previous meeting minutes
TRANSCRIPT
MINUTES
COPY RECEIVED 1024th Meeting DATE:'i) /8/9-1
TIME: q. ;O-Cl~ The 1024th a Regular Meeting of the Seymour Housing Authority was held Wednesday,TR}f'}'Jf,lf8~'fl R/'FICE
the Multipurpose Room at Smithfield Gardens Assisted living located at 26 Smith Street,
Seymour CT 06483 The meeting was called the order at 5:33 PM by Chairperson White.
ROLL CALL
Answering the Roll Call Commissioners Bellucci, Ortiz and White.
Also present were Secretary and Executive Director David Keyser and Attorney Gregory Stamos.
PUBLIC COMMENT
None
PREVIOUS MEETING MINUTES
Chairperson White introduced the previous meetings minutes of the I 023'd Regular Meeting held on Wednesday, June 2, 2021.
Commissioner Bellucci motioned to accept the minutes of the 1023rd Regular Meeting held on Wednesday; June 2, 2021 as presented. Commissioner Ortiz seconded the motion. Chairperson White acknowledged the motion and its second and asked all those in favor of the motion to vote aye. Voting aye were Commissioners Bellucci, Ortiz and White.
BILLS & COMMUNICATIONS
Chairperson White introduced the bills (See exhibit!).
After consideration and review and questions relative the Bills Listing Commissioner Bellucci motioned to approve the bills as presented and to authorize payment of the bills. Commissioner Ortiz seconded the motion. Commissioner Bellucci asked ifthe Grassy Turtle is supposed to be using a trimmer. The Executive Director stated that trimming and leaf blowing is done at each mow. Commissioner Bellucci asked if Grassy Turtle could weed the front of Callahan House under the weeping cherry tree and in the beds at front of Callahan. The Executive Director stated he would speak to the vendor about that request. Chairperson White acknowledged the motion and its second and asked all those in favor of the motion to signify by voting aye. Voting aye were Commissioners Bellucci, Ortiz and White. Chairperson White declared the motion carried and the Bills approved for payment.
EXECUTIVE DIRECTOR'S REPORT
See Exhibit II
The Executive Director responded to a question about the odor on the I" floor from Commissioner Bellucci. He stated that he believes the odor is from residents dumping cat litter down the trash chute. He stated that he has ordered a trash bin that will be kept outside for cat owners to dump the litter in. Commissioner Bellucci mentioned that a few cat owners are not keeping up after their cats.
MINUTES
Discussion followed about complaints. The Executive Director commented that the disturbing behavior complaint from Seymour A venue was found deficient of evidence by the Hearing Officer. Attorney Stamos confirmed that the Hearing Officer felt that the complaints about disturbance behavior were not supported by first hand witnesses and that the report of the problems by the Executive Director were considered as hearsay and second-hand description of what was occurring. Chairperson White commented that the complaining residents have an opinion that the Commissioners can do something about fixing the complaints. Attorney Stamos commented that Commissioners are not officers of the Executive Office. He further commented that unregistered vehicles or misuse of plates is not a Lease violation. He stated that Commissioners should communicate the complaint procedure and explain that these issues must be presented the Seymour Housing Authority Office and that Commissioners do not administer the Lease provision. Attorney Stamos also stated that the people making the Complaints must be willing to come to Grievance Hearings and to Court if necessary. The Executive Director commented that the household made claims that were in conflict to the reports in the complaints to the Seymour Housing Authority. As a result of the complaining parties not being at the hearing, the Hearing Officer only got that side of the information.
OLD BUSINESS
The Executive Director gave an update regarding the research into HUD Conversion. He stated that a phone conference was held in the past couple weeks and that a HUD Contractor was providing technical assistance to help with our research. He stated this Contractor has been obligated to provide I 3 hours of technical assistance. He stated that the Contractor is providing some proforma's for us to consider.
