Program Coordinators

Coordinator Advocacy CommitteeCoordinator Survey

Recommendations/Guidelines

Program Director RetreatSeptember 25, 20147:30 am – 11:30 amHSEB 1730

What do coordinators do?

•Provides expertise and research on policies and requirements.•Administrative support.•Day-to-day program management.•Point of contact and liaison.•Wading through the NAS and

milestones!

Coordinator Advocacy Committee (CAC)

• Includes seven coordinators (mix from large to small residency/fellowship programs) and three GME staff members.• Goals: • To build a strong leadership among coordinators at the

U of U.• Forum for coordinators to advocate for themselves.• Educate PDs and Administrators in ways to support

coordinators.• To tackle issues raised in a recent survey.

Coordinator Advocacy Committee

•Meet monthly• E-Value forum•Mentor/Mentee Program•New Coordinator Training

Fall 2013 Survey of Coordinators

83% response rate• 12+ different job titles.• More than half expected to spend 50% or less of their

time on coordinator duties.• Other responsibilities!• High turnover. • Little to no travel support for career development.• Discrepancy regarding number of program/residents.• Often no back-up or cross-coverage.• Job dissatisfaction 37.5%• Overwhelmed with job duties 72%• Considering resignation 39%

The GOOD news is that we’ve created SIX new jobs…and the BETTER news is that they’re ALL YOURS!

Celia, it’s 3:24, time for you to start your job asphalting the parking lot.

Recommendations• Academic Coordinator• Entry level or for someone with less administrative

responsibilities.• Grade D (hourly or exempt)• Salary Range: Min. $30,900 – Max. $57,100

• Academic Program Manager • Manages, co-directs meetings, produces materials,

communicates directly with other organizations, works closely with PD.

• Grade E (exempt)• Salary Range: Min.$37,900 – Max. $70,100

Recommendations• Dedicated FTE Commitment:

# Trainees (All Training Programs)

1-5 6-10 11-20 21-30 31-40 41-50 51-70 71-90 91-110 111-150 151+

# Training Programs

1 0.50 0.75 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00

2 0.75 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25

3 1.00 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25 3.50

4 1.25 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25 3.50 3.75

5 1.50 1.75 2.00 2.25 2.50 2.75 3.00 3.25 3.50 3.75 4.00

Recommendations• See your coordinator as part of your team.• Be open to discussion.• Review the recommended job descriptions, salary ranges, and FTE

commitment. See GME website http://medicine.utah.edu/gme/.• Look for career development opportunities.• Provide cross-training and appropriate back-up coverage.• Advocate for your coordinator with your Department Chair and/or

Administrative Director.• Feel free to contact me if you have any questions or suggestions. I

welcome your feedback.

Sharee Bracken, Manager801-213-2735sharee.bracken@hsc.utah.edu