Proctoring a Regents or 3-8 Proctoring a Regents or 3-8 ExaminationExamination

Proctors are people (not necessarily Proctors are people (not necessarily the classroom or subject teacher) the classroom or subject teacher) who are responsible for administering who are responsible for administering an examination in an appropriate, an examination in an appropriate, standardizedstandardized testing atmosphere. testing atmosphere.

To avoid a misadministration of an To avoid a misadministration of an examination, please listen carefully to examination, please listen carefully to the following video. the following video.

Proctoring Rules to Live By :Proctoring Rules to Live By :(No matter what test)(No matter what test)

You must be sure that you have the testing materials you You must be sure that you have the testing materials you need, and the directions booklet. If at all possible, you need, and the directions booklet. If at all possible, you should have read the directions booklet thoroughly before should have read the directions booklet thoroughly before the examination period begins. the examination period begins.

If you have been asked to provide testing accommodations, If you have been asked to provide testing accommodations, you MUST be familiar with the allowable accommodations you MUST be familiar with the allowable accommodations per students’ IEPs, and you MUST know how to perform the per students’ IEPs, and you MUST know how to perform the accommodations~ especially scribing. accommodations~ especially scribing.

You must read the standardized directions to the students You must read the standardized directions to the students in the format you’re given in the directions booklet in the format you’re given in the directions booklet word for word for wordword; do not paraphrase, or skip parts of the directions, no ; do not paraphrase, or skip parts of the directions, no matter if you’re administering the exam to one child or 30 matter if you’re administering the exam to one child or 30 children.children.

Along with that, you must adhere to the standardized and Along with that, you must adhere to the standardized and REQUIRED time-limits for whatever test you’re proctoring or REQUIRED time-limits for whatever test you’re proctoring or providing accommodations for. providing accommodations for.

Proctoring Proctoring DO’SDO’S to Live to Live By: By:

(No matter what examination or grade level!)(No matter what examination or grade level!) Require all cell phones to be turned off, or better yet, collect Require all cell phones to be turned off, or better yet, collect them in a box at the front of the room as students enter. them in a box at the front of the room as students enter. There are directions to be read to the students regarding cell There are directions to be read to the students regarding cell phones in the directions booklet. The students should realize phones in the directions booklet. The students should realize that the directions are for ALL, not just them personally. that the directions are for ALL, not just them personally.

Be sure to have another adult designated to be the “bathroom Be sure to have another adult designated to be the “bathroom escort.” No students should be leaving exam rooms to get escort.” No students should be leaving exam rooms to get drinks of water, or go to the bathroom without supervision.drinks of water, or go to the bathroom without supervision.

Be prepared with extra writing utensils, and a tissue box.Be prepared with extra writing utensils, and a tissue box. KNOW how to provide the accommodations you’ve been KNOW how to provide the accommodations you’ve been

assigned to provide. assigned to provide. Be active and visible; proctors should be moving around the Be active and visible; proctors should be moving around the

room, and watching student behaviors. room, and watching student behaviors. Count, recount and know that you’ve collected all the test Count, recount and know that you’ve collected all the test

booklets and answer sheets at the end of the exam session. booklets and answer sheets at the end of the exam session. Know the process in your building for handing in & accounting Know the process in your building for handing in & accounting

for finished testing materials.for finished testing materials.

Proctoring Proctoring DO NOTSDO NOTS to Live to Live By:By:

(No matter what examination or grade level!)(No matter what examination or grade level!) Sit at the teacher’s desk reading a magazine, correcting papers, Sit at the teacher’s desk reading a magazine, correcting papers, working on the computer, or reading a book.working on the computer, or reading a book.

Use your voice to give clues and cues when reading aloud the Use your voice to give clues and cues when reading aloud the listening passage, or when reading aloud as a test accommodation. listening passage, or when reading aloud as a test accommodation.