NEW BUSINESS
Chairperson White introduced the change to the Personnel Policy for the observance of Juneteenth. (See Exhibit III)
Commissioner Bellucci motioned to adopt the change to include Juneteenth as a holiday and to revise Section 17 of the Personnel Policy to reflect the change. Commissioner Ortiz seconded the motion. Chairperson White acknowledged the motion and its second as asked for a Roll Call vote, which was recorded as follows:
Commissioner Bellucci Ortiz White
Aye x x x
Chairperson White declared the motion carried.
Vote Nay Abstain
ANY OTHER BUSINESS PERTAINING TO THE BOARD
MINUTES
Commissioner Ortiz asked if we were all set with Board of Commissioner signatures at the banks. The Executive Director stated that TD Bank is processing and that Liberty Bank is almost complete.
Commissioner Bellucci questioned the Parking Policy, particularly inoperable vehicles in handicap spaces and otherwise in an assigned space. He asked if these people can get a letter to relinquish their space. He also commented that some residents who have assigned parking spaces that choose to park in the handicap spaces over night or over the weekend should perhaps relinquish their assigned space. The Executive Director stated that those with inoperable vehicles can be placed on notice to have the vehicle repaired in a reasonable amount of time. He stated he will write to these residents. Discussion followed about time limits on handicap spaces. Commissioner Bellucci mentioned several examples of alleged violations of the handicap spaces and inoperable vehicles. He stated he contact a State Police Barracks about the matter and was told we can notify drivers and give them a reasonable amount of time to repair the vehicle at the end of which time, we can tow the vehicle. Attorney Stamos and the Executive Director stated they will research our position and report back to the Board. Attorney Stamos cautioned that we need to be sure not to violate any American with Disabilities Act provisions relative to handicap parking spaces.
Commissioner Bellucci mentioned that he has been in contact with Chief Satkowski about some matters in the building and that Chief Satkowski will be working on an effort to look in to the issues he discussed.
ADJOURNMENT
Chairperson White asked for a motion to adjourn the !024th meeting of the Seymour Housing Authority. At 6:07 P.M. Commissioner Bellucci motioned to adjourn the 1024th meeting of the Seymour Housing Authority. Commissioner Ortiz seconded the motion. Chairperson White acknowledged the motion and its second and asked all those in favor of the motion to signify by voting Aye. Voting Aye were Commissioners Bellucci, Ortiz and White. Chairperson White declared the motion carried and the I 024th meeting duly adjourned.
w:Jy:~f--David J ;tf/'er, £ecretary and
Executive Director
fYl I vf IA :\'1.(
sey(6uft~~~~g ±uthority
Vendor Accounting Cash Payment/Receipt Register
Revolving Fund
Riter Criteria Includes: 1) Project: ReYolving Fund, 2) Payment Date: Al!, 3) Financ·1al Period: June 2021, 4) Payments Over. All, 5) Check Numbers: All, 6) Cleared Period: Alt, 7) Check Status: All, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: PaymenVReceipt Number
Bank: Naugatuck Valley Savings & Loan, Bank Account: 0615014177, GL Account: 1000
Posted Payments -11
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www.pila-web.com
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© 2021 Management Computer Services, Inc. (MCS)
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Document Recipient
SHA PAYROLL
SHA PAYROLL
Aegis Energy Services, Inc.
American Express
American Rooter LLC
Am Trust North America
Anthem Blue Cross Blue Shield
AO & Company, LLC
Aquarion Water Company
AT&T Mobility
Bender Plumbing Supplies Inc.
