

4.1Project staff5

4.2Issues management5

4.3Risk management5

4.4Financial management5

4.5Asset management5

4.6Records management5

4.7Outstanding activities5

4.8Initiative Transitioning to Business as Usual (BAU)6

4.9Maintenance and support6

5.Approval and Endorsement6

6.Contact Officer6

Insert project title – Project Close Report

- 6 -

1. Overview

1.1 Project Summary

<< Provide a high-level summary of project objectives, project outcomes and any innovations achieved >>

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1.2 Reason for Closing the Project

<< State the reason why this project is being closed. In most cases this will be because the outputs have been delivered, the outcomes have been achieved, the closing date has been reached and the budget has been expended. In some cases, a project may be closed for other reasons, e.g. a change in policy or agency priorities >>

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1.3 Summary of recommendations

<< List the recommendations which may include the Project Sponsor’s agreement that the project can be closed >>

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2. Project performance

<< Review of how the project has performed in relation to the objectives as articulated in the project logic and other project documentation >>

Objective

Agreed Target

Result

Actual deviation

Reason for deviation

Effectiveness of the initiative’s strategies and controls

Time

     

     

     

     

     

Cost

     

     

     

     

     

Scope

     

     

     

     

     

Risk

     

     

     

     

     

Quality

     

     

     

     

     

Benefits

     

     

     

     

     

3. Lessons learnt

<< Briefly describe lessons learnt and the methodology used to collect the lessons learnt >>

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3.1 What worked well

<< Describe what aspects of the project were effective as reflected by the stakeholders and the project documentation >>

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3.2 What could be improved

<< Describe what aspects of the project could be improved >>

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4. Closure activities

4.1 Project staff

<< If relevant, explain how project staff are being reallocated, the capture of their project knowledge and handover of that knowledge >>

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4.2 Issues management

<< Identify any outstanding issues and who will continue to progress the issues >>

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4.3 Risk management

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4.4 Financial management

<< Identify any outstanding financial issues, such as excess funds, and how they will be handled >>

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4.5 Asset management

<< Describe any assets which were acquired for the project, and who will take ownership of them >>

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4.6 Records management

<< Identify what arrangements have been put in place for the storage, security and backup of hard copy and electronic records and project documents. Identify who is responsible for these activities >>

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4.7 Outstanding activities

<< List any matters that are outstanding, what actions are required to address them and who is responsible >>

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4.8 Initiative Transitioning to Business as Usual (BAU)

<< Provide sufficient detail to demonstrate proper hand-over has occurred e.g. have policies and processes been updated and staff training provided >>

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4.9 Maintenance and support

<< List any matters relating to ongoing maintenance or support >>

Enter text here

5. Approval and Endorsement

|_| Close the Project

|_| Revise and resubmit

Comments:

Project Manager

Name

     

Position

     

Signature

Date

Project Sponsor

Name

     

Position

     

Signature

Date

Add additional names as required.

6. Contact Officer

If you have any questions regarding this document or if you have a suggestion for improvements, please contact:

Contact officer:Contact Officer Name here

Title:Contact Officer Title here

Phone:Contact Officer Phone Number here