president’s council minutes tuesday, may 24, 2016, 12:30 p ...may 24, 2016 · tuesday, may 24,...

President’s Council Minutes Tuesday, May 24, 2016, 12:30 p.m.

MTEC, Room 126B Shelbyville, TN

The President’s Council met on Tuesday, May 24, 2016, at MTEC located at 200 Dover Street in Shelbyville, TN with Dr. Tony Kinkel, President, as chair and Christy Glenn as secretary. Dr. Kinkel called the meeting to order at 12:30 p.m. Voting Members in Attendance: Cook, Scott (in the absence of Cindy Kelley) Harder, Janice Hendrickson, Paige Hyland, Cheryl Jent, Laura Logan, Cindy Tunstill, Hilda Walters, Andrea Members Absent: Fanning, Jesse Kelley, Cindy Non-Members Attending: Brown, Duane Dillingham, Wayne Harden, Tracey McManus, Meagan Nelms, Will Stacy, Brian White, Elizabeth ANNOUNCEMENTS

Wayne Dillingham welcomed the group to MTEC and gave the history of the center. Tracey Harden relayed some of the classes that are offered at MTEC. Dr. Kinkel reviewed the 2017 Strategic Vision Big Projects of Motlow State Community College (MSCC) (See Attachment 1).

President’s Council Minutes—March 24, 2016 2

APPROVAL OF MINUTES March 22 President’s Council April 11 Budget Hearings April 13 Budget Hearings April 18 Budget Hearings April 26 President’s Council Amendments to the minutes:

• April 11 Budget Hearings- The minutes were amended to reflect Cindy Kelley attended the meeting by phone.

• April 13 Budget Hearings- The minutes were amended to reflect that Paige Hendrickson was absent from the meeting.

• April 18 Budget Hearings- The minutes were amended to reflect the meeting began at 11:30 p.m.

• April 26- The minutes were amended to reflect that Cindy Kelley was absent from the

meeting. Hilda Tunstill moved to approve the minutes as amended. Scott Cook seconded the motion. There being no opposition, the motion passed unanimously. DISCUSSION ITEMS

1. Policy 5:00:00:00- Hiring Procedures

There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 2). Cindy Logan seconded the motion. There being no opposition, the motion passed unanimously.

2. Policy 3:00:00:07- Compliance with College University Security Act of 1989 There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Laura Jent moved to approve the policy as amended (See Attachment 3). Hilda Tunstill seconded the motion. There being no opposition, the motion passed unanimously.

3. Policy 3:05:01:00- Classifying Students In-State or Out-of-State for the Purpose of Paying Fees and Tuition There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 4). Laura Jent seconded the motion. There being no opposition, the motion passed unanimously.


4. Policy 4:10:05:00- Flower Fund There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 5). Andrea Walters seconded the motion. There being no opposition, the motion passed unanimously.

5. Policy 4:10:08:00- Travel Approval There as a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 6). Hilda Tunstill seconded the motion. There being no opposition, the motion passed unanimously.

6. Policy 5:01:01:20- Alternate Work Arrangements for Non-Faculty Employees There as a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 7). Hilda Tunstill seconded the motion. There being no opposition, the motion passed unanimously.

7. Policy 5:01:02:00 TBR Equal Employment Opportunity and Affirmative Action There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Hilda Tunstill moved to approve the policy as amended (See Attachment 8). Cheryl Hyland seconded the motion. There being no opposition, the motion passed unanimously.

8. Policy 5:10:05:00- Use of Tobacco Products There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 9). Laura Jent seconded the motion. There being no opposition, the motion passed unanimously.

9. Policy 6:10:00:00- Committee Appointments and Routines There was a discussion among the group concerning changes to the policy. All committees and councils will be listed on the MSCC website. The final approved minutes of all meetings will be forwarded to the Webmaster for posting. Dr. Kinkel asked if there was any further discussion on this item. There being none, Janice Harder moved to approve the policy as amended (See Attachment 10). Cindy Logan seconded the motion. There being no opposition, the motion passed unanimously.

10. Policy 6:10:00:21- Student Government Association There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Hilda Tunstill moved to approve the policy as amended (See Attachment 11).


Janice Harder seconded the motion. There being no opposition, the motion passed unanimously.

11. Policy 6:10:00:34- Student Behavioral Intervention Committee There was a discussion among the group concerning changes to the policy (See Attachment 12). Action on this item was tabled until the next meeting of President’s Council.

12. Policy 7:00:00:03- Student Government Association Constitution The SGA has made recommended changes to the policy. There was a discussion among the group concerning the revisions. Cheryl Hyland recommended approval of the changes. The President’s Council made additional changes to the policy that will be reviewed by the SGA. Dr. Kinkel asked if there was any further discussion on this item. There being none, Cheryl Hyland moved to approve the policy as amended (See Attachment 13). Paige Hendrickson seconded the motion. There being no opposition, the motion passed unanimously.

13. Policy 6:10:00:16- Student Affairs Committee There was a discussion among the group concerning changes to the policy. Dr. Kinkel asked if there was any further discussion on this item. There being none, Paige Hendrickson moved to approve the policy as amended (See Attachment 14). Cindy Logan seconded the motion. There being no opposition, the motion passed unanimously.

The council reviewed the following policies to be rescinded: 14. Policy 3:00:00:03- Tobacco Free- Smoke-Free Campus (See Attachment 15). 15. Policy 6:10:00:22- Residency Appeal Committee (See Attachment 16). 16. Policy 6:10:00:27- Transfer Credit Appeal Committee (See Attachment 17). 17. Policy 6:10:00:35- Student Success Completion Committee (See Attachment 18).

Hilda Tunstill moved to rescind the policies. Paige Hendrickson seconded the motion. There being no opposition, the motion passed unanimously. The meeting adjourned at 4:06 p.m. Respectfully submitted, Christy Glenn

2017StrategicVisionBigProjects STATUS

VicePresidentofAcademicAffairsAchieveRe-AccreditationoftheBusinessDepartment InprogressTBRAccessibilityMandate In-progressSACSRe-AffirmationModernizepoliciesforSACS InprogressBeginthreenewprograms InprogressIncreasenumberofstudentsinDualEnrollment InprogressCreateandimplementaDigital-FirstPlanwiththenewDeanofDigital-FirstLearning WaitingonhiringCreateanewTenureandPromotionPolicyCreateanewFacultyEvaluationSystemVicePresidentofFinanceandAdministrationFinishweightroom InprogressWeb-timeEntry(paymentprocessforhourlyworkers) DoneImplementITAuditrecommendations In-progressCompleteElectronicFormsprocessforDualEnrollment TBDVicePresidentofStudentAffairsCreateandimplementaplanforincreasingandretainingadultstudentswiththenewDirectorofAdultEnrollment WaitingonhiringImplementthenewSAPprocess DoneDesignandimplementNewStudentOrientationProcess In-progressImplementAnalyticsforCoaches In-progressCreateandimplementarecruitingplanwiththenewDirectorofRecruiting WaitingonHiringTaketheleadonre-instatingWorkStudy InprogressInpartnershipwithVPofAcademicAffairs,implementCompletionCoachtoAdvisorprocess In-progressDirectorofHRImplementfinalinstallmentoftheSalaryStudytocorrectthesalaryInjustices DoneFinalizetheRe-imagining In-progressConducttheNewEmployeeAcademy 2ndYearDesignandimplementa"DepartmentoftheYear" Beingdiscussed

VicePresidentofQualityAssuranceandPerformanceFundingImprovePerformanceonAcademicAudits In-progressInitiateTHECGrantforImprovingPerformance In-progressCyberCaféintheLibrary Beingstudied