Bloxam Enterprises, LLC
Chemsearch
Clear Water
Comcast
Comcast
Comcast
Comcast
Comcast Business
Danila's Painting LLC
Electric Appliance Parts, Co
Elizabeth Holly
Eversource
Eversource
Eversource
Eversource
Experian
Frontier
Frontier
Harvard Pilgrim Health Care
Home Depot Credit Services
Dqcument Description
Payroll #11
Payroll #12
Cogen Maintenance
Act Ending 6-36005
Quarterly preventative maintenance
Workers Compensation Policy WWC
Billing period 07/01/2021 - 08/01/20
Ray Monthly accounting service for
Act# 200086434 - Ray
Act# 287298255320
Water alarm
Steam clean 3L's carpet
Red Streak
Full Service Water Treatment Progra
Act# 8773 40 216 0256349
Act# 8773 40 216 0174468 - Callaha
Act# 8773 40 216 0041287 - Ray
Act# 8773 40 216 0069528 - SHA
Act# 8773 40 216 0263568 - SHA
Install sheetrock on ceiling and paint
Burners for stove
May 2021 Monthly cleaning at Calla
Act#51461364051-12 Ray
Act# 5136 648 3014 - Ray
Act# 5177 958 3004 - Callahan
Act# 5145 776 4090 - Ray
Act# TCT A-6906070
Act# 203-881-0115-021194-5 - Ray
Act# 203-888-4579-123179-5 - SHA
Bill Period 7/1/21 - 7/31/21
2 door handles
CHK Lincoln National Life Insurance C Coverage 611/2021 - 6/30/2021
CHK Management Computer Services I Monthly Support Fee
CHK Nurse's Touch Cleaning Service L
CHK Oak Ridge Hauling, LLC
CHK Oak Ridge Hauling, LLC
CHK Pitney Bowes Global Financial Se
CHK Sprague Operating Resources LL
CHK Sprint
CHK St. Treasurer For Merfund
CHK VSP
CHK WB Mason
CHK WEXBANK
CHK Liberty Bank
CHK Liberty Bank
CHK Liberty Bank
CHK Liberty Bank
Page 1 of2
Emergency clean drain back up in 1
Callahan June 2021 Trash Service
Ray June 2021 Trash Service
0011114462 leased equipment 31301
Act# 72003843
Bill Period: Apr 07 - May 06, 2021
MERF 04-2021
June 2021 billing 30 019995
toilet paper, paper towels, c-fofds, b
Fuel Purchases
HSA Funding for D Keyser June 202
HSA Funding for D Desantis June 2
HSA Funding for L Thomas June 20
HSA Funding for C Taylor June 202
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$28,311.40
$29,084.87
$1,880.18
$994.73
$477.00
$4,498.00
$422.80
$1,057.50
$608.09
$42.99
$25.48
$175.00
$641.05
$145.84
$149.52
$88.40
$796.97
$193.35
$169.57
$700.00
$324.00
$1,553.00
$25.06
$1,401.32
$4,246.77
$117.34
$102.00
$92.69
$305.17
$9,555.70
$25.94
$528.84
$1,159.50
$1,472.70
$479.87
$440.90
$151.44
$6,436.06
$367.74
$8,657.26
$59.00
$492.32
$424.58
$4,350.00
$1,750.00
$1,750.00
$1,750.00
7/1/2021 10:28:20 AM
Printed by: Desiree Stewart
y"-\. (."' I.,\.\' ! (
f::,x kt~. ·t :;r:: Seymour Housing Authority
Vendor Accounting Cash Payment/Receipt Register
Revolving Fund
Filter Criteria Includes: 1) Project: Revolving Fund, 2) Payment Date: All, 3) Financial Period: June 2021, 4) Payments Over: AU, 5) Check Numbers: All, 6) Cleared Period: All, 7) Check Status: All, B) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: PaymenUReceipt Number
Bank: Naugatuck Valley Savings & Loan, Bank Account: 0615014177, GL Account: 1000
Posted Payments
12493
12494
12495
12496
12497
12498
12499
12500 •
Paym1ml Pale
06/10/2021
06/14/2021
06/14/2021
06/24/2021
06/28/2021
06/28/2021
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06/28/2021
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Dgcument Recipjent pqcumenl Deg;ription
Liberty Bank HSA Funding for K Crawford June 2
Aflac Attn: Remittance Processing Act# DHF89 May bill period
Aquarion Water Company Act# 200086455 - Ray
AmTrust North America Workers Compensation Policy WWC
Lincoln National Life Insurance C Bill Period 7/1/21 - 7/31/2021
Sprague Operating Resources LL Actlf. 72003843
CHK Sprint
CHK VSP
Bill Period May 07 - Jun 06, 2021
July 2021 billing 30 019995
Seymour Housing Authority
Vendor Accounting Cash Payment/Receipt Register
Smithfield Gardens
'"""' No No No No No No No No
$1,750.00
$255.12
$259.70
$4,117.00
$435.00
$6,620.00
$367.74
$59.00
Filter Criteria Includes: 1) Project: 014 ·Smithfield Gardens Assisted Living, 2) Payment Date: Al!, 3) Financial Period: June 2021, 4) Payments Over: All, 5) Check Numbers: Al!, 6) Cleared Period: All, 7) Check Status: AU, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: TD Banknorth, Bank Account: 4318164011, GLAccount: 1120.1
Posted Payments -91127
Pavmenl pare Il!JJg Document Reciqifm/
CHK Aegis Energy Services, Inc.