Point to a student’s answer and say, “Are you sure?”Point to a student’s answer and say, “Are you sure?” Point to a student’s answer and shake your head.Point to a student’s answer and shake your head. Give back the test booklet and answer sheet after time has passed Give back the test booklet and answer sheet after time has passed

to have the student “look it over,” or to point out unanswered to have the student “look it over,” or to point out unanswered questions. questions.

Clarify or restate questions or directions.Clarify or restate questions or directions. Leave pertinent charts, diagrams, posters, notes, etc… visible in Leave pertinent charts, diagrams, posters, notes, etc… visible in

the room during the examination. the room during the examination. Teach an impromptu lesson on specific test content just before the Teach an impromptu lesson on specific test content just before the

test.test. In any way, shape, or form alter student responses on answer In any way, shape, or form alter student responses on answer

sheets or in their test booklets. sheets or in their test booklets.

Regents AccommodationsRegents Accommodations in a in a NutshellNutshell

Please refer to these 2 documents for the SED and VESID language regarding Please refer to these 2 documents for the SED and VESID language regarding Regents accommodations:Regents accommodations:

http://www.p12.nysed.gov/osa/sam/secondary/home.htmhttp://www.p12.nysed.gov/osa/sam/secondary/home.htmll http://www.p12.nysed.gov/specialed/publications/policy/testaccess/policyguide.htmhttp://www.p12.nysed.gov/specialed/publications/policy/testaccess/policyguide.htm

It It is allowableis allowable for the following accommodations to be provided for the following accommodations to be provided on the Regents & RCTs as per students’ IEPs or 504son the Regents & RCTs as per students’ IEPs or 504s : :

Read or sign parts of the exam that test reading comprehension.Read or sign parts of the exam that test reading comprehension. Scribe or use other methods of presentation for parts that test writing Scribe or use other methods of presentation for parts that test writing

competency.competency. Waive spelling/grammar. Waive spelling/grammar. Student use of spelling/grammar check devices.Student use of spelling/grammar check devices. Student use of calculator for parts of exam that test computation.Student use of calculator for parts of exam that test computation. Read the listening passage more than the standard number of times.Read the listening passage more than the standard number of times. Let a student with a hearing impairment (and who isn’t proficient with ASL) Let a student with a hearing impairment (and who isn’t proficient with ASL)

to read the teacher dictation copy of the listening passage.to read the teacher dictation copy of the listening passage.

Regents AccommodationsRegents Accommodations in a in a Nutshell Con’t Nutshell Con’t

Please refer to these 2 documents for the SED and VESID language Please refer to these 2 documents for the SED and VESID language regarding Regents accommodations:regarding Regents accommodations:

http://www.p12.nysed.gov/osa/sam/secondary/home.htmlhttp://www.p12.nysed.gov/osa/sam/secondary/home.html http://www.p12.nysed.gov/specialed/publications/policy/testaccess/policyguide.htmlhttp://www.p12.nysed.gov/specialed/publications/policy/testaccess/policyguide.html

It is It is NEVERNEVER allowableallowable for the for the anyany of the following to be of the following to be provided as an accommodation:provided as an accommodation: Deletions of any sections of the ELA Regents.Deletions of any sections of the ELA Regents. Deletion of the listening comprehension section of the ELA or Deletion of the listening comprehension section of the ELA or

Modern Languages Regents.Modern Languages Regents. Deletion of oral skills sections from foreign language Regents.Deletion of oral skills sections from foreign language Regents. Clarification or restatement of passages or questions on any Clarification or restatement of passages or questions on any

Regents or RCT.Regents or RCT. Use of voice tone or emphasis to give clues and cues about key Use of voice tone or emphasis to give clues and cues about key

words or phrases on any Regents or RCT.words or phrases on any Regents or RCT.