ROIstudyonFirst-YearExperienceandCoachingModel Beingdiscussed

VicePresidentforAdvancementandMarketingCreateaMarketingPlanCoordinatefundraisingactivitiesinRutherfordCountyfornewbuildingincludinga2ndGalaImplementFayettevilleDeepDivePlantoincreaseinternalgivingPresidentOrientationSessionforAthletesandParents In-progressBuildnewSmyrnaBuilding InprogressChangingfromPresident'sCounciltoLeadershipCouncil InprogressOn-campusapartmentsatMooreCountycampus BeingdiscussedHireAssistantCoaches DoneInitiateIntercollegiateWomen'sSoccer In-progressBuildanAdvancedRoboticsTrainingCenterinMcMinnville Inprogress

POLICY

Category

Hiring Procedures – 5:00:00:00 Approval

President’s Council Approved: October 27, 2015 Effective Date/Approved: October 27, 2015 Revised: August 26, 2015; May 20, 2016 Responsible Party: Executive Director of Human Resources

I. PROCEDURE

A. Unless waived by the President, vacant positions will be posted or advertised internally and/or externally by Human Resources.

B. The determination of whether the position is posted internally or externally is at the discretion of the hiring Vice President and the Executive Director of Human Resources.

C. When a posting occurs, the following instructions below must be followed:

1. The hiring Manager completes the Employment Requisition and obtains required signatures. A specific salary will be designated prior to the posting and is non-negotiable.

2. The Executive Director of Human Resources approves the wording of the advertisement wording and locations where the position is posted at least two weeks prior to the anticipated announcement date. and position is posted.

3. Support staff positions will be posted for 14 days 2 weeks. 4. Administrative and faculty positions will be posted for 30 days. 5. A Search Committee is appointed by the appropriate Vice President.

a. The committee must meet the diversity requirements as described in the Motlow State Community College Affirmative Action Plan.

b. For searches conducted at the Smyrna, McMinnville and Fayetteville campuses, the committee must include the Campus Director.

c. For faculty, the Search Committee must include the Assistant Vice President for Academic Affairs, the appropriate Dean, the appropriate Department Curriculum Chair and some department faculty.

d. The Vice President will designate the Chair of the Search Committee and, in conjunction with Human Resources, inform them of their duties.

6. The Chair of the Search Committee, in conjunction with Human Resources, makes direct contact and special efforts to recruit underrepresented applicants into the applicant pool.

7. Human Resources will pre-screen all applications and only those candidates meeting minimum requirement qualifications will be forwarded to the search committee.

Motlow State Community College Hiring Procedures – 5:0:00:00

Page 2 of 3

8. The Chair of the committee will collect a Confidentiality of Search Process form from each search committee member and send submit the forms to Human Resources.

9. Applications may be reviewed by the Search Committee the day after the application deadline date. 10. Prior to contacting applicants for interviews:

a. A Proposed List of Applicants for Interview and a list of interviewing questions must be submitted to the Affirmative Action Officer/Executive Director of Human Resources for review and approval.

b. After receiving approval from the Affirmative Officer/Executive Director of Human Resources, the Chair of the Search Committee will have Search Committee members review the Pre-Employment Inquiry Guide and interview questions.

c. The Chair of the committee will provide Human Resources with a list of the semi-finalists. The Chair will contact those candidatse selected by the Seacrch Committee for an interview. contact candidates that the Search Committee has selected by the Search Committee for an interview. Human Resources will provide a script to be used by the Chair when speaking with those candidates.

D. Committee Responsibilities 1. The Search Committee may do the first interviews by telephone or Skype to determine the semi-

finalists. 2. The Chair makes certain the semi-finalists are aware of the salary and are still interested in the

position before moving forward. The Chair must inform the Search Committee that semi-finalists are not to be scored, ranked, or rated. Their strengths and weaknesses, however, may be listed and forwarded to the President’s office along with the applications and associated documents of the three semi-finalists.

3. For semi-finalists, the College will not pay for out-of-state travel expenses except for searches involving Vice Presidents. All semi-finalists must be given the option of paying for travel themselves or having their interview conducted via Skype.

4. The Human Resources office will notify those semi-finalists not chosen for further consideration via e-mail.

5. The Search Committee Chair must coordinate with the President’s schedule for candidates coming from out-of-state to ensure the President’s availability.

6. After interviews are complete, the Chair of the search committee will forward the Interview Outcome Form to Human Resources with “Recommended for Position” marked by the three candidates being sent forward to the President and appropriate Vice President.

7. For Regular Full-time positions the Chair will submit applications, résumés, and transcripts (if required), for a minimum of three (3) unranked finalist to the President and appropriate Vice President for consideration.

8. For Regular Part-time positions the minimum of three (3) unranked finalist with applications, résumés, and transcripts (if required) will be sent directly to the Vice President. The search committee is welcome to may forward the strengths and weaknesses of each finalist.

9. Committee members will not share any information regarding the selection process of a specific search with anyone outside the committee or the hiring authority.

E. Final Interviews and Offers of Employment

1. If the President and Vice President do not select a candidate from among the finalists, they may request additional names from the Search Committee or call for another search.

2. Regular Full-time Positions a. For all Regular Full-time positions, The President makes the offer of employment to the chosen

candidate and notifies the appropriate Vice President.

Motlow State Community College Hiring Procedures – 5:0:00:00

Page 3 of 3 b. The Search Committee Chair then will completes the Interview Outcome Form and advises send

to Human Resources.

c. The Hiring Manager also will requests an official transcript to be sent to the Human Resources Department if a transcript is required for the position.

d. An Appointment Form will be created and signatures of the President and appropriate Vice President will be obtained.

3. Regular Part-Time Positions a. For all Regular Part-time positions, The Vice President makes the offer of employment to the

chosen candidate and notifies the appropriate Hiring Manager. b. The Hiring Manager Search Committee Chair then will completes the Interview Outcome Form

and advises send to Human Resources. c. The Hiring Manager also will requests an official transcript to be sent to the Human Resources

Department if a transcript is required for the position. d. An Appointment Form will be created and signatures of the President and appropriate Vice

President will be obtained.

F. Final Actions 1. After the approval of the Appointment Form, Human Resources verifies that “official transcripts” have

been sent and a background check has been requested before the new hire’s official start date. 2. The Assistant Director of Human Resources will make contact with the new hire to coordinate

contract signing and new hire orientation. Orientation needs to take place should occur within three (3) days of the date of hire.

3. The Human Resources office will notify those finalists not chosen for the position via e-mail. 4. Notification is sent via email to all other applicants stating that the position has been filled. 5. All new hires will be made aware that on a specific date near the end of each semester,

they are required to attendance at the President’s New Employee Academy is required.

POLICY

Category

COMPLIANCE WITH THE COLLEGE AND UNIVERSITY SECURITY ACT OF 1989 – 3:00:00:07

Approval President’s Council Approved: Effective Date/Approved: Revised: Responsible Party: Director of Public Safety

I. GENERAL

Motlow State Community College, in order to comply with The College and University Security Information Act of 1989, will: 1. Report annually to the Tennessee Bureau of Investigation statistics for crimes occurring on all campuses of

Motlow State Community College. 2. Publish and distribute a report of the crime rates reflecting each of the most recent three (3) years. These

crime rates will be based on the number of FTE students and the number of FTE employees. This report will be updated annually and on file in the Office of Student Affairs Public Safety.

3. Notify applicants for admission to Motlow State Community College of the availability of the report of crime statistics and rates. This notice will be included on the college web site.

4. Notify students of the availability of Motlow State Community College security policies and procedures. Students are notified through campus email. This notice will be included on the website.