CHK AO & Company, LLC
CHK Aquarion Water Company Of CT
CHK Bender Plumbing Supplies Inc.
CHK Buddy's Fuel,LLC
CHK Clear Water
CHK comcast
Comcast
Comcast
CT Web Factory, LLC
Danila's Painting LLC
Document Qescn"qtiqa
Jnsta!! replacement expansion tank
SGAL monthly accounting service fo
Multiple device testing
Ultraflush flushmate toilet
Oil delivery for SGAL generator
Full Service Water Treatment Progra
Act# 8773 40 216 0196370 -SGAL
Act# 8773 40 216 0381287 - SGAL
Act# 8773 40 216 0069510 -SGAL
Smithfield ·Website Security Certific
Paint apt 216
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Environmental Systems Corporati Removed leaking primary pump and
Eversource Act# 5747 654 0034 · SGAL
Eversource
Eversource
Frontier
Grassy Turtle LLC
HD Supply
Nurse's Touch Cleaning Service L
Oak Ridge Hauling, LLC
Seymour Housing Authority
TPC Associates, Inc.
Valley Electric Supply Company
Seymour Housing Authority
Genesys Diagnostics, Inc.
Genesys Diagnostics, Inc.
Glendale Senior Dining, Inc.
Seymour Housing Authority
Comcast Seymour Housing Authority
Act# 51083234013 - SGAL
Act# 5766 997 0055 - SGAL
Act# 203-888-5093-092806-5 - SGA
Snow plowing and salt service
Danby microwave for nurses rec roo
March 2021 SGAL locker room clea
SGAL May 2021 Trash Service
SGAL pays To Federal Management
Quarterly Billing Fire Alarm PM 3/1/2
light bulbs
AP Smithfield 06/8,10 / 2021 reimbu
Staff Testing on 03/19/2021 (23 pea
Staff COVID Testing on 04/23/2021
Meal Services - May 2021
Fund Payroll# 11 12 SGAL
Act# 8773 40 216 0318287 -SGAL AP SGAL 06/14,24,2812021 reimb
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$420.36
$187.50
$770.23
$399.00
$117.05
$145.84
$33.68
$279.57
$1,088.43
$149.00
$950.00
$2,686.79
$2,555.44
$3,622.54
$461.11
$904.49
$1,483.05
$284.17
$450.00
$564.30
$4,965.00
$844.20
$107.20
$13,676.73
$11,900.00
$4,700.00
$35,002.97
$26,058.73
$581.50 $5,832.83
(Vl1Viu.+<1 E>< k. 'b:if: "I
Seymour Housing Authority
Vendor Accounting Cash Payment!Receipt Register
Federal
Filter Criteria Includes: 1) Project: All, 2) Payment Date: All, 3) Financial Period: June 2021, 4) Payments Over: All, 5) Check Numbers: AU, 6) Cleared Period: All, 7) Check Status: AU, 8) Payment Status: AU, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: TD Banknorth, Bank Account: 424·0200579, GL Account: 1111.4
Posted Payments
f2M.1!JJm &1:'.m!la1Q;i~ Voided - Document @cipient Document Description ~ Amount
20379 06/08/2021 No CHK Callahan House Tenants Associat Monthly Association fee No $25.00
20380 06/08/2021 No CHK Charles Payne Jr R- Installed new wax ring, scanner r No $2,446.50
20381 06/08/2021 No CHK Seymour Housing Authority Federal pays rent which is split by th No $2,612.50
20382 06/08/2021 Yes CHK Treasurer - Town of Seymour Callahan 2017 Pilot No $26,808.64
20382 06/08/2021 No VD Treasurer - Town of Seymour Wrong amount No ($26,808.64)
20383 06/08/2021 No CHK Treasurer - Town of Seymour Callahan 2017 Pilot No $18, 189.50
20384 06/08/2021 No CHK Treasurer - Town of Seymour Ray House 2017 Pilot No $8,619.14
