primavera _ richard houghton _ integrated project control systems.pdf
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The most comprehensive Oracle applications & technology content under one roof The most comprehensive Oracle applications & technology content under one roof
Integrated Project Control Systems
Richard Houghton -‐ MTM Planning Manager
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PCS -‐ Ask ourselves
• Why you do that? • Choices? • Who needs to be involved? • Making a rod for our own backs? • Advantages? • What is the organisa>onal maturity? • Why is this becoming the thing to do?
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PCS – Background
• Disparate stand alone systems • Manages the systems interfaces, data
capture, data mining, forecasting, earned value, reporting, timesheet processing, benchmarking & financial controls
• Eliminate multiple entry of the same data into multiple systems
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PCS - Objectives " Integrate our Financial, Estimating &
Planning Systems " Eliminate heavy reliance on excel " Centralised, reliable & secure database " Data captured generates useable metrics " Consistent workflow, procedures &
reporting " Win more work through excellence " Protect or increase our margin & efficiency
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PCS – Our Choices
n Use excel & generate reports using extracted data
n Use some middleware to integrate what we already have
n Develop an in-house system n Use an “off the shelf” system n Do nothing
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PCS – the Scope
Expert Estimation
Reporting
MS Excel
Primavera P6
Mincom Ellipse
PRESENT
Extract Extract Extract
MS Excel
Reporting
Expert Estimation
Expert Estimation
ReportingReporting
MS ExcelMS Excel
Primavera P6
Primavera P6
Mincom EllipseMincom Ellipse
PRESENT
ExtractExtract ExtractExtract ExtractExtract
MS ExcelMS Excel
ReportingReporting
Expert Estimation
Reporting
Project Control System
Primavera P6
Mincom Ellipse
FUTURE
Expert Estimation
Expert Estimation
ReportingReporting
Project Control System
Project Control System
Primavera P6
Primavera P6
Mincom EllipseMincom Ellipse
FUTURE
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PCS – the Components
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PCS – The Benefits • Consistent, traceable & accurate forecas>ng/repor>ng
• Analyse mul>ple projects enabling performance comparison
• Effec>vely measure earned value & cashflow • Iden>fica>on & processing of varia>ons • Structured change control • Monitor risk alloca>on & funding • Capture historical data for benchmarking • Understand cause & effect
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PCS – Potential Performance
n 230% more likely to deliver more than 90% of projects early/on time
n 188% more likely to deliver more than 90% of projects within budget
n 183% more likely to contain the budget overruns to be less than 10%
n 43% less likely to have poor performance on one project, have a ripple effect on others
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PCS – Staff Implications
• Improved consistent processes • Eliminate multiple data entry • More time to analyse & review results • Allows recommendations & corrective actions
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PCS – Other Considerations
n Common WBS n Practical & Useable n Clearly understood processes n Clear objectives n Stakeholder buy-in
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PCS – The Risks
• Procedure / Work flow • User Adop>on
• Training • System Interfaces
• Unrealis>c expecta>ons
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PCS – The Monster
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PCS – Conclusion
l Consistent methods & reporting l Single data entry l Historical data l Best practice. Thank You Richard Houghton. MTM Planning Manager