5. Provide to all applicants for admission or current students, UPON REQUEST, a copy of the report on crime statistics and rates and information related to the college security policies and procedures.

6. Provide to all employees, UPON REQUEST, a copy of the report on crime statistics and rates and information related to the college security policies and procedures.

7. Make this information Because crime statistics and rate and the various college security policies and procedures are public records under the state Open Records Act, this information will be made available, UPON REQUEST, to any citizen of the state, in accordance with the state Open Records Act.

POLICY

Category

Classifying Students In-State or Out-of-State for the Purpose of Paying Fees and Tuition – 3:05:01:00

Approval President’s Council Approved: May 24, 2016 Effective Date/Approved: May 24, 2016 Revised: May 23, 2016 Responsible Party: Vice President for Student Affairs

The following rules apply when determining whether students shall be classified “in-state” or “out-of-state” for fees and tuition purposes and for admissions purposes.

A. Definitions – Whenever used in these regulations:

1. Motlow State Community College is the institution designated when institution is referenced. 2. “Residence” shall mean continuous physical presence and maintenance of a dwelling place within

Tennessee, provided that absence from Tennessee for short periods of time shall not affect the establishment of a residence.

3. “Domicile” shall mean a person’s true, fixed, and permanent home and place of habitation; it is the place where he or she intends to remain and to which he or she expects to return when he or she leaves without intending to establish a new domicile elsewhere. Undocumented aliens cannot establish domicile in Tennessee, regardless of length of residence in Tennessee.

4. “Emancipated Person” shall mean a person who just attained the age of eighteen years and whose parents have entirely surrendered the right to the care, custody, and earnings of such person and who no longer are under any legal obligation to support or maintain such deemed “emancipated person.”

5. “Parent” shall mean a person’s father or mother. or if one parent has custody of an un-emancipated person, the person having custody; or if there is a guardian or legal custodian of an un-emancipated person, then such guardian or legal custodian If there is a non-parental guardian or legal custodian of an un-emancipated person, then "parent" shall mean such guardian or legal custodian; provided that there are not circumstances indicating that such guardianship or custodianship was created primarily for the purpose of conferring the status of an in-state student of such un-emancipated person.

6. “Continuous enrollment” shall mean enrollment at Motlow State Community College as a full-time student, as such term is defined by the beginning of the period for which continuous enrollment is claimed. Such person need not enroll in summer sessions beyond the normal academic year in order that his or her enrollment be deemed “continuous.” Enrollment shall be deemed continuous notwithstanding lapses in enrollment occasioned solely by the scheduling of the commencement and/or termination of the academic years, or appropriate portion thereof, at Motlow State Community College.

B. Rules for Determination of Status

1. Every person having his or her domicile in Tennessee shall be classified “in-state” for fee and tuition purposes and for admission purposes.

Motlow State Community College In-State or Out-of-State for the Purpose of Paying Fees and Tuition – 3:05:01:00 Page 2 of 3

2. Every person not having his or her domicile in Tennessee shall be classified “out-of-state” for said purposes.

3. The domicile of an unemancipated person is that of his or her parent. The domicile of an un-emancipated person is that of his or her parent, except as provided in number 5 of this rule.

4. The domicile of a married person shall be determined independent of the domicile of the spouse. Un-emancipated students of divorced parents shall be classified "in-state" when one parent, regardless of custodial status, is domiciled in Tennessee, except as provided in number 5 of this rule.

5. A student is classified "in-state" for fee and tuition purposes if the student is a citizen of the United States, has resided in Tennessee for at least one (1) year immediately prior to admission and has: a. Graduated from a Tennessee public secondary school; b. Graduated from a private secondary school in Tennessee; or c. Earned a Tennessee high school equivalency diploma.

6. The spouse of a student classified as "in-state" shall also be classified as "in-state," subject to the requirements of T.C.A. Title 4, Chapter 58.

C. Out-Of-State Students Who Are Not Required To Pay Out-Of-State Tuition

1. An un-emancipated, currently enrolled student shall be reclassified out-of-state should his or her parent, having theretofore been domiciled in Tennessee, move from Tennessee. However, such student shall not be required to pay out-of-state tuition nor be treated as an out-of-state student for admissions purposes so long as his or her enrollment at Motlow State Community College shall be continuous.

2. An un-emancipated person whose parent is not domiciled in Tennessee but is a member of the armed forces and stationed in Tennessee or at Fort Campbell pursuant to military orders, shall be classified out-of-state but shall not be required to pay out-of-state tuition if his or her parent thereafter is transferred on military orders.

3. Part-time students, who are not domiciled in Tennessee but who reside in Tennessee and are employed full-time in Tennessee or who are stationed at Fort Campbell pursuant to military orders, shall be classified out-of-state but shall not be required to pay out-of-state tuition. (Part-time students are those classified as such by Motlow State Community College.)

4. Military personnel and their spouses stationed in Tennessee who would be classified out-of-state in accordance with other provisions of those these regulations will be classified out-of-state but shall not be required to pay out-of-state tuition. This provision shall not apply to military personnel and their spouses who are stationed in Tennessee primarily for education purposes.

5. Dependent children who qualify and are selected to receive a scholarship because their parent is a law enforcement officer, fireman, or emergency medical service technician who was killed or totally and permanently disabled while performing duties within the scope of their employment shall not be required to pay out-of-state tuition.

6. Active-duty military personnel who begin working on a college degree at a TBR institution while stationed in Tennessee or at Fort Campbell, Kentucky, and who are transferred or deployed prior to completing their degrees, can continue to completion of the degrees at that same institution without being required to pay out-of-state tuition, as long as he/she completes at least one (1) course for credit each twelve (12) month period after the transfer or deployment. Exceptions may be made in cases where the service member is deployed to an area of armed conflict for periods exceeding twelve (12) months.

7. Students who participate in a study abroad program, when the course/courses in the study abroad program is/are the only course/courses for which the student is registered during that term, shall not be required to pay out-of-state tuition.

8. Students who are domiciled out-of-state in Jackson and Madison Counties in Alabama (up to 3% of the full-time equated enrollment) are not required to pay out-of-state tuition at Motlow State Community College.

9. Students who are domiciled out-of-state in Lauderdale Limestone County in Alabama are not required to pay out-of-state tuition at Motlow State Community College.

Motlow State Community College In-State or Out-of-State for the Purpose of Paying Fees and Tuition – 3:05:01:00 Page 3 of 3

10. Students who are awarded tuition waiver scholarships for participation in bona fide campus performance-based programs, according to established guidelines, shall not be required to pay out-of-state tuition.

11. A veteran enrolled in any TBR institution of higher education in Tennessee shall not be required to pay out-of-state tuition or any out-of-state fee, if the veteran: a. Has not been dishonorably discharged from a branch of the United States Armed Forces or the

National Guard; b. Is eligible for Post-9/11 GI Bill benefits or Montgomery GI Bill benefits; and c. Enrolls in Motlow State Community College, after satisfying all admission requirements, within

three (3) years from the date of discharge as reflected on the veteran's DD Form 214, or an equivalent document.

d. NOTE: To continue to qualify for in-state tuition and fees, a veteran shall: 1. Maintain continuous enrollment as defined by Motlow State Community College; and 2. Demonstrate objective evidence of established residency in Tennessee by presenting at least

two (2) of the following: i. Proof of voter registration in the state, ii. A Tennessee driver license, iii. A Tennessee motor vehicle registration, iv. Proof of established employment in the state, or v. Other documentation clearly evidencing domicile or residence in the state, as determined

by the Tennessee Higher Education Commission. 12. Students who are domiciled out-of-state and who are selected in the Motlow State Community

College Honors Program are not required to pay out-of-state tuition. Formal selection and satisfactory continuance in the Honors Program are required in order to waive the out-of-state tuition.

