training for proctors, authenticators, registration, and help desk
TRANSCRIPT
Common Educational Proficiency AssessmentTraining for Proctors, Authenticators, Registration, and Help Desk
Meet your Site Supervisor
The Site Supervisor is responsible for
• All Communication with NAPO / CEPA • Informing Staff of Schedules and
Responsibilities• Training Staff for Registration, Help
Desk, Proctoring, Authentication, etc. • Preparation for Administration• Monitoring all staff on exam day• Packing and safe return of materials
Test Schedule
English First AttemptSaturday, March 2nd, 2013
English Second Attempt
Saturday, May 4th, 2013
• CBT or PBT (dependent on venue)
• No Math!• All dates are fixed.• There may be
additional, smaller administrations.
Make-Up ExamSaturday, June 1st, 2013
Test Day Schedule
CEPA-EnglishFirst shift Second shift
Staff arrives 8:30 am Staff arrives 12:30 pm
Begin registration 9:00 am Begin registration
1:00 pmBegin instructions 9:30 am Begin instructions 1:30 pmBegin English test 9:45 am Begin English test
1:45 pmLast late student 10:00 am Last late student 2:00 pmStudents may leave 10:00 am Students may leave 2:00 pmEnd English test 11:45 am End English test 3:45 pm
Registration
1 . Check the photo and name of the student on the CEPA ticket.2. Check the photo and name of the student on his passport or Emirates ID. (No photocopies accepted)3. Check the student’s face. 4. If everything matches, scan the barcode on the CEPA ticket. Check to see if the correct name appears.
If there are any problems, send the student to the Help Desk.
CEPA Tickets
Bring this ticket and a passport or other ID
Results will be sent by SMS and via the NAPO portal
If you have special needs, please contact NAPO
Help Desk
Familiarize yourself with the troubleshooting guide in the Staff Duties and Responsibilities Guide.
Print CEPA tickets as needed.
If a student fails to bring a passport or Emirates ID, parents should be contacted and the ID brought before the exam is finished.
Contact the Site Supervisor if you experience any issues.
The PBT Exam Pack
Each proctor will receive an exam pack. It will include: Sign-In Sheet 20 Answer Sheets 20 Test Booklets Misconduct Form Assessment Irregularity Form (Red/Yellow Misconduct Cards) (Help! Sign) Confidential Materials Envelope Pencils, erasers, and pencil sharpeners
Check to see that you have the phone number of the Site Supervisor and the relief proctor.
Proctor Responsibilities
1. Distribute / Collect materials.2. Check that mobile phones are off.3. Play instructional video / read
instructions.4. Ensure that Sign-In Sheets are
complete.5. Check that students have bubbled
in the version number and are answering on the answer sheets in pencil.
The Sign-In Sheet
The sign-in sheet is the only way we can find students with computer crashes, damaged
answer sheets, or incorrect ID #s.
Proctor Responsibilities
Circulate during exam. Write the time remaining on a white
board periodically. Do not allow students to leave
before 10am (shift 1) or 2pm (shift 2).
If misconduct occurs, call the Site Supervisor.
At the end of the exam, count and pack bubble sheets and test booklets.
Proctor Responsibilities
Please do not: Open an unused exam booklet Take any materials away from the
exam Allow students to leave before
10am / 2pm Talk with colleagues during the exam Help students with exam content Place bubble sheets in exam
booklets
Hall Monitor / Relief Proctor Provide proctors with your phone
number for emergencies. Direct students into rooms. Patrol hallways. At least once during the exam, give
each proctor a short break. Be a witness should misconduct
occur.
Authenticator Responsibilities
Look at the student. Look at his passport/Emirates ID. Look at the photo (if available) and name on the computer screen.
1. If all three match, authenticate!2. If the name on the screen is wrong,
fix the NAPO ID #. 3. If the student has a generic ID, write
his name in the comment field.
Misconduct
Steps for dealing with misconduct:
1. Give student a warning (yellow card).
2. Call the relief proctor and Site Supervisor.
3. Document and collect evidence.4. Give the student a red card.5. Complete a Misconduct form.