Presenting Data About Your Evidence-based Health Promotion

Program

A Slide Template for Community Presentations

Developed 2008 in consultation with the PRC-Healthy Aging Research Network (Altpeter, Belza, Ory)

Table of Contents

General comments 3-9 What the template is for 4-5 Adapting the template 6-7 Five guiding principles 8-9

The Data Presentation Template 10-43 General background slides 11-16 Your ebhp program description 17-20 Participant recruitment strategies (reach) 21 Program capacity (adoption) 22-24 Program implementation 25-27 Research presentation slides 28-30 Non-research presentation areas being examined 31 Reach data (recruitment and retention) 32-36 Program effectiveness (data and testimony) 37-41 Maintenance and closing 42-43

General Comments

What the template is for

Adapting the template

Five guiding principles when making Powerpoint slides

Overview: What is this Data Template for?

The purpose of this PowerPoint template is to provide a standard format for states to report: program capacity, baseline

characteristics, program implementation progress, and initial findings

in a way that will be easy for community organizations to understand - but also scientifically meaningful

Overview: What is this Data Template for?

The slides are arrayed following the five components of RE-AIM: REACH (site and participant recruitment slides), ADOPTION (sites and staff), IMPLEMENTATION (fidelity slides), EFFECTIVENESS (data slides) and MAINTENANCE (sustainability/what's next slides)

The slides contain guidance on how to report multiple years of data

Adapting the Template

This template is to serve as a guide and is not meant to constrict the creativity of individual states, but to allow for cross-state similarity in data presentation.

The template should be adapted to your needs. For example, evaluators and/or persons that just want to present outcome data, may wish to only use the slides on effectiveness and shorten the pieces around reach, adoption and implementation.

Adapting the Template

For a generic talk you might pick following slides: title and acknowledgments purpose statement programs selected population and setting characteristics data on program implementation and capacity (number of

sites/number of trainers) 3 to 4 data slides, including numbers of persons enrolled any baseline or outcome data of interest summary of lessons learned next steps

Five Guiding Principles When Making PowerPoint (PPT) Slides

1. Decide your purpose and audience (e.g, are people interested in research, program, policy?)

2. Aim for no more than 7-10 lines per slide

3. Avoid busy tables as they are difficult to read; instead include key data that is visually displayed in bar graphs or diagrams

Five Guiding Principles When Making PowerPoint (PPT) Slides

4. If creating PPT for multiple team players to use for several presentations, consider putting standard text in the Notes Section Format of Powerpoint

5. Include images or photos where appropriate

The Data Presentation Template

Note: Occasionally we’ll make comments in blue on the slide to

provide additional directions

Name of Specific Evidence-based Health Promotion Program

Preliminary Results

Name and degrees of presenter(s)Name of Agency

Translating Evidence-Based Health Programs into

Community-Based Programs

Add other logos as desired

Acknowledgement of our Funders

Name all funders of the program – e.g., federal, state, local, foundation, etc.

What is name of CDSMP?

Our Program Partners and Their Roles

List partner(s) and their role(s) Specify at state and community level Roles might include

recruitment/advertising, implementation, evaluation, funding

[Health issue] and Older Adults

Describe the nature of the health issue/problem you are addressing (e.g., falls, depression, chronic disease, physical inactivity)

What is it/how is it defined? Who carries the burden of it?

Describe the epidemiological data about the prevalence of the health issue in your state

To “make your case,” consider describing the following:• How do the rates at the national, state, and local/regional

levels compare?• Is the issue more/less severe in your state than in the

nation?

RE-AIM Framework for Program Planning and Evaluation

Reach

How do I reach the targeted

population?

How do I know my intervention

is effective?

How do I develop organizational

support to deliver my intervention?

How do I ensure the intervention

is delivered properly?

How do I incorporate the intervention so it is delivered over the long-term?

Note: Briefly describe the five components of the RE-AIM framework and explain that your presentation will be demonstrating how this framework informed your program planning and evaluation.

Target Population and Their Settings (REACH)

Describe the major population you aim to reach What are key characteristics of this population?