D. Presumption Unless the contrary appears from clear and convincing evidence, it shall be presumed that any emancipated person does not require acquire domicile in Tennessee while enrolled as a full-time student at Motlow State Community College, as such status is defined by Motlow State Community College.

E. Evidence to be Considered for Establishment of Domicile If a person asserts that he or she established domicile in Tennessee, he or she has the burden of proving that he or she has done so. Such a person is entitled to provide to Motlow State Community College, any and all evidence which he or she believes will sustain his or her burden of proof. Motlow State Community College will consider any and all evidence, provided to the Director of Admissions, concerning such claim of domicile but will not treat any particular type or item of such evidence as conclusive evidence that domicile has or has not been established.

F. Appeal

The Director of Admissions shall be responsible for initially classifying students “in-state” or “out-of-state.” A student may appeal his or her initial classification to the Residency Appeal Committee Dean of Students through the Office of Student Affairs.

G. Effective Date for Reclassification If a student classified out-of-state applies for in-state classification and is subsequently so classified, his or her in-state classification shall be effective as of the date on which reclassification was sought. However, out-of-state tuition will be charged for any semester during which reclassification is sought and obtained unless application for reclassification is made to the Director of Admissions on or before the last day of registration for that semester.

POLICY

Category

Flower Fund – 4:10:05:00 Approval

President’s Council Approved: Effective Date/Approved: Revised: Responsible Party: Executive Director of Human Resources

POLICY STATEMENT All Motlow State Community College personnel are eligible to participate in a campus-wide flower fund. The Human Resources Office administers the fund.; The following guidelines describe the contributions and coverage. I. CONTRIBUTIONS

A. Each participant who wishes may contribute $5.00 or more in during the fall semester of each year. B. Contributions may be made by an approved payroll deduction or by payment directly in the Business

Office. C. If additional funds are needed, personnel will be notified via memorandum or e-mail message.

II. USAGE OF FUNDS

A. Flowers (or a requested substitute) at a price of approximately $45, excluding delivery charges, will be sent upon the death of: 1. Regular employee 2. Regular employee's spouse 3. Children, step-children of the regular employee

B. A sympathy card will be sent upon the death of: 1. Regular employee's parents step-parents 2. Parents or step-parents of the regular employee’s spouse

C. Flowers in a price range of approximately $45, excluding delivery charges, will be sent upon the hospitalization of a regular employee of Motlow State Community College.

D. A get-well card will be sent upon the hospitalization of the regular employee's spouse. E. The Office of Human Resources should be notified immediately in the event of the death or

hospitalization of one of the above.

POLICY

Category Use of Personal Car for Approved Travel Travel Approval 4:10:08:00

Approval President’s Council Approved:

Effective Date/Approved:

Revised: May 3, 2016

Responsible Party: Vice President for Finance and Administrative Services,

Comptroller, and Director of Fiscal Services

I. REQUESTS FOR TRAVEL

An approved TR1 or Blanket Travel Authorization is required in advance for all travel. The approval for in-state

travel will follow one of two approval processes. In-state travel utilizing the motor vehicle fleet requires the

immediate supervisor approval. In-state travel utilizing a personal vehicle requires the appropriate Vice President

approval. Out-of-state travel must have the applicable Vice President and President's approval. If overnight travel

is involved, a TR1 is always required. A copy of the TR1 will be returned to verify approval to the individual

requesting travel. Personnel with approved blanket travel are authorized to travel within the area designated by

the appropriate Vice President or the President.

II. REIMBURSEMENT CLAIMS Claims for reimbursement of travel expenses, should be requested by through the TR2 or TR3 forms, must have

supporting documentation and will be paid per State of Tennessee regulations. An individual may request

reimbursement for in-city driving in a personal car by itemizing this expenditure as a separate item on the

reimbursement request (TR2 or TR3).

III. Official Mileage for Travel for Personal Car Use

The following mileage chart is to be utilized in requesting reimbursement for travel using a personal car. The

mileage figures shown are round trip from the Motlow.

AEDC 38 Lebanon 140

Atlanta 396 Lewisburg 78

Birmingham (UAB) 390 Lynchburg 16

Chattanooga l56 Manchester 36

Clarksville 232 Memphis 502

Cleveland 214 Murfreesboro 86

Columbia 108 McMinnville 88

Cookeville l60 Monteagle 80

Dyersburg 434 Nashville(Downtown) 150

Fayetteville 48 Nashville (TBR) Offices) l34

Franklin 120 Pulaski ll6

Henry Horton State Park 68 Shelbyville 30

Huntland 66 Sparta 128

Jackson 344 Tullahoma 11

Knoxville 368 UTSI 32

Lawrenceburg 152 Winchester 40

III.IV. TRAVEL TO OFF-CAMPUS TEACHING LOCATIONS AND COORDINATION OF WORK EVENTS

Mileage reimbursement for full-time faculty to travel to off-campus teaching locations will be computed calculated

for the mileage from the nearest Motlow campus to the teaching location or for the mileage from the actual point

of departure to the teaching location, whichever is the shorter distance.

Round trip travel to/from an employee's official work station is not reimbursable. For faculty and certain applicable

staff, the official work station may change from time to time. The official work station will be determined by the

President or appropriate Vice President. An employee assigned the responsibility for coordinating an official work

event may be reimbursed for mileage at the discretion of the appropriate Vice President.

Policy No. 4:10:08:00

SOURCE: MOTLOW COLLEGE XR: TBR Policy 4:03:03:00

POLICY

Category

Alternate Work Arrangements for Non-Faculty Employees – 5:10:12:00

Approval Corresponding Policy: TBR Alternate Work Arrangements – 5:01:01:20 President’s Council Approved: Effective Date/Approved: Revised: Responsible Party: Executive Director of Human Resources

POLICY STATEMENT This policy describes the use of alternate work arrangements for non-faculty employees of Motlow State Community College. 1. The use of alternate work arrangements by Motlow State Community College employees will be permitted

only on a case-by-case basis for extraordinary circumstances and/or under a College declared emergency.

2. The appropriate Vice President or Executive Director will recommend any required alternate work arrangement assignments in their respective areas to the President for final approval.

3. Following approval, an Alternate Work Arrangement Agreement form will be completed, which is available in TBR Policy No. 5:01:01:20, Exhibit 1.