20385 06/11/2021 No CHK Comprehensive Grants Managem OCI - Housing - Related Hazards Ca No $6,000.00
20386 06/11/2021 No CHK Seymour Housing Authority AP Federal 06/8, 10 / 2021 reimburs No $35,944.30
20387 06/14/2021 No CHK Seymour Housing Authority Fund Payroll# 1112 Federal No $17,995.37
20388 06/15/2021 No CHK Door Control, Inc. Furnished and installed 2 automatic No $5,544.00
20389 06/15/2021 No CHK Yojoa Home Services LLC Clean AJC's and install at Callahan. No $1,475.00
20390 06/24/2021 No CHK Door Control, Inc. Installed one automatic door opener No $2,772.00
20391 06/28/2021 No CHK Charles Payne Jr C- Schedule with state removal and No $4,577.50
20392 06/28/2021 No CHK Seymour Housing Authority AP Federal 06/14,24,28 / 2021 reim No $4,705.88
Filter Criteria Includes: 1) Project: AH, 2) Payment Date: All, 3) Financial Period: June 2021, 4) Payments Over: At!, 5) Check Numbers: Al!, 6) Cleared Period: All, 7) Check Status: All, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: TD Banknorth, Bank Account: 12345, GL Account: 1111.2
Posted Payments - &'t!lJ.!lQtDa/e
40310 06/08/2021
40311 06/08/2021
40312 06/08/2021
40313 06/08/2021
40314 06/08/2021
40315 06/08/2021
40316 06/11/2021
40317 06/14/2021
40318 06/28/2021
40319 06/28/2021
40320 06/28/2021
40321 06/28/2021
'i.D.iJiM - Docyman! Rgcipient Documenl Description
No CHK Be!letti's Tree Service Took down split red oak at 20 Cham
No CHK Buddy's Fuel, LLC Replaced bad primary control at 39
No CHK Charles Payne Jr Disassemble sump pump and tank a
No CHK Connecticut Housing Finance Aut Loan 960890 Payment SHA Hoffma
No CHK Lisa M. Gomes Help with recerts
No CHK Seymour Hous·1ng Authority MR Pays Rent To SGAL
No CHK Seymour Housing Authority AP MR 06/8, 10 / 2021 reimburseme
No CHK Seymour Housing Authority Fund Payroll# 11 12 MR
No CHK Buddy's Fuel, LLC No heat 8 Brothers. Cad cell not in a
No CHK Charles Payne Jr Broken wire, installed new outlet and
No CHK Valley View Windows Screens for 7 Seymour
No CHK Seymour Housing Authority AP MR 06/14,24,28 / 2021 reimburs
Seymour Housing Authority
Vendor Accounting Cash Payment!Receipt Register
SHA Development Corporation
-No No No No No No No No No No No No
Filter Criteria Includes: 1) Project: SHA Development Corporation, 2) Payment Date: All, 3) Financial Period: June 2021, 4) Payments Over; All, 5) Check Numbers: AU, 6) Cleared Period: All, 7) Check Status: All, 8) Payment Status: All, 9) Show Payments: Yes, 10) Show Deposits: Yes, 11) Order By: Payment/Receipt Number
Bank: TD Banknorth, Bank Account: 12345, GL Account: 1000
Posted Payments - Eav.ment Qi.Iii:: Voided - Document Recipient Document Dgscripfign -353 06/08/2021 No CHK Aquarion Water Company Act# 200340760 No 354 06/08/2021 No CHK Seymour Water PoHution Control 04/01/2021 - 09/30/2021 Sewer & int No
~
$4,700.00
$1,204.00
$14,066.50
$480.38
$18.25
$1,741.67
$13,214.64
$13,342.17
$880.00
$1,275.00
$550.04
$1,574.85
Amqunt
$74.50
$136.90
Minutes
Exhibit II
Executive Director's Report
1024th Dir Report 7.7.2021.docx KEYSER, PHM/C'P
I
DAVID J.
