Name of Team: Rev: ( )Chartering Group

Sponsor Team Leader Facilitator(if not leader)

Team Kick Off Date

Proposed Sunset Date

Mission Statement'Total Package or 10-point Program' is an after school mentoring activity that helps and contributes to the all-round growth and development of kids in the age group of 12-15

Goals & ObjectivesThe goal of the program is to introduce students to various fields of skill, personality and leadership development activities that encompasses the below 10 principles :1. Time - time management2. Talent - career development3. Talking - good communication skills4. Taking Tests - academic development5. Temple - say no to drugs, nutrition6. Tour - learning about other cultures, getting a global view of the work7. Taking Charge - becoming a leader8. Teamwork - working with other people9. Taking a stand - decision-making10. Treasures - money management

The objective is to initiate 6th graders with an orientation program involving guest speakers from the community before continuing to expose them to the principles in-depth

Customers Students from 6th, 7th and 8th grades

Success Indicators 1. Number of students who enroll and continue in the program2. Number of guest speakers who can be booked3. Number of schools that will adapt this program4. Positive results from survey program

Feedback Plan1. A survey will be conducted every few weeks to identify areas of improvement or

success ‘points’2. stakeholder meetings will be conducted bi-weekly to report on the survey results,

status and progress of the project

Scope/Priority In Scope: Create the orientation program for 6th graders at XXX school

1. Identify the program in detail for each success “T” point2. Identify the timelines for each of the success “T” point3. Identify the speakers from each field4. Identify a feedback survey plan or questionnaire5. Identify parent/external volunteers and any sponsors

Out of scope: Continued

Problem/Opportunity Statement To Identify the details of each success point and the orientation program

Procedures/ Meeting Frequency Project team will meet 2 times a week (Monday/Wednesday) and communicate via email

for all updates

Decision Making Process Decision making will be consensus and alternatively a voting process will be implemented

in case of a deadlock

Decision Ratifying BodyProject manager and team members

Boundary Conditions to Decisions Made

A plan for each of the success points need to be made available to the project team for approval

How Decisions Are Communicated Decisions will be communicated by email or in the team meetings every

Monday/Wednesday

Team MembersKim Higgins – Project Manager

Project Team members:Sandhya BangaloreJulia GideonFaisal SiddiquiPhil Edwards

Team Review Schedule Every Monday/Wednesday

Sunset Clause Program will be deemed as ‘complete’ when an orientation plan has been put in place for atleast one XXX school

Sustaining Plan A program manager for each school will be required to maintain and continue the mentorship program

Name of Team: Designated by team or chartering group. Rev: Revision number of the document

Chartering Group

Sponsor Team Leader Facilitator(if different from leader)

Team Kick Off Date

Proposed Team Sunset Date

Group from which the team was started and to whom they will be accountable to for results.

The individual who is typically the leader of the chartering group.

The person driving the team activities.

The person who will support the team leader and team with process guidance and direction.

Date the team starts its activities.

Date the team is either disbanded or re-chartered.

Mission Statement This answers the question: “Why are we here?”

Goals & Objectives At a high level, what are the overall outcomes and/or impact that is expected from this team.

Customers Defines who the major recipients are, or who is primarily impacted by the focus area of this team.

Success Indicators What are the measures (indicators) that will show how the team is functioning, efficiently and effectively.

Feedback Plan These are the processes or mechanisms used to provide feedback to the Charter Group or other key stakeholders with the team’s activities to ensure continual buy-in and appropriate direction.

Scope/Priority Describes the bounds of the team’s effort and activities. This can be described by: geography, and/or function, and/or groups of people, and/or ……..

Problem Statement The specifically defines the problem (or opportunity) the team is addressing.

Procedures/ Meeting Frequency

This describes the frequency (e.g., weekly), meeting time (e.g., 10-12) and other meeting details decided upon by the team.

Decision Making Process

The process used within the team to make decisions. This can be either: consensus, consultative, voting, or authoritative [from effective meetings].

Decision Ratifying Body The group that reviews and is involved with the team’s decision. This is often times the Chartering Group.

Boundary Conditions to Decisions Made

Based on the decision making process, these are constraints or expected conditions that should be met in conjunction with the decision making (e.g., a pilot of the proposed changes needs to be done and results presented prior to the decision making body giving the go-ahead for full deployment.)..

How Decisions Are Communicated

These are the methods used to communicate with the stakeholders and others involved the decisions that have been made (e.g., meeting minutes, department staff meetings with representative team member leading discussion, MRC reviews, etc.).

Team Members These are the people necessary and sufficient to be successful in accomplishing the mission, objectives and goals. Ideal size is 5-9.

Team Review Schedule Defines the frequency and groups that team progress will be reviewed.

Sunset Clause Describes the completion point at which this specific team’s objectives and goals have been met. This can include both a date and final decision(s) that were made to end the team’s work.

Sustaining Plan Describes the who, what, when, where, why, and how the process will be sustained as a routine part of doing business.