SUBJECT: Alternate Work Arrangements for Non-Faculty Employees Motlow State Community College (MSCC) does not unilaterally endorse TBR Policy No. 5:01:01:20, Alternate Work Arrangements, for implementation at the College. As TBR policy states, alternate work arrangements are not a universal employee benefit or employee right. Policy permits each institution the flexibility to identify those positions eligible for alternate work arrangements and establish the parameters of these assignments. The agreement changes the core work area of the employee. This agreement is not to be confused with the work performed by administrative employees from home that is in addition to their 37.5 hour work week. As noted in TBR Policy No. 5:01:00:00, General Personnel Policy, full-time administrative personnel shall be required to devote sufficient time to complete their assigned duties and responsibilities. Several issues have been identified that make an alternate work arrangements policy difficult to endorse, monitor and support: · Workers’ compensation liability; · Health and safety issues of home offices; · Monitoring of time worked in compliance with the Fair Labor Standards Act (FLSA); · Safeguarding of restricted-access information and materials. Because of these important issues, the use of alternate work arrangements by Motlow employees will only be permitted in a case-by-case basis for extraordinary circumstances, and/or under a College declared emergency. Vice-presidents will recommend any required alternate work arrangement assignments in their respective areas to the President for final approval. Following approval, an Alternate Work Arrangement Agreement form will be completed (available in TBR Policy No. 5:01:01:20, Exhibit 1). Please contact the Office of Human Resources at 931-393-1544 for further clarification. SOURCE:MSCCXR:NONE

POLICY

Category

Equal Employment Opportunity & Affirmative Action – 1:08:10:01

Approval Corresponding Policy: TBR Equal Opportunity & Affirmative Action – 5:01:02:00 President’s Council Approved: Effective Date/Approved: Revised: Responsible Party: Executive Director of Human Resources

POLICY STATEMENT Motlow State Community College’s commitment to equal employment opportunity and affirmative action culminated in the issuance of the following policy statement by the President. I. INTENT Policy Statement Equal Employment Opportunity and Affirmative Action

A. The President of Motlow State Community College is committed to an effective Equal Employment

Opportunity and Affirmative Action Plan (AAP) to eliminate the possibility of discriminatory practices and correct the effects of any past discriminatory practices that may be identified.

B. To this end, the President has declared an institutional policy regarding equal employment opportunity and affirmative action.

C. Motlow State Community College has assigned a qualified individual who has overall responsibility for equal employment opportunity and affirmative action.

D. Effective July 1, 2006, This responsibility was assigned to the Executive Director of Human Resources. 1. Personnel decisions are made without regard to race, color, creed, national origin, sex, sexual

orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class race, color, religion, sex, national origin, disability, or age.

2. Employment practices are based on a policy that furthers the principles of equal employment opportunity and affirmative action.

3. Decisions relative to promotional opportunities are based on principles of equal employment opportunity and affirmative action.

4. Personnel actions such as compensation, benefits, transfers, layoffs, returns from layoff, institutional-sponsored training, education, tuition assistance, and social and recreation programs are administered without regard to race, color, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class race, color, religion, sex, national origin, disability, or age.

E. Furthermore, Motlow State Community College’s policy requires dissemination of the President’s declaration so that it will be widely known that the institution subscribes to a policy of equal employment opportunity and affirmative action.

Motlow State Community College Equal Employment Opportunity and Affirmative Action Policy – 1:08:10:01 Page 2 of 2

II. GENERAL STATEMENT

Motlow College does not discriminate against students, employees, or applicants for admission or employment on the basis of race, color, creed, national origin, sex, sexual orientation, gender identity/expression, disability, age, status as a protected veteran, genetic information, or any other legally protected class with respect to all employment, programs and activities sponsored by Motlow College.

POLICY

Category

Tobacco-Free / Smoke-Free Campus – 5:10:05:00 1???? Approval

President’s Council Approved:

Effective Date/Approved:

Revised: April 27, 2016

Responsible Parties: Vice President for Student Affairs & Executive Director of Human Resources

I. GENERAL

In accordance with Tennessee Code Annotated (TCA) Title 4, Section 4-4-121, tobacco use is not permitted in any Motlow State Community College (MSCC) owned or leased property. This includes all grounds, vehicles, and buildings owned or leased by Motlow State Community College MSCC. Tobacco use is permitted in private vehicles. This policy is effective July 1, 2014. II. APPLICABILITY

This policy applies to all faculty, staff, contractors and visitors of Motlow State Community College MSCC and is in effect 24 hours a day, year round. This policy applies to all forms of tobacco products including, but not limited to, cigarettes, pipes, cigars, chewing tobacco and snuff, as well as smokeless electronic cigarettes and other similar devices. III. PENALTIES

Penalties for violating this policy are as follows: A. Students – violations should be reported to the Dean of Students Assistant Vice President for Student Affairs

1. First offense – verbal warning 2. Second offense – probation 3. Third offense – suspension 4. Fourth offense – expulsion

B. Employees – violations should be reported to their immediate supervisor with documentation retained by

Human Resources 1. First offense – verbal warning 2. Second offense – first written warning 3. Third offense – written warning/probation 4. Fourth offense – termination

POLICY

Category

COMMITTEE APPOINTMENTS & ROUTINES – 6:10:00:00 Approval

President’s Council Approved: May 24, 2016

Effective Date/Approved: May 24, 2016


Responsible Parties: Vice Presidents for Academic Affairs, Student Affairs, and Finance and Business Administration

I. APPOINTMENT

All members of standing and ad hoc committees shall be appointed by the President. Committee members from the faculty are appointed upon the recommendation of the Division campus deans and the Vice President for Academic Affairs. Student members are appointed upon the nomination of the Student Government Association with the concurrence of the Vice President for Student Affairs and Institutional Advancement. When appropriate, the President may select members upon the recommendation of the respective councils. The committees considered necessary for the welfare of the College are listed as STANDING COMMITTEES, which can be formed/and or dissolved by the President's initiative as needed or mandated. Ad hoc committees may also be formed by the President as they become necessary or desirable. Upon organization of committees for the academic year, a listing of the members for each committee will be supplied to each faculty and staff member. II. PRESENTING ITEMS OF BUSINESS TO STANDING COMMITTEES

All standing committees meet regularly, and meeting dates are announced. Any interested faculty or staff member is encouraged to attend any committee meeting. Faculty and staff members are encouraged to present pertinent items of business for any committee agenda. These should be in written form and presented to the committee chair or any committee member at least five (5) school days before the scheduled meeting date. In addition, the faculty or staff member may wish to attend the meeting at which his or her item of business is to be discussed. When a proposed item of business is considered inappropriate for committee action, the faculty or staff member will receive a response from the designated committee chair. III. MINUTES The secretary of each committee is responsible for the recording of minutes at all official meetings of the standing committees and to distribute such minutes to faculty and staff where pertinent. STANDING COMMITTEES include: President’s Council, committees on Academic Affairs, Faculty Council, Technology Advisory, Strategic Planning and Institutional Effectiveness, Faculty and Staff Development, and Patents and Copyrights Advisory; committees on Budget, Safety, Administrative Council; and committees on Student Affairs, Student Activity Fee, Support Staff council, Substantive Change, Financial Aid, Student Government Association, Residency Appeal, Scholarship

Selection, and Athletics, Honors, Transfer Credit Appeal, Cultural Affairs, Distance Education, Instructional Review Panel, and Program Review and Planning.

POLICY

Category

Student Government Association – 6:10:00:21 Approval

President’s Council Approved: Effective Date/Approved: Revised: April 27, 2016 Responsible Party: Vice President for Student Affairs

The Student Government Association is a student group organized to:

1. Promote and maintain an active communication between the administration, faculty, and students; 2. Supplement academic goals through the development of appropriate co-curricular programs; 3. Aid in the social adjustment and maturation of students; 4. Provide leadership training and the promotion of democratic action and ideals; 5. Provide a medium for student expression; 6. Directly reflect student needs and interests in the promotion of campus activities; 7. Offer services to Motlow State Community College and the community; 8. Develop loyalty and enthusiasm for Motlow State Community College.

The duties of this organization shall be:

1. To serve as student representatives on any committee designated by the Student Affairs Committee; 2. To recommend to the Student Affairs Committee and implement activities and programs to improve the

morale of students; 3. To conduct all elections of student officers, to include their own successors and officers of classes for

ensuing years.

The Student Government Association is composed of every registered student at Motlow State Community College. There are two branches: the executive branch consists of the President and Executive Vice-President on each campus and their appointees; the legislative branch consists of Senators from each class. These officers serve one calendar year beginning the fourth Monday in April or as soon thereafter as elections are held.