Occupancy
Callahan House experienced one reasonable accommodation transfer during June, 2021.
Callahan House has experienced 189 days vacant since January 1, 2021 and has averaged 31.5
turn around days per vacancy. By using the HUD PHAS Management Operation formula to
calculate vacancy percentage, vacancy day percentage would be calculated as follows: 80 units
X 365 days= 29,200 days available; 189 days/29200 days available= 0.6472% percentage
through June 30, 2021.
Beginning with July 1, 2011, HUD is using a new formula being applied to the Operating subsidy
Calculation. HUD is allowing 3% vacancy. Vacancy over the 3% will not be paid in subsidy. For
example, Callahan House has: 80 units X 12 mos.= 960 unit months available (UMA). 960*3%=
29 UMA or 348 days. For the 2021 FYE Budget we have used 231 days and have 117 days
remaining to use. For 2020 FYE Budget we used 151 days have 197 days remaining to use. For
2019 FYE Budget we have used 177 vacancy days and have a balance of 171 vacancy days to
use. In 2017 we used 203 vacancy days and in 2018 we used 329 vacancy days.
Callahan House Vacancy/Turnover Days 2021
Unit . / .· Prior.:· -_ --. · .. R.esident
4M Ca sci 01/31/2021 Freitas 02/23/2021 24
lP Narowski 02/28/2021 Hernandez 04/19/2021 51
4T Soukup 03/28/2021 Vindetti 04/09/2021 12
3N Vindetti 04/09/2021 Rios 6/3/2021 53 3L Rosa 04/16/2021 Perachio 05/08/2021 22
3D Rios 06/03/2021 Vacant 27
Average number of vacancy days per vacancy 31.5
2
Norman Ray House experienced four move ins during June 2021. Ray House is now fully
occupied. Norman Ray House has experienced 159 days vacant since January 1, 2021 and has
averaged 31.8 turn around days per vacancy. By using the HUD PHAS Management Operation
formula to calculate vacancy percentage, vacancy day percentage would be calculated as
follows: 40 units X 365 days= 14,600 days available; 159 days/14,600 days available= 1.089%
percentage through June 30, 2021.
Beginning with July 1, 2011, HUD is using a new formula being applied to the Operating subsidy
Calculation. HUD is allowing 3% vacancy. Vacancy over the 3% will not be paid in subsidy. For
example, Norman Ray House has: 40 units X 12 mos. =480 unit months available (UMA).
480*3%= 14.4 UMA or 168 days. We have used 159 vacancy days for the FYE 2021 Budget year
and have 9 vacancy days remaining. For the 2020 budget we have used 133 days and have 35
days remaining to use. For 2019 FYE Budget we have used 240 vacancy days and have
exceeded UMA by 72 days. In 2017 we used 39 vacancy days and in 2018 we used 164 vacancy
days.
Norman Ray House Vacancy/Turnover Days 2021
Unit Prior .. .. .· Resident
· MOve but ;• NeWResident Move In Date J\Jo.of['Jilys - -- -'_- __ ; :>'._- --:-'-_::_:: >~ -_ :_:r?::-:--;-;_:-___ -::-;:t -- -" < --:> _r- :-:--~; :~;-·: ___ :-: --'.f :-_::'.::- __ >:-:,· :_ ·>:::~~--,·:-:-_::-:-::: ,_- -----:;·_ ::·J~:--.:
21 Smith 02/28/2021 Sainvil 04/09/2021 41
12 Grim 03/24/2021 Cortez 06/01/2021 69
4 Carson 05/31/2021 Gjododa 06/24/2021 25
20 Foster 05/31/2021 Byrnes 06/11/2021 12
6 Thompson 05/31/2021 Mastrobattisto 06/11/2021 12
Average number of vacancy days per vacancy 31.8
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The Moderate Rental program remained fully occupied during June 2021. The Moderate Rental
Program has experienced 60 days vacant since January 1, 2021 and has averaged 60 turn
around days per vacancy. By using the HUD PHAS Management Operation formula to calculate
vacancy percentage, vacancy day percentage would be calculated as follows: 81 units X 365
days= 29,565 days available; 60 days/29,565 days available= 0.199% percentage through June
30, 2021.
