Program Leader Orientation

Today’s Agenda:Student Recruitment and PreparationGroup Safety & HealthConduct & ResponsibilitiesFinancial ManagementForms & Documents for I.P.

All leaders are enrolled in D2L -- https://uwsp.courses.wisconsin.edu/

Student Recruitmentand Preparation

Marketing Your Faculty-led Experiences Abroad:

• No program can go without a viable group of student participants.

• International Programs will help, but students look to their faculty instructors for advice and encouragement.

Issues to consider . . . Part of marketing must address the reasons students have for NOT choosing to participate in your study abroad experience. These reasons may include:

Benefit Money Time & Credits Lack of Foreign

Language Skills

Go recruit and

please don’t

forget the

application

deadlines:

December 1 – Summer & Fall ProgramsApril 1 – Winterim & Spring Programs

Preparing Accepted Participants . . .

Pre-departure meetings:Include as lecture/course hoursCourse content and preparation

Consideration for semester schedules:Class meeting timesExams

http://www.uwsp.edu/studyabroad/

Student Resources at the I.P. Website:

Group Safety & Health

Group & Individual Safety Abroad

Resources from the U.S. State Department and

The Center for Disease Control

http://www.uwsp.edu/studyabroad/

Counseling Services -- http://www.uwsp.edu/counseling/Pages/home.aspx

CISI (Insurance) -- http://www.culturalinsurance.com/

Group & Individual Safety Abroad: Health Information & Common Sense

“Required Health and Safety Information” Form

Confidential - Need to Know BasisAbility to Accommodate

Common Sense Safety Tips:• Never venture out alone• Develop awareness of surroundings• Secure personal belongings• Have local address (itinerary) and phone

number

*A very friendly person who you just met . . . is still a stranger.

Group & Individual Safety Abroad: Emergency

• Seek local assistance immediately• Check safety of entire group• Contact I.P. as soon as possible

“Managing Real and Perceived Emergencies Abroad”

(at D2L)

Mandatory Health Meetings

Determined by Dr. Jim ZachBased on Program itinerary . . .

Conduct & Responsibilities

Student Rights & Responsibilities: Acceptance into Program

• Based on good standing & meeting GPA requirements – Conduct check Transcript review Statement of purpose Instructor recommendation

• Acceptance then contingent on – Criminal background check Health information form

• Key Issues – First come, first served? Need for numbers! Ability to accommodate (health & learning needs)

Review of Group Leader Responsibilities(as outlined in the Leader Application)

• Recruit students for the program• Plan, attend, and participate in student orientation sessions• Receive specific training and orientation• Serve as a counselor and advisor to students while abroad • Teach courses appropriate to the program location and focus • Manage financial arrangements for the program while abroad• Live in student housing• Lead excursions on site and encourage student involvement in

extracurricular cultural activities

• Provide future leaders and students with assistance and orientation• Wherever appropriate, incorporate the experiences and materials gained

abroad to internationalize courses taught at UWSP

Student Conduct During Program“Participant Agreement &

Statement of Responsibilities”

Disciplinary Actions:

First Instance – Verbal Warning

Second Instance – Written Warning (Contact I.P. Director)

Third Instance – Disciplinary Sanction (Consult with I.P. Director)

*Ability to Stay with Program? *Separation from Accommodations? *Separation from Program

Financial Management

How A Program Budget Works: Regulations & Rules

• Program Revenue , NOT GPR• UW System and UWSP Regulations

(ACIS 7.1-7.4, FPP 45, and UWSP I.P. “revenue neutral” policy)

• Key Terms:• Travel Advance• UWSP Travel (T) Card (Not a “P” Card)• Travel Expense Report

*Programs NOT budgeted on State Per Diem Rates!

How A Program Budget Works: Some Basic Considerations

• Financial Aid – only available for students enrolled for

academic credit

• Students share costs of entire program, including leader

expenses & salary (equity issue: all enrolled equally means all pay in equally)

• No Segregated Fees - but I.P. Arrangement Fee, UW System

Mandated Fees, Criminal background check . . .

• Required Insurance (CISI): $35 per month

Forms & Documents for I.P.

“Leader Compensation and Expenses” Form

Copy of Passport information page(s)

Copy of Syllabus

Book order for class (no Text Rental)

“Flight Ballot” form (due by workshop date)

*Car Rental and/or Hotel Reservations?

Departure Workshops

Spring Semester Programs – Early NovemberSummer & Spring Break Programs – Early March

Fall Programs – Late April