The SGA meets at least twice a month, with dates for meetings decided by a majority vote of the members. Additionally, a general assembly of all SGA officials is held once each semester at a site to be designated by the SGA President in consultation with the Executive Vice-Presidents.

POLICY

Category

Student Behavioral Intervention Committee – 6:10:00:34

Approval President’s Council Approved: Effective Date/Approved: Revised: April 27, 2016 Responsible Party: Vice President for Student Affairs

I. PURPOSE

A. The Student Behavioral Intervention Committee (SBIC) will be a standing committee at Motlow State Community College. The purpose of this committee is to: 1. Maintain a database of and track behavioral issues of students that have been identified by faculty or

staff;. 2. Offer professional development for the college, as needed;. 3. Recommend policies and procedures that encourage intervention, if needed, in order to maintain a

safe learning environment;. 4. Establish communication for all campuses that maintains sensitivity to responses of troubled

students.

II. RESPONSIBILITIES

A. Faculty and staff may submit Behavioral Referral forms with listing specific concerns relative to certain observed behaviors. The form should be completed when someone is concerned about the behavior of and individual or notices a “red flag”. It should be completed even if it is an “it may be nothing but…” situation.

B. The form may be completed when faculty and staff observe or are made aware of a student’s behavior that may warrant further follow up and/or documentation. Although the information reported may seem trivial by itself, it may help in understanding a broader range of the person’s behavior.

C. The form will be located in MyMotlow under the Employee tab. Once a referral has been submitted, the committee chair will review to assess the appropriate action from the following options: 1. Make a referral to the appropriate support service. 2. Convene the committee to review and intervene as necessary through the issuance of code alerts. 3. Conduct an investigation. 4. Report back to the individual who filed the report.

III. MEMBERS

A. The SBIC will be comprised of the following members: 1. Dean of Students Assistant Vice President for Student Affairs 2. Licensed Professional Counselor 3. Director of Disability and Testing Services or designee 4. Two One faculty member selected by the Vice President for Academic Affairs

5. A One representative from Financial Aid 6. One safety officer 7. Rotational appointments of a Site Director and a Department Chairperson completion coach and an

academic dean B. The rotational appointments will be for one three years with some initial appointments staggered. C. The SBIC will report to the Vice President for Student Affairs. D. The Dean of Students Assistant Vice President for Student Affairs will serve as chair of the committee. E. The SBIC will meet on a regular basis and on an emergency basis to review and discuss behavioral reports

of concern.

Please note: The SBIC is not a substitute for disciplinary actions nor does it replace calling 9-911 for an emergency.

POLICY

Category STUDENT GOVERNMENT ASSOCIATION CONSTITUTION – 7:00:00:03

Approval President’s Council Approved: May 24, 2016

Effective Date/Approved: May 24, 2016


Responsible Party: Vice President for Student Affairs

ARTICLE I – PURPOSES NAME

Section 1. The name of this organization shall be the Student Government Association of Motlow State

Community College. This organization shall be designated as the SGA.

ARTICLE II - PURPOSES

Section 1. The purposes of this organization shall be:

1. To promote and maintain an active communication between the administration, faculty, and students.

2. To supplement academic goals through the development of appropriate co-curricular programs.

3. To aid in the social adjustment and maturation of students.

4. To provide leadership training and the promotion of democratic action and ideals.

5. To provide a medium for student expression.

6. To directly reflect student needs and interests in the promotion of campus activities.

7. To offer services to the College and community.

8. To develop loyalty and enthusiasm for Motlow State Community College.

ARTICLE III - FUNCTIONS

Section 1. The functions of this organization shall be:

1. To serve as student representatives upon any committee designated by the Student Affairs Committee.

2. To recommend and implement activities and programs to improve the morale of the students.

3. To conduct all elections of student officers, to include their own successors and officers of classes for

ensuing years.

ARTICLE IV - MEMBERSHIP

Section 1. Every registered student of Motlow State Community College shall be a member of the student body

and shall enjoy equal rights of suffrage under this government.

Section 2. The branches of the SGA shall consist of a legislative and an executive branch.

Motlow State Community College

Student Government Association Constitution – 7:00:00:03

Page 2 of 7

ARTICLE V - EXECUTIVE AND LEGISLATIVE BRANCHES

Section 1. - Executive

A. The executive powers of the SGA shall be vested in the President and the Executive Vice Presidents,

who will be elected in accordance with Articles VI and VII of this Constitution.

B. In addition, the Executive Vice President may appoint any of the following: a secretary, a treasurer, a

secretary of elections, a secretary of entertainment, a secretary of student government activities, and a

secretary of legislative affairs. These positions may be filled by members within or outside the legislative

branch.

Executive Council or Cabinet

A. This body may be composed of the Executive Vice President, Secretary, treasurer, Secretary of elections,

Secretary of Entertainment, Secretary of Student Government Activities, and a Secretary of Legislative

Affairs.

B. Their purpose is to assist in the coordination of the overall activities of the SGA.

C. These officials, excluding the Executive Vice President, shall serve a term of one calendar year,

beginning the fourth Monday in April at the pleasure of the SGA Executive Vice President. If the elections

for said elected offices have not been held by that time, they shall assume office as soon thereafter as

elections are held, retiring from office the fourth Monday in April of the following year or the day following

the election if the elections are held after the fourth Monday in April.

Section 2. - Legislative

A. The legislative power of the SGA shall be vested in the senate. The senate on the Moore County campus

Moore, McMinnville and Smyrna campuses shall consist of five senators from each class President. The

senate at the Fayetteville McMinnville, and Smyrna campus shall consist of three senators from each

class. On all campuses, the Executive Vice President shall preside over the senate; the Executive Vice

President shall vote only in case of a tie.

B. Reappointment for each class shall occur annually.

C. These senators and class officers shall be elected as set out in Articles VI and VII of this constitution.

D. These officials with the exception of the freshman class President and freshman senators on all

campuses shall serve a term of one calendar year beginning the fourth Monday in April. If the election for

said officers has not been held, they shall assume office as soon as elections have been held, retiring

from office the fourth Monday in April of the following year or the day following the elections if the

elections are held after the fourth Monday in April. The freshman class President and freshman senators

shall retire from office the fourth Monday in April.

E. The rules outlined in Robert's Rules of Order shall govern the society in all cases to which they are

applicable, that is, to which they are not inconsistent with the rules of order of this society.

F. All SGA meetings shall be open to students, faculty, and administration, with minutes being posted in

prominent places. Bills and resolutions must be presented to the Secretary of Legislative Affairs at least

24 hours prior to the time they are brought on the senate floor. Such legislation must be presented by the

member of the senate or by petition of one percent of the student body. Legislation presented after the

24-hour time limit must be presented as stated in Robert's Rules of Order.

G. The powers of the senate shall be as stated in the By-laws.

ARTICLE VI - QUALIFICATIONS

Section 1. - Executive Branch

A. No person shall be eligible to be a candidate for or to serve as SGA President or Executive Vice

President unless possessing the following qualifications:



Page 3 of 7

1. An overall academic grade point of at least 2.50 as computed and recorded in the College Office of

Admissions and Records.

2. Be registered for a minimum of 12 semester hours.

3. Must have completed at least 15 semester hours, and at least one year in residence at Motlow State

Community College.

4. Personal behavior remains above reproach and in compliance with the rules and regulations

governing student conduct, which are published in the current student handbook.

B. Failure to meet these academic standards shall call for the office to be vacated.

C. A candidate may have his/her name placed on the official ballot upon submission of a petition bearing the

signatures of at least 50 duly enrolled students. The candidate shall file a statement of qualifications

which shall briefly give information concerning the status of the candidate, and his/her activities.