Moderate Rental Vacancy/Turnover Days 2021
Base Rent Unit Prior Move out New Move in No. of Resident Date Resident Date Days
$500 8B Nieves 12/15/2020 Rocha 03/01/2021 60
Average number of vacancy days per vacancy: 60
We have experienced $1000 in vacancy Loss since January 1, 2020. We budgeted $3,402 for
vacancy loss through June 30, 2021.
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Smithfield Gardens experienced one move in June 2021 and 10 units remained vacant.
Smithfield Gardens has experienced 1,827 days vacant since January 1, 2021 and has averaged
96.157 turn around days per vacancy. By using the HUD PHAS Management Operation formula
to calculate vacancy percentage, vacancy day percentage would be calculated as follows: 56
units X 365 days= 20,440 days available; 1,827 days/20,440 days available= 8.938% percentage
through June 30, 2021.
Smithfield Gardens Vacancy/Turnover Days 2020
Rent Unit Prior Move out New Move in No. of Dollars Resident Date Resident Date Days lost
$1,000 126 Briggs 05/16/2020 Hughes 03/01/2021 60 $2,000 $1,000 118 Luddy 05/22/2020 White 01/15/2021 16 $533 $1,000 121 Langlias 05/24/2020 Grim 03/25/2021 84 $2,800 $1,000 110 Rosa 06/05/2020 Morrison 04/14/2021 104 $3,466 $840 115 DiZazzo 07/09/2020 Bronke 01/15/2021 16 $448 $840 108 Burkhart 09/12/2020 Marulli 01/08/2021 8 $228 $840 112 Keller 09/17/2020 Mangan 04/30/2021 120 $3,360 $1,000 220 Lombard 11/18/2020 Vacant 181 $6,033 $840 224 Miline 12/01/2020 Selepec 05/15/2021 135 $3,780 $840 211 Varvrek 01/13/2021 Vacant 168 $4,704 $1,000 209 St. George 01/16/2021 Willmann 06/13/2021 148 $4,933 $840 216 Burns 01/20/2021 Vacant 161 $4,506 $1,000 222 Muldoon 02/20/2021 Vacant 130 $4,333 $1,000 203 Kirk 02/27/2021 Vacant 124 $4,133 $840 101 Ferreira 03/12/2021 Vacant 120 $3,360 $1000 208 Knight 04/05/2021 Vacant 86 $2,866 $1000 217 Schafer 04/26/2020 Vacant 65 $2,166 $1000 210 Finnell 05/07/2021 Vacant 54 $1,800 $1000 127 Meyer 05/14/2021 Vacant 47 $1,567
Average number of vacancy days per vacancy: 96.157
We have experienced $57,01 '6 vacancy loss since January 1, 2021. We have budgeted $19,064
for vacancy loss through June 30, 2021.
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Complaints
Callahan House
We are awaiting a mediation between two residents living above and below each other regarding noise from the
unit above and the other tenant complaining about it.
Norman Ray House
None
Moderate Rental
We received two written complaints about one household relative to noise, nuisance behavior, trash, unregistered
vehicles and an unreported household member. A pre-termination notice has been issued and a grievance hearing
has been requested. The hearing was held and we are waiting for the Hearing Officer's decision.
General
Annual Waiting List Purge
We have mailed out the annual waiting list purge for all the Public Housing waiting list. The response date is July
31, 2021.