3-8 Testing3-8 Testing Accommodations in Accommodations in a Nutshella Nutshell

Please refer to the VESID and SED language regarding accommodations at the Please refer to the VESID and SED language regarding accommodations at the following: following:

http://www.p12.nysed.gov/osa/ei/ela-math-guide-11.pdfhttp://www.p12.nysed.gov/osa/ei/ela-math-guide-11.pdf http://www.vesid.nysed.gov/specialed/publications/policy/testaccess/http://www.vesid.nysed.gov/specialed/publications/policy/testaccess/

policyguide.htmlpolicyguide.html

It It is allowableis allowable for the following accommodations to be provided for the following accommodations to be provided on the 3-8 tests as per students’ IEPs or 504s.on the 3-8 tests as per students’ IEPs or 504s. For For ELA ListeningELA Listening Sections: Sections: Test directions and all questions (in Test directions and all questions (in

this part of the test) may be read aloud.this part of the test) may be read aloud. Math/Science test directions and questions may be read aloud.Math/Science test directions and questions may be read aloud. The use of scribes and the use of tape recorders are allowable The use of scribes and the use of tape recorders are allowable

accommodations for both the English Language Arts and accommodations for both the English Language Arts and Mathematics Tests. For the English Language Arts Tests, students Mathematics Tests. For the English Language Arts Tests, students using scribes or tape recorders must provide all information for the using scribes or tape recorders must provide all information for the writing sections of the tests, including spelling of difficult words, writing sections of the tests, including spelling of difficult words, punctuation, paragraphing, and grammar.punctuation, paragraphing, and grammar.

Students may use a word processor (with spell-checking and Students may use a word processor (with spell-checking and grammar-checking devices grammar-checking devices disableddisabled) instead of a scribe.) instead of a scribe.

3-8 Testing3-8 Testing Accommodations in Accommodations in a Nutshell Con’ta Nutshell Con’t

English Language Learners English Language Learners For English language learners, schools may provide the For English language learners, schools may provide the

following testing accommodations: following testing accommodations: Time extension Time extension Separate location Separate location Third reading of Third reading of Listening SelectioListening Selection n Bilingual dictionaries and glossaries (direct translations only; Bilingual dictionaries and glossaries (direct translations only;

no definitions or explanations permitted) no definitions or explanations permitted) Simultaneous use of English and alternative language Simultaneous use of English and alternative language

editions (Mathematics Tests only) editions (Mathematics Tests only) Oral translation for lower-incidence languages (Mathematics Oral translation for lower-incidence languages (Mathematics

Tests only) Tests only)

3-8 Testing3-8 Testing Accommodations in Accommodations in a Nutshell Con’ta Nutshell Con’t

Please refer to these 2 documents for the SED and VESID Please refer to these 2 documents for the SED and VESID language regarding accommodations:language regarding accommodations:

http://www.p12.nysed.gov/osa/sam/secondary/home.htmlhttp://www.p12.nysed.gov/osa/sam/secondary/home.html http://www.p12.nysed.gov/specialed/publications/policy/testaccess/http://www.p12.nysed.gov/specialed/publications/policy/testaccess/

policyguide.htmlpolicyguide.html

It is It is NEVERNEVER allowableallowable for the following to be for the following to be provided as an accommodation:provided as an accommodation: Reading to student the parts of the ELA tests that Reading to student the parts of the ELA tests that

measure reading comprehension. measure reading comprehension. Use of a calculator Use of a calculator at any timeat any time on the 3-6 math tests. on the 3-6 math tests. Use of calculator on the multiple choice sections of the Use of calculator on the multiple choice sections of the

7-8 math tests.7-8 math tests. Clarification or restatement of questions or passages.Clarification or restatement of questions or passages.

ELA Scribing How To’s ELA Scribing How To’s

• The scribe must record The scribe must record word-for-wordword-for-word what the student dictates or what the student dictates or records, records, leaving out punctuation and capitalizationleaving out punctuation and capitalization, and , and must circle must circle all words that are difficult to spell. all words that are difficult to spell.

