CICS Executive Board MeetingCICS Executive Board MeetingJune 11, 2010June 11, 2010

5825 University Research Court, Suite 41025825 University Research Court, Suite 4102University of MarylandUniversity of Maryland

College Park, MD 20740-3823College Park, MD 20740-3823A G E N D AA G E N D A

10:00AM – 4:00PM10:00AM – 4:00PM

Welcome and Introductions – Bernstein, Arkin Welcome and Introductions – Bernstein, Arkin Approval of Minutes from Previous MeetingApproval of Minutes from Previous Meeting Status UpdateStatus Update Outstanding Issues - allOutstanding Issues - all Discussion - allDiscussion - all Executive Session (if needed)Executive Session (if needed) Board Advice to the DirectorsBoard Advice to the Directors Next MeetingNext Meeting

Status UpdateStatus Updatea.a. Memorandum of Agreement – PowellMemorandum of Agreement – Powellb.b. Project funding and implementation – Arkin, Project funding and implementation – Arkin, BrownBrownc.c. Reporting – ArkinReporting – Arkind.d. Cooperative Agreement(s) – Brown, Arkin, Cooperative Agreement(s) – Brown, Arkin, HausmanHausmane.e. Adding partners to the CICS Consortium – Adding partners to the CICS Consortium – Arkin, Arkin, BrownBrownf.f. Foster engagement between CICS Consortium Foster engagement between CICS Consortium and and NOAA: CICS Science Meeting – Arkin, BrownNOAA: CICS Science Meeting – Arkin, Browng.g. Council of Fellows – ArkinCouncil of Fellows – Arkinh.h. Communications – Arkin, BrownCommunications – Arkin, Browni.i. Relationship of CICS to NOAA Climate Service – Relationship of CICS to NOAA Climate Service –

Halperin and othersHalperin and others

Memorandum of AgreementMemorandum of Agreement Originally, MOA to be signed by January 2010

Language changed in response to Grants Online submission so that work on MOA must begin (not be completed) by Jan 2010 – Dec 2009

Initial draft by Chris Brown (STAR/CORP/SCSB) with input from Arkin and Brown – September 2009

Following internal NOAA discussions and CICS EB meeting, it was decided to have MOA signed only by UMCP and NOAA (email from Al Powell, Feb 2010)

From Ingrid Guch on April 22: Upon Al's OK the MOA will be sent to NCDC leadership and the NOAA

CI Subcommittee for approval to move to the next steps (a final review by the VP of Research at University of Maryland or

equivalent; a final review by the CICS Executive Board; approval by NOAA lawyers and University of Maryland lawyers; approval by NESDIS AA; approval by NEP/NEC; Signature by NOAA and University of Maryland leadership).

Project funding and Project funding and implementationimplementation

FY 2009 submissions – 21 (26 tasks) for FY 2009 submissions – 21 (26 tasks) for $4,389,540$4,389,540 Some of this was included in the old awardSome of this was included in the old award

FY 2010 submissions – 56 (71 tasks) for FY 2010 submissions – 56 (71 tasks) for $14,070,288$14,070,288

NCSU – 8 submissions for $7,562,057NCSU – 8 submissions for $7,562,057 A number of imbedded subcontractsA number of imbedded subcontracts

CCNY – 12 tasks for $484,100CCNY – 12 tasks for $484,100 Princeton/UC Irvine submitted to “end of year” Princeton/UC Irvine submitted to “end of year”

opportunityopportunity Time “cost” of UMCP/STAR steps appears to be Time “cost” of UMCP/STAR steps appears to be

order 4 weeks; administrative burden on UMCP is order 4 weeks; administrative burden on UMCP is not a problemnot a problem

ReportingReporting First annual report covered July 1, 2009 First annual report covered July 1, 2009

– March 31, 2010– March 31, 2010 Submitted on April 22, 2010Submitted on April 22, 2010 Available on CICS web site – Available on CICS web site –

climateandsatellites.orgclimateandsatellites.org

Cooperative AgreementsCooperative Agreements Issue: whether CICS requires a second Cooperative Issue: whether CICS requires a second Cooperative Agreement to facilitate awards from NCDC to NC StateAgreement to facilitate awards from NCDC to NC State Action: Phil and Otis to prepare a flowchart and 1-Action: Phil and Otis to prepare a flowchart and 1-page summary. Want to make sure CICS does look like page summary. Want to make sure CICS does look like a single unified and coherent Cooperative Institute.a single unified and coherent Cooperative Institute. Processing a single action:Processing a single action:

Define requirement (NCDC, CICS-NC)Define requirement (NCDC, CICS-NC) Prepare proposal (CICS-NC)Prepare proposal (CICS-NC) Submit proposal to UMCP (NCSU)Submit proposal to UMCP (NCSU) Submit proposal to NOAA (UMCP)Submit proposal to NOAA (UMCP) NOAA processing: review, accounting info, submit to GMD NOAA processing: review, accounting info, submit to GMD

(STAR, NCDC)(STAR, NCDC) Award (GMD)Award (GMD) Accept award/letter of credit, transmit funds to NCSU Accept award/letter of credit, transmit funds to NCSU

(UMCP)(UMCP)

Adding partners to the CICS Adding partners to the CICS ConsortiumConsortium

Issue: whether institutions can be added to the Issue: whether institutions can be added to the CICS ConsortiumCICS Consortium Consortium not well defined:Consortium not well defined:

Home institutions of individuals who agreed to provide Home institutions of individuals who agreed to provide letters of commitment for proposalletters of commitment for proposal

