procurement services winter forum - 2010
DESCRIPTION
Procurement Services Winter Forum - 2010. eInvoicing Improvements: Strategic Sourcing Update: New contracts eBilling Program $3300 Phase II Roll Out: Other updates: New Vendor Registration Form Lean Furniture Project. Today’s Agenda:. - PowerPoint PPT PresentationTRANSCRIPT
PROCUREMENT SERVICES WINTER FORUM - 2010
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EINVOICING IMPROVEMENTS:
STRATEGIC SOURCING UPDATE: • New contracts
EBILLING PROGRAM
$3300 PHASE II ROLL OUT:
OTHER UPDATES: • New Vendor Registration Form• Lean Furniture Project
Today’s Agenda:
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eInvoicing Improvements:Suppliers Currently on eInvoicing:
Supplier Date Implemented
Grainger 08/27/2009
Office Depot 09/14/2009
Daigger 10/07/2009
Bank & Office Interiors 11/23/2009
Qiagen 12/05/2009
Fisher 12/08/2009
VWR 12/10/2009
ISC BioExpress 01/06/2010
CDW-G 01/11/2010
BioLine 01/21/2010
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eInvoicing Improvements:
Coming Soon:
02/10/10
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Future implementations - Still in the Queue –
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eProcurement Supplier Update
Coming Spring Quarter:
•EnPointe (Lenovo)
•Apple
Computers:
•Applied Biosystems
Life Sciences:
•Haakenson / Knoll (hosted catalog)
•Correctional Industries
Furniture:
Herman Miller & KI
are coming this Summer Quarter!
New PRAXAIR Punchout Feb 10th !!
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STRATEGIC SOURCING
• What is strategic sourcing and why do it?
• How do we involve you, the customer? – identifying customer needs– evaluation of RFPs, selecting suppliers to
meet your needs
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STRATEGIC SOURCING
Diverse/Small businesses• Identify contract opportunities where they can
be successful • Engage existing key suppliers in growing “2nd
tier” spend
Sustainability• Collaborating with our key suppliers to reduce
our carbon footprint (and theirs)
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STRATEGIC SOURCINGNew contracts • secondary gas contract with Airgas
Upcoming contracts
Minor office products
(small business)Floor coverings Correctional
Industries
Apple Computers
Life Science Suppliers including: ABI, BD, Roche, Perkin Elmer
eBilling Programe-billing:
Process improvement opportunity to
help departments manage purchases
and retrieve documentation from
suppliers for reconciliation purposes.
Status: In progress!
Look for frequent supplier updates
on our web pages.
eBilling Process
Identify & Contact Suppliers
• Online capability• Invoicing• Discounts available• Account Set Up
Customer Involvement
Supplier information will
be posted on procurement services web
pages
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eBilling Program
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Supplier Name & Contact
Benefits Account setup Instructions How to retrieve Invoice
Aramark
Contact: Liz Jensen
www.aramark.com
2% Discount
When setting up an account, you will need to: • Provide your account # located on invoice
• Provide current purchase order number
• Confirm effective date for change in payment method • Notify the Buyer in Purchasing that you have changed your payment method and the effective date.
The Buyer will update the order in PAS to reflect this change.
Contact: Liz Jensen
If you are already using the ProCard for Aramark services we would appreciate hearing how this new feature is working, so please share your comments / questions with Aris
Introducingthe new Vendor
Registration Form
Procurement Services, in collaboration with the Business Diversity Program and campus customers, have created a new Vendor Registration Form to meet various state and federal reporting requirements
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$3300 Phase I Results
Phase I small dollar
transition implemented
July 1, 2009 resulted in
more than a
50% reduction
in PAS Transactions
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$3300 Phase II Roll Out
More manageable data allows focused analysis
Phase II recommendation: tighter controls and targeted “opportunities”
Internal training Supplier involvement
Campus department
outreach
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Exceptions to the Small
Dollar Guidelines:
The Exception list is online
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Lean Furniture Project Overview
Benefits to Campus (efficiency, transparency & timelines)
Gap / Action
Future State Map
Current State Map (Value Stream)
Furniture Buying at UW (5 Major Processes)Who
What
Why
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Lean Furniture Project
PDCA –
Action Items
Typicals Kit
Benchmark Furniture
Procurement
Improve / Expand
‘Tracker’
More eP Furniture Contracts
Dealer / Designer Checklist
Visibility / Check-ins
Various Improvements for Campus
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Lean Furniture Project
The Procurement Customer Service
team is now trained to take your calls
relating to:
- eProcurement
- Procard
- Purchasing
- Accounts Payable
- and MyFinancial Desktop!
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Contact information:• [email protected] / 543-
4500Procurement Customer
Service
• [email protected] / 543-5252ProCurement Card
• [email protected] / 685-3558eProcurement
• [email protected] / 543-8056
Strategic Sourcing
• [email protected] / 543-3877 MyFD
• [email protected] / 543-7171Corporate Travel Services
• [email protected] / 543-4211
Purchasing Services
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