D. The SGA President and Freshman President may be enrolled in a major portion of his/her classes at the

Moore County campus at Motlow’s Moore, McMinnville, Smyrna or Fayetteville campus.

Section 2. - Legislative Branch

A. Sophomores. No person shall be eligible to be elected to the office of sophomore class senator on any

campus unless possessing the following qualifications:

1. An overall academic grade point average of at least 2.25 as computed and recorded in the Office of

Admissions and Records.


3. A candidate must be a member of the class (based on college hour classification requirements) for

which he/she is seeking office at least one semester of the term he/she will be serving, excluding the

semester of the election and the summer semester.

4. Senators must be enrolled in a majority of their classes at the campus they represent.



B. Freshmen. No freshman shall be eligible to run for the office of Freshman Class Senator on any campus

or Class President on the Moore County campus unless possessing the following qualifications:


2. Be able to present proof that he/she will be a member of the freshman class at least two semesters

following the election, including the semester in which the elections are held.

3. Senators must be enrolled in a majority of their classes at the campus they represent.



C. All candidates for senate on any campus and Class President on the Moore County campus may have

their names placed on the official ballot upon submission to the Secretary of Elections a petition bearing

the signatures of at least 25 duly enrolled students of their respective classes. The candidate shall file a

statement of qualifications which shall briefly give information concerning the status of the candidate.

Candidates for senate offices must be enrolled in a major portion of their classes at the respective

campus at which the office is being sought.

D. Once elected, all senators on any campus and the Freshman Class President shall be enrolled for a

minimum of 12 semester hours per semester and should maintain at least a 2.25 overall academic grade

point average during their term of office. Failure to meet these academic standards shall call for the seat

to be vacated.

Section 3. - A student cannot be a candidate for more than one such elected office under this constitution at any

one election. In the event that a student is mistakenly qualified for more than one office, the Secretary of

Elections shall require such student to elect in writing which of the offices he/she will seek.

Section 4. - A "write-in" candidate may qualify for election, provided the provisions of the above sections related to

qualifications are satisfied.



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ARTICLE VII - DUTIES

Section 1.

A. The SGA President's duties shall be:

1. Serving as a liaison between the four campuses; visiting each campus at least once a semester

2. Collaborating with the SGA on each campus to schedule appropriate activities and to ensure

communication.

3. Presiding over all SGA general meetings involving all campuses; voting in case of a tie in any such

meeting.

4. Making official all ordinances of the entire student body.

5. Acquiring reports from the Secretary of SGA at each campus.

6. Serving as an ex-officio member of all SGA Committees.

7. Presiding over such meetings of the student body as designated by the administration of Motlow

State Community College.

8. Dedicating a minimum of two hours per week to SGA office hours, business and/or correspondence

with SGA advisor in order to soundly manage the semester’s activities.

9. Performing all duties necessary and proper to ensure the functioning of Student Government.

B. The SGA Executive Vice President shall:

1. Preside over all SGA meetings at the campus where elected.

2. Appoint all cabinet members with two-thirds (2/3) approval of the legislative branch.

3. Make official all ordinances of the student body at the campus where elected.

4. Preside over such meetings of the student body as designated by the SGA President or the

administration of Motlow State Community College.

5. Vote in the event of a tie at the campus where elected.

6. Serve as a member of the Executive cabinet.

7. Serve as President of the senate.

8. Communicate on a regular basis with the SGA President.

9. Dedicate a minimum of two hours per week to SGA office hours, business and/or correspondence

with SGA advisor in order to soundly manage the semester’s activities.

C. The SGA Secretary (appointed position) shall:

1. Keep a record of minutes of each meeting and each special meeting and secure a copy for the

Dean of Students for Student Affairs.

2. Keep a record of the SGA membership and call the roll at each meeting.

3. Post all SGA notices authorized by the President and the members.

4. Serve as Secretary for the SGA.

5. Compile and maintain a history of the SGA of Motlow State Community College.

6. Administer all correspondence necessary for proper business functions of the organization.

7. Perform any other clerical duties the SGA members shall determine.

D. The SGA Treasurer (appointed position) shall:

1. Maintain accurate financial records.

2. Make financial deposits of all funds of the SGA.

3. Submit financial records.

4. Serve as a voting member of the SGA.

E. The SGA Senate shall:

1. Enact, by a majority vote, by-laws of the Constitution.

2. Propose by two-thirds (2/3) vote of members, amendments to this Constitution which shall be

presented to the student body for approval or rejection.

3. Confirm or reject all appointments made by the Executive Vice President with a two-thirds (2/3) vote.



Page 5 of 7

4. Hear and consider any petition submitted to it which shall have the signatures of 50 members of the

student body of the current semester.

5. Consider impeachment and removal policies for elected or appointed officials.

6. Assist the Executive cabinet in fulfilling their duties.

7. Enact any legislature or resolution which is appropriate.

ARTICLE VIII – ELECTIONS Section 1. - Voters

A. All students who are officially enrolled at Motlow State Community College shall be eligible to vote.

B. In order to vote in any election at Motlow State Community College, each student may be required to

present his/her Motlow State Community College identification card.

Section 2. - Regulations

A. All elected officials must receive a simple majority.

B. The position of SGA President and Freshman President will be elected by voters at all campuses. All

other elected positions will be elected at the respective campus.

Section 3. - Vacancies

A. The SGA President shall fill all vacancies in the positions of Executive Vice President by appointment

which shall be subject to two-thirds (2/3) approval of the SGA Senate.

B. The Executive Vice President shall fill all vacancies by appointment subject to two-thirds (2/3) approval of

SGA members at the respective campus.

C. In case of a vacancy in the office of the President, it shall be filled by the SGA Executive Vice President at

the Moore County respective campus.

ARTICLE IX - MEETINGS

Section 1. - SGA members, including both major and minor officials, shall meet at least twice a month. The dates

for meetings shall be decided by a majority vote of the members.

ARTICLE X – AMENDMENT AND BY-LAWS

Section 1. - The President of Motlow State Community College and/or his/her designee are given authority by

state legislation and the Tennessee Board of Regents (TBR) to review and revise this constitution and by-laws to

preserve the integrity of the institution and its educational environment.

Section 2. - Amendments and by-laws shall be submitted by two-thirds (2/3) approval of the SGA Senate at all

campuses or by petition signed by twenty-five per cent (25%) of the current student body.

Section 3. - All proposed amendments and by-laws shall be approved by two-thirds (2/3) vote of the Senate or by

referendum vote of the student body before being inserted as part of this Constitution.

Section 4. - All amendments and by-laws shall be proposed in writing one month prior to consideration.



Page 6 of 7

BYLAWS

ARTICLE I – ATTENDANCE AT SGA MEETINGS

Section 1. - All elected and/or appointed members shall be allowed no more than two unexcused absences per

semester.

Section 2. - Proper notification of an absence 24 hours prior to a meeting shall be considered excused.

Section 3. – If any elected and/or appointed member as defined in Section 1 shall have more than two unexcused

absences in any one semester a written reprimand from the SGA advisor will be forthcoming. The position held

by the member shall be declared vacant after one unexcused absence following the reprimand.

ARTICLE II – REMOVAL OF OFFICERS

Section 1. – Impeachment

A. As student leaders, elected and appointed members of the SGA are required to exemplify the highest

standards of ethics and conduct.

B. A member may be removed from office for failure to meet qualifications and/or duties for holding their

position.