NOAA General Counsel appears to have taken the NOAA General Counsel appears to have taken the position that Consortium is those institutions (as long position that Consortium is those institutions (as long non-profit) and no othersnon-profit) and no others

Possible actions:Possible actions: Add no membersAdd no members Have Arkin/Brown propose a process and submit to EBHave Arkin/Brown propose a process and submit to EB Ask institutions that are members to participate in a Ask institutions that are members to participate in a

process to more fully define the Consortium and related process to more fully define the Consortium and related processesprocesses

Foster engagement among CICS Consortium and Foster engagement among CICS Consortium and NOAANOAA

CICS Science Meeting planned for August 4-5, 2010CICS Science Meeting planned for August 4-5, 2010 Brief presentations of ongoing CICS research from Brief presentations of ongoing CICS research from funded projectsfunded projects Presentations from NOAA sponsors and potential Presentations from NOAA sponsors and potential sponsors explaining the opportunities and the roles for sponsors explaining the opportunities and the roles for CICS Consortium scientistsCICS Consortium scientists Discussion to identify strategies and approaches that will Discussion to identify strategies and approaches that will optimize CICS supportoptimize CICS support

Council of FellowsCouncil of Fellows NOAA requires CIs to establish a CouncilNOAA requires CIs to establish a Council Three potential models/roles:Three potential models/roles:

Representative body – includes someone from Representative body – includes someone from each Consortium membereach Consortium member

Advisory – to advise on scientific strategies and Advisory – to advise on scientific strategies and related issuesrelated issues

HonoraryHonorary May use Science Meeting to hold initial May use Science Meeting to hold initial Council meetingCouncil meeting Council may be helpful in deciding nature Council may be helpful in deciding nature of Consortium – e.g. whether and how to add of Consortium – e.g. whether and how to add members members

CommunicationsCommunications EB: “CICS needs a communication plan”EB: “CICS needs a communication plan” “ “Action: Need to create a logo for CICS (2 logos? CICS-NC Action: Need to create a logo for CICS (2 logos? CICS-NC and CICS-MD) - Phil/Otis”and CICS-MD) - Phil/Otis”

CICS logo drafted (see above) – still fluidCICS logo drafted (see above) – still fluid CICS-MD and CICS-NC logos somewhat different – see sitesCICS-MD and CICS-NC logos somewhat different – see sites

“ “Action: Single website, single logo – Phil/Otis”Action: Single website, single logo – Phil/Otis” Website for CICS as a whole: climateandsatellites.org – initial Website for CICS as a whole: climateandsatellites.org – initial

version in placeversion in place CICS-MD site based on legacy CICS site with some changes – CICS-MD site based on legacy CICS site with some changes –

modernizing in progress with summer internmodernizing in progress with summer intern CICS-NC website created early this year – live as of Feb. 24, CICS-NC website created early this year – live as of Feb. 24,

20102010 Questions:Questions:

Can CICS-MD and CICS-NC use separate logos (some heritage Can CICS-MD and CICS-NC use separate logos (some heritage especially for MD)?especially for MD)?

How much homogenization is necessary for CICS-MD and CICS-How much homogenization is necessary for CICS-MD and CICS-NC sites? NC sites?

CICS and the NOAA Climate ServiceCICS and the NOAA Climate Service CICS proposal stated “CICS proposal stated “The broad The broad CICS consortium constitutes CICS consortium constitutes a first step toward the implementation of the a first step toward the implementation of the infrastructure required to support a National infrastructure required to support a National Climate Service…”Climate Service…” NOAA in process of defining Climate NOAA in process of defining Climate Service (and “climate services”)Service (and “climate services”) NCDC will be critical element in NCSNCDC will be critical element in NCS

CICS Executive Board MeetingCICS Executive Board MeetingJune 11, 2010June 11, 2010

5825 University Research Court, Suite 41025825 University Research Court, Suite 4102University of MarylandUniversity of Maryland

College Park, MD 20740-3823College Park, MD 20740-3823A G E N D AA G E N D A

10:00AM – 4:00PM10:00AM – 4:00PM

Welcome and Introductions – Bernstein, Arkin Welcome and Introductions – Bernstein, Arkin Approval of Minutes from Previous MeetingApproval of Minutes from Previous Meeting Status UpdateStatus Update Outstanding Issues - allOutstanding Issues - all Discussion - allDiscussion - all Executive Session (if needed)Executive Session (if needed) Board Advice to the DirectorsBoard Advice to the Directors Next MeetingNext Meeting

Board advice from December meetingBoard advice from December meeting NOAA acknowledges that this new consortium is the NOAA acknowledges that this new consortium is the largest Cooperative Institute they have funded; they are largest Cooperative Institute they have funded; they are nervous about the oversight (prime to sub).nervous about the oversight (prime to sub).The Executive Board was pleased with Phil Arkin’s The Executive Board was pleased with Phil Arkin’s overall leadership and, together with Otis Brown the overall leadership and, together with Otis Brown the work they have done so far to bring the consortium work they have done so far to bring the consortium together.together.The CICS MOA should show a unified Cooperative The CICS MOA should show a unified Cooperative Institute, led by Phil Arkin as Executive Director, with Institute, led by Phil Arkin as Executive Director, with two principal components, CICS-MD and CICS-NC, and two principal components, CICS-MD and CICS-NC, and a broad consortium of contributing scientists from a broad consortium of contributing scientists from diverse institutions. diverse institutions. The Executive Board should meet again in six months. The Executive Board should meet again in six months. The next meeting will be hosted at UMDThe next meeting will be hosted at UMD