• The scribe must The scribe must use lined paper and must write on every other lineuse lined paper and must write on every other line. . • When the dictation/tape transcription is completed, the scribe must When the dictation/tape transcription is completed, the scribe must

ask the student to spell aloud any difficult-to-spell words; then the ask the student to spell aloud any difficult-to-spell words; then the scribe must write the student’s spelling above the circled words. scribe must write the student’s spelling above the circled words.

• The scribe must show the student the written response and ask him The scribe must show the student the written response and ask him or her to or her to indicate the capitalization, punctuation, and paragraphing indicate the capitalization, punctuation, and paragraphing to be usedto be used. .

• The The student must readstudent must read the completed dictation/transcription the completed dictation/transcription andand indicate on the skipped lines any further changesindicate on the skipped lines any further changes to be transcribed. to be transcribed.

• The scribe must then The scribe must then transfer the student's completed response transfer the student's completed response into the test book exactly as dictated or recorded and should attach into the test book exactly as dictated or recorded and should attach the lined paper with the student's dictation to the back of the test the lined paper with the student's dictation to the back of the test book, preferably by staplingbook, preferably by stapling, to ensure against the student's , to ensure against the student's response being lost. response being lost.

44thth Grade ELA sample Grade ELA sample

Math Scribing How To’sMath Scribing How To’s• The scribe must record what the student dictates on a The scribe must record what the student dictates on a separate separate sheet of paper.sheet of paper.

• The scribe must ask the The scribe must ask the student to indicate exactly where the student to indicate exactly where the numbers need to be placed and lined upnumbers need to be placed and lined up..

• The scribe must The scribe must record the operational sign as dictated by the record the operational sign as dictated by the studentstudent (e.g., addition sign, subtraction sign, etc.). (e.g., addition sign, subtraction sign, etc.).

• When dictating numbers, the When dictating numbers, the student must indicate how the number student must indicate how the number is written and indicate place valueis written and indicate place value. For example, if the student says . For example, if the student says “one thousand thirty-eight,” the student should specify how that is “one thousand thirty-eight,” the student should specify how that is written (i.e., “one, zero, three, eight”).written (i.e., “one, zero, three, eight”).

• When computing a problem, the When computing a problem, the student must indicate to the scribe student must indicate to the scribe how he or she is making the computation and should be specific in how he or she is making the computation and should be specific in terms of what numbers to write down, including how to record terms of what numbers to write down, including how to record carryingcarrying. For example, when adding 23 and 9, the student should . For example, when adding 23 and 9, the student should indicate the following:indicate the following:

• “ “9 plus 3 is 12; put down the 2 and carry the one above the two.”9 plus 3 is 12; put down the 2 and carry the one above the two.”• The The scribe shows the student the written response and asks him or scribe shows the student the written response and asks him or her to indicate if there are any further changes to be madeher to indicate if there are any further changes to be made..

• The The student does not have to provide spelling and student does not have to provide spelling and punctuation in word responses. Therefore, it is not necessary punctuation in word responses. Therefore, it is not necessary for the scribe to leave out punctuation and capitalization or to for the scribe to leave out punctuation and capitalization or to circle words difficult to spellcircle words difficult to spell..

• The scribe must The scribe must transfer the student’s completed response into the transfer the student’s completed response into the test book and staple the student’s dictation to the test booktest book and staple the student’s dictation to the test book..

44thth grade math sample grade math sample

44thth Grade math example Grade math example

Proctoring a Regents or 3-8 Proctoring a Regents or 3-8 ExaminationExamination

If you have further questions If you have further questions regarding proctoring or administering regarding proctoring or administering accommodations please see your accommodations please see your building administrator or CSE building administrator or CSE chairperson well before the date of chairperson well before the date of the examination. the examination.

You can email me your questions as You can email me your questions as well: cdewey@gstboces.orgwell: cdewey@gstboces.org

Thank you!Thank you!