Resident Services Coordinator
The RSC has resigned her position. I am in the process of interviewing for a replacement. There is just about two
years left to the current grant program. We hope to make a smooth transition of the position. A selection has
been made the new Resident Services Coordinator will begin July 12, 2019
Farmers Market Coupons
We have ordered Farmers Market Coupons for qualified residents. They will be delivered as soon as the State has
possession of them. We will send a notice and distribute them when we receive them.
By-weekly Covid-19 sanitization has continued.
We made application for the Hazzard funding from HUD in reply to the nofa. The application was $1,900,000 in
work items for Lead Based Paint testing and remediation and asbestos remediation. We have not heard back from
HUD regarding this application
West State Mechanical made some repairs and adjustments at to the plumbing system at Callahan House. We
were experience hot and cold-water mixing. We believe the problem has been addressed. This problem still
exists, we will be replacing faucet and tub valve cartridges in two risers 1st to 4th floors.
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We discovered a sink hole in the parking lot along side a storm drain. F Pepe has saw cut the pavement and will be
excavating to determine cause and make a repair.
We will be re-opening the Community Kitchen for congregate meals on July 12, 2021.
We have 11 people interested in the community garden this year. Tenants have planted their veg.
Bi-weekly Covid-19 sanitization has continued.
We have two reasonable accommodation request for a walk-in shower at a dwelling on Seymour Ave
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• Occupancy Statistics:
• 80% (45 of 56 units) occupied as of 05/31/2021
• Five applications in processing
• One move-in in May; two move-outs in May
• 4 applicants on waiting list for 60% units ($1,015 rent)
• 11 applicants on waiting list for 50% units ($855 rent)
• Average age is 84.5; age range is 65 - 99
• Average length of tenancy is 33.05 months
• • Budgeting Statistics:
• 17of19 units rented at $840/$855
• 28 of 37 units rented at $1,000/$1,015
• 44 of 45 occupied units participating in the meal plan (meal plan price increased to $485/month for
02/01/21)
• • Other:
• MRC/ALSA meetings 5/5, 5/12, 5/19, 5/26 (attended by MRC Director, RSC, & RNs)
• 47 residents' statuses reviewed each week; four residents out at rehab as of 05/31/2021
• Resident Council Meeting held 04/07/2021; next meeting scheduled for 05/05/2021
• May fire drill completed 05/26/2021 (third shift)
• Cumulative staff positive COVID cases= 3 (March 2020-May 2021).
• Cumulative resident positive COVID cases= 7. (March 2020-May 2021).
• All residents and the majority of staff have been vaccinated
• Community resumed normal operations on 05/19/2021
• Selepec, William Moved in
• Lavorgna, Antonetta SGAL paperwork in progress; CHCPE pending; ALSA to be scheduled
• Willmann, Davida
scheduled for June
SGAL paperwork complete; CHCPE active; ALSA done 5/27 /21; move in to be
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• Hodge, Ofelia SGAL paperwork in progress; CHCPE pending; ALSA to be scheduled
• Georgette, Mary Patricia SGAL paperwork in progress; CHCPE pending; ALSA to be scheduled
• Bariluk, Jane SGAL interview to be scheduled
I have established a YouTube channel and have posted the Smithfield Gardens video on it. I also had our
video placed on the Smithfield Gardens Website.
I have established and claimed Smithfield Gardens Assisted Living on Google My Business. I have posted
the video there as well. I filled out a profile for the property on Google My Business. We are receiving
viewings, phone calls, click th roughs and requests for directions on Google My Business.
I am seeking a consulting company that can produce Google Ads for Smitfhield.
17) Holidays
A) Full-Time Personnel:
Minutes Exhibit Ill
Each employee shall receive 13paid holidays in each calendar year as follows:
New Year's Dav Veteran's Dav Martin Luther Kinq Day Thanksqivinq Day Good Friday Dav after Thanksqivino Memorial Dav Christmas Eve Dav Juneteenth Christmas Dav Independence Dav New Year's Eve Dav Labor Dav
In addition to the above holidays each employee shall receive one(1) floating holiday in each calendar year to be used as desired. Employees taking the floating holiday must provide 14 days notice of intent to take the holiday.