Procedures ReportProcedures Reportto theto the

IEEE-SA Board of IEEE-SA Board of GovernorsGovernors

By By

Don Heirman and Mary Lynne Don Heirman and Mary Lynne NielsenNielsen

5 December 20035 December 2003

Current revisions for considerationCurrent revisions for consideration

Elections language—major rewrite to reflect Elections language—major rewrite to reflect IEEE Bylaw changesIEEE Bylaw changes

Ethics—review by ad hoc; minor updatesEthics—review by ad hoc; minor updates Fundraising—deletion Fundraising—deletion ArCom—refining definitionArCom—refining definition Standards Medallion—clarification of Standards Medallion—clarification of

requirementsrequirements Clause 6—updates to membership Clause 6—updates to membership

fees/privilegesfees/privileges Position statements—addition of IEEE-USA Position statements—addition of IEEE-USA

receiptreceipt Editorial correctionsEditorial corrections

Voting rulesVoting rules BoD approved changes to IEEE BylaBoD approved changes to IEEE Bylaws that ws that

address concerns about how abstention address concerns about how abstention votes are treated and about email votingvotes are treated and about email voting

Changes apply to Standards Board and all other Changes apply to Standards Board and all other subsidiary committeessubsidiary committees

Abstentions do not count in total of votes castAbstentions do not count in total of votes cast Only approval by a majority of voting members Only approval by a majority of voting members

needed to approve actions taken by email voteneeded to approve actions taken by email vote

Most of the changes do Most of the changes do notnot apply to BOG, apply to BOG, since BoD determined that Major Boards since BoD determined that Major Boards must follow BoD rulesmust follow BoD rules

Abstentions still have the effect of a no vote in Abstentions still have the effect of a no vote in BOG votesBOG votes

BOG email votes must gain unanimous consentBOG email votes must gain unanimous consent

Proposed procedural work for 2004Proposed procedural work for 2004

11stst half of 2004 half of 2004 CAG election process and restructuringCAG election process and restructuring

Add plurality election processAdd plurality election process Add reporting mechanisms to BOGAdd reporting mechanisms to BOG

Adding treasurer as voting memberAdding treasurer as voting member If approved in principle, would be an IEEE If approved in principle, would be an IEEE

Bylaws changeBylaws change Email balloting clarificationsEmail balloting clarifications

Can debate and change of vote be made by Can debate and change of vote be made by email during the “open” balloting period?email during the “open” balloting period?

To be discussed with IEEE ParliamentarianTo be discussed with IEEE Parliamentarian

Proposed procedural work for 2004Proposed procedural work for 2004

22ndnd half of 2004 half of 2004 Clause 7—Relationships with other Clause 7—Relationships with other

SDOsSDOs Add regional bodiesAdd regional bodies

Appeals guidelinesAppeals guidelines Addressing terminology and process Addressing terminology and process

flowflow To be done in tandem with Standards To be done in tandem with Standards

Board appeals processBoard appeals process International award qualifications International award qualifications

2003 procedures report card2003 procedures report card

7 policy changes approved by BOG in 7 policy changes approved by BOG in Feb/June 2003Feb/June 2003

14 additional policy activities identified 14 additional policy activities identified in June 2003in June 2003 3 high priority3 high priority 6 medium priority6 medium priority 5 low priority5 low priority

As of end 2003, 6 completed, 1 As of end 2003, 6 completed, 1 overcome by eventsovercome by events All high priority items, half of medium All high priority items, half of medium

priority itemspriority items

2003 procedures report card2003 procedures report card

3 additional changes processed 3 additional changes processed in 2003in 2003 Smaller changes not identified on Smaller changes not identified on

policy activity listpolicy activity list

16 activities total completed16 activities total completed Other 7 identified items Other 7 identified items

scheduled through 2004scheduled through 2004

Issue Priority Deadline StatusElection Process high Dec-03 CompleteSuspension/expulsion high Dec-03 CompleteClause 6 high Dec-03 CompleteAwards—clarify acceptance vs. approval

medium Dec-03 Complete

Position statements—adding USA

medium Dec-03 Complete

BOG responsibilities—add review of position statements

medium Dec-03 Complete

Email balloting process

medium Feb-04 Need to talk to IEEE parliamentarian

International award qualifications

low Feb-04

CAG election process medium Jul-04Treasurer as voting member

medium Jul-04

CAG restructuring low Jul-04Regional Body considerations

low Nov-04

Appeals guidelines low Nov-04BOG voting rules low BoD activity OBE

Questions and ideas for revision Questions and ideas for revision are welcome!are welcome!