Proceduresfor setting up a new Outlook

Profile• On the following slides will be a quick

and easy step by step procedure to change your Outlook from the old mail server to the new and improved mail server.

• If, at any time, you lose your way or have questions please contact the Help Desk at 312.780.2920.

Step 1 – Deleting Old Profile• Right click on the Microsoft Outlook icon on the Desktop.• Left click on “Properties”.

Step 1 – Deleting Old Profile

• When the screen below comes up.• Select “Show Profiles…”

Step 1 – Deleting Old Profile

• When the screen below comes up.• Select “Remove”

Note:

This will remove your current Outlook profile which is linked to the MAILSERVER and allow the creation of a new profile using the same profile name, but linked to the new PRGEXCHANGE server.

If you have more that one profile listed please contact the Help Desk at 312.780.2920

Step 1 – Deleting Old Profile

• You will be prompted to remove the profile. Please select “Yes”

• You will be taken back to your profile screen. Please select “Close”

• This will take you back to your desktop.

Congratulations!

Step 1 has been completed…And Now Step 2

Step 2 – Creating New Profile

• Right click on the Microsoft Outlook icon on the Desktop.• Left click on “Properties”.

Step 2 – Creating New Profile

• When the screen below comes up.• Select “Add..”

Step 2 – Creating New Profile

• When the left screen below comes up. Check off “Microsoft Exchange Server”

• When done the screen should look like the right screen below.• Select “Next >”

Step 2 – Creating New Profile

• When the left screen below comes up. Type in PRGEXCHANGE into the “Microsoft Exchange Server” text box.

• Although the pictures below says “USERNAME” your username will actually be in the “Mailbox” text box, so nothing needs to be changed there.

• Select “Next >”

Your username will be here in lowercase

Your username will be here in lowercase

Step 2 – Creating New Profile

• When the screen below comes up…• Select “Next >” if you do not travel (i.e. have a desktop).• Select “Yes” if you travel (i.e. have a laptop and want mail

available when away from work). Select “Next >”.

Step 2 – Creating New Profile

• When the screen below comes up.• Select “Finish” to complete the wizard.

Step 2 – Creating New Profile

• When the screen below comes up.• Select “Close” to go back to the desktop.

Congratulations!

Step 2 has been completed…And now Step 3

Step 3 – Configuring OAB

• Right click on the Microsoft Outlook icon on the Desktop.

• Left click on “Properties”.

Step 3 – Configuring OAB

• When the screen below comes up. Select “Outlook Address Book”

• Select “Properties”

Step 3 – Configuring OAB

• When the left screen below comes up. Select “File As (Smith, John)”

• When done you screen should look like the right screen below.

• Select “Close”

Step 3 – Configuring OAB

• When the screen below comes up. Select “OK” to complete Configuring OAB.

Congratulations!

Step 3 has been completed…And now Step 4

Step 4 – Exchange Server Settings

• Right click on the Microsoft Outlook icon on the Desktop.

• Left click on “Properties”.

Step 4 – Exchange Server Settings

• When the screen below comes up. Select “Microsoft Exchange Server”

• Select “Properties”

Step 4 – Exchange Server Settings

• When the screen below comes up. Select the “Advanced” tab.

USERNAME

Step 4 – Exchange Server Settings

• When the left screen below comes up. Check off “When using the network” and choose “None” under “Logon network security” drop down box.

• Select “OK”.

Step 4 – Exchange Server Settings

• When the screen below comes up.• Select “OK” to return to the desktop.

Extra Information

• If you use Archives, you will need to update the location.

• If you open additional mailboxes you will need to contact the Help Desk at 312.780.2920 to re-obtain permissions.