C. All officials of the SGA shall be subject to impeachment.

D. Impeachable offences shall include, but are not limited to:

1. Neglect of duty; disregarding the responsibilities of office.

2. Unexcused absences from meetings as stated in Article 1 of the by-laws.

3. Public, verbal, or physical attacks on others.

4. Obstruction of the orderly process of SGA meetings and hearings.

5. Misrepresentation of the SGA.

6. Misuse of the authority of the SGA office.

7. Willful violation of the SGA constitution or by-laws.

8. Any violation of institutional policies, which are outlined in the student handbook.

Section 2. - Impeachment Procedures

A. Any student, faculty, staff or administrator of Motlow State Community College may present to the Senate

an article of impeachment against any elected or appointed member of the SGA.

B. The Senate may hear the complaint and vote to schedule an impeachment hearing within two weeks of

the date of the complaint OR vote to dismiss the article of impeachment for lack of sufficient cause to

further consider the complaint.

C. The Secretary/treasurer of the SGA must notify in writing the member against whom the complaint has

been brought of the reason for complaint and the date, time and place of the scheduled impeachment

hearing.

D. The impeachment hearing must be chaired by a student who is not a voting member of the SGA and is

appointed by the SGA advisor.

E. The complainant must present evidence of or witness(es) to the alleged impeachable offense during the

impeachment hearing.

F. The SGA member against whom the impeachable offense has been brought should be given reasonable

opportunity to refute the allegations(s) of an impeachable offense.

G. Members of the Senate may raise reasonable questions with the complainant or the member against

whom the complaint has been brought.

H. Final impeachment decision requires two-thirds (2/3) vote of the Senate, excluding the vote of the

member against whom the complaint has been brought.



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ARTICLE III – SGA MEETINGS

Section 1. - Any student of the College may be heard at the meeting of the SGA upon a submission of a request

to the presiding officer of the meeting prior to the meeting.

Section 2. - Any student of the College may be heard at a meeting of the SGA at the request of the presiding

officer, or any voting member of the SGA, seeking information or the opinion of the student.

Section 3. - A quorum shall consist of the majority of the SGA members, and this rule shall apply even under

those circumstances requiring a two-third (2/3) majority vote by the members.

Section 4. - Special or called meetings of the SGA may be held at any time upon call of the Executive Vice

President. He/she shall be required to call a meeting whenever three voting members of the SGA shall request it.

Notice of all special or called meetings must be given to all members at least 24 hours before meeting.

Section 5. - A general assembly of all SGA officials shall be held once each semester at a site to be designated

by the SGA President in consultation with the Executive Vice Presidents.

SOURCE: MOTLOW COLLEGE XR: NONE

POLICY

Category Student Affairs Committee – 6:10:00:16

Approval President’s Council Approved: May 24, 2016 Effective Date/Approved: May 24, 2016 Revised: April 27, 2016 Responsible Party: Vice President for Student Affairs

The Student Affairs Committee is a recommending body to the President through the Vice President for Student Affairs organized to advance the best interest of students and the overall student development process. The duties of this committee are: 1. To serve as a special admittance committee for atypical student applications. 2. To serve as an appeal committee for academic suspension. 3. To serve as an appeal committee for student disciplinary action in academics and student life. 4. To review, recommend, and support the quality of student life on campus to include campus organizations,

speakers, dances, intramurals, and other activities. Decisions of the committee regarding academic appeals are final. Programmatic suspensions are appealable through the appropriate academic departmental process.

This committee is composed of the following members: Four faculty members Two students members Campus academic dean Licensed Professional Counselor (ex officio) Dean of Students (ex officio) Assistant Vice President for Student Affairs (ex officio) Assistant Vice President for Academic Affairs (ex officio) Any faculty member is eligible to be nominated by the Vice President for Academic Affairs; consideration in the selection should be given to ensure equitable representation from all the campuses in Fayetteville, McMinnville and Smyrna. The appointment of faculty members shall be reviewed annually; reappointment can occur with concurrence of the Vice President for Academic Affairs and Vice President for Student Affairs. The campus academic dean will be appointed by the Vice President for Academic Affairs for a two-year term. The student members are selected by the Dean of Students Vice President for Student Affairs. The committee meets at a minimum one day in the week prior to the beginning of the fall, spring, and summer terms. The campus academic dean will serve as chair of the committee. The Dean of Students for Student Affairs will serve as secretary of the committee.

Approved 5/19/14 by Dr. MaryLou Apple, President Policy No. 3:00:00:03 Page 1 of 1


Subject: Tobacco-Free / Smoke-Free Campus

Tobacco use is not permitted in any Motlow State Community College (MSCC) owned or leased property. This includes all grounds, vehicles, and buildings owned or leased by MSCC. Tobacco use is permitted in private vehicles. This policy is effective July 1, 2014. The policy applies to all faculty, staff, contractors and visitors of MSCC and is in effect 24 hours a day, year round. This policy applies to all forms of tobacco products including, but not limited to, cigarettes, pipes, cigars, chewing tobacco, and snuff, as well as, smokeless electronic cigarettes and other similar devices. Penalties for violating this policy are as follows:

x Students—violations should be reported to the Assistant Vice President for Student Affairs

1. First offense—verbal warning

2. Second offense—probation

3. Third offense—suspension

4. Fourth offense—expulsion

x Employees—violations should be reported to immediate supervisor

1. First offense—verbal warning

2. Second offense—first written warning

3. Third offense—written warning/probation

4. Fourth offense—termination

5.

SOURCE: MOTLOW COLLEGE XR: NONE


MOTLOW STATE COMMUNITY COLLEGE SUBJECT: RESIDENCY APPEAL COMMITTEE The Residency Appeal Committee is organized to hear appeals of initial determinations of student in-state or out-of-state residency classifications. The committee, appointed by the President of the College, consists of the following members:

Supervisor, Business Office (Ex-officio) Secretary, Support Staff Council (Ex-officio) One Student Vice President of Student Affairs (Ex-officio, non-voting)

The committee meets as needed, when a student requests an appeal of residency classification. SOURCE: MOTLOW COLLEGE XR: TBR Policy 3:05:01:00


MOTLOW STATE COMMUNITY COLLEGE

SUBJECT: TRANSFER CREDIT APPEAL COMMITTEE The Transfer Credit Appeal Committee is organized to hear appeal of initial determination of denial of transfer credit.

The committee, appointed by the President of the College, consists of the following members:

Four (4) of the eight Department Heads will serve at a time, and alternate with the other four Department Heads annually One full-time, sophomore student Vice President for Academic Affairs (Ex-officio, non-voting) Vice President for Student Affairs (Ex-officio, non-voting)

The committee meets as needed when a student requests an appeal after denial of transfer credit through regular institutional procedure. The decision of the committee is final. SOURCE: MOTLOW COLLEGE XR: NONE


MOTLOW STATE COMMUNITY COLLEGE

SUBJECT: COMPLETION COMMITTEE Motlow State Community College (MSCC) is a dedicated leadership group that will provide oversight to all college activities that relate to student retention and completion. This will be accomplished by empowering this group to conduct an honest assessment of our current activities, level of participation and commitment by college faculty and staff, and realistic analysis; providing forecasts of data; evaluating our progress and barriers to success; and making recommendations for improvement. The Completion Committee will play a significant role in the College’s Strategic Planning Process, be aware of state and TBR initiatives that effect college activities, provide regular reports and recommendations to the president and executive team, and report on progress at every President’s Council meeting. This committee is composed of the following members: Three faculty members Business Affairs Representative Student Affairs Representative Information Technology and Administrative Services Representative The committee members will be recommended by the president and executive staff for a three-year period. SOURCE: MSCC XR: NONE

president’s council minutes tuesday, may 24, 2016, 12:30 p ...may 24, 2016 · tuesday, may 24,...

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