(e.g, health burdens, income levels, racial/ethnic mix)

Describe the settings/locations where this population is located What part(s) of your state? What are key characteristics of those locations

(e.g., economic status, geography, proportion of older adults, access to health care)

[Evidence-based Health Promotion Program]: Purpose

Note: Name your ebhp in the header (e.g., Chronic Disease Self-management, Matter of Balance/VLL, Enhance Fitness)

Describe what your ebhp program aims to do List the aims

Describe the basic assumptions your ebhp program is built on e.g.,

• Chronic conditions present common issues and needs

• Seniors need to be empowered to assume active role in disease management

Program Outcome Questions Describe the primary research/study questions

you are asking about the ebhp e.g.,

Can we reduce falls, reduce depressive symptoms?

Can we enhance coping? chronic disease self-management?

Can we increase physical activity levels?

EBHP Program Description

Describe the essential elements of the program, e.g., Weekly action plans based on individual goals Multiple approaches to symptom management Problem-solving Peer modeling Social persuasion

EBHP Program Description (Continued)

Describe the program details Length of program in weeks, number of

hours per session Manuals, Script and/or other program

protocols Typical/recommended class size Type of instructors (staff, volunteer,

peers) and training they receive

Recruitment of Participants (REACH)

List strategies used to recruit participants

Provide the time frame in which participants were recruited

Recruitment of Implementation Sites (ADOPTION)

Describe your adoption strategies, e.g., Rationale for selecting sites Strategies used in recruiting sites Number of potential sites, number of sites

invited to participate, and number of actual sites recruited

Note: If available, provide year by year progression of additional sites and attrition of sites

Program Capacity (ADOPTION) Indicate numbers of Master Trainers (MT)/lay

leaders (LL)

Success in recruiting MT/LL and keeping them active Describe strategies used

Program Capacity (ADOPTION) Note: if available, present number of new

MTs/lay leaders each year to show progression

Strategies to Assure Fidelity to the EBHP Program (IMPLEMENTATION)

Strategies used (within and across sites that are specific to the EBHP) e.g., monitoring of class sessions, observation

checklists, support provided to class leaders, practice sessions for leaders, evaluations completed by class leaders of their training experience or completed by participants about their satisfaction with the program

Strategies use (with sites) to assure program delivery e.g., Memoranda of understanding, routine

conference calls to monitor progress

Fidelity Results (IMPLEMENTATION)

Describe whether all essential program components were delivered as intended Across leaders offering the program Across sites where the program is offered Note: if program implemented over several

years, note improvements and/or challenges to maintaining fidelity

Adaptations to the Original EBHP Program (IMPLEMENTATION)

Note: Only use if adaptations were made

Describe the changes made to the program to be meaningful to the target audience Mechanism used to inform the adaptations (e.g.,

focus groups, key informant interviews)

Describe whether adaptations were cleared with original program developers

Research Questions

Note: Use this slide if doing a research talk

List the key research questions being addressed

Research Design and Data Collection

Note: Use this slide if doing a research talk

Describe design being used (e.g., RCT, pre/post, etc)

Data collection methods Data collection tools

Data Analysis

Note: Use this slide if doing a research talk

Describe methods for quantitative data analysis and software used

Describe methods for analysis of qualitative data and software used

Major Areas Being Examined (EFFECTIVENESS)

Note: Use this slide if doing a general, non-research presentation

List major areas being examined, e.g. Program information

• Partnership data• Participant demographic characteristics and retention rates

Benefits to participants, • e.g., changes in

Self-efficacy Health behaviors Pain/fatigue Changes in physical activity levels Changes in rates of falls Changes in mental health status and coping

Description of the Participants: General Characteristics (REACH) Explain the “completeness” of your participant

data, that is, the percentage of participants who answered survey questions

Describe the general characteristics of the recruited participants, e.g., Number who indicated an interest in the program,

e.g. by showing up to an orientation session Number who enrolled in the program Demographic data (e.g. age, gender, other) Using bar charts or percentages, indicate numbers

of participants recruited from your targeted locations

Description of the Participants: Health Status (REACH)

Describe the health characteristics of the recruited participants % with health issue being addressed (e.g.

arthritis) General health status (provide mean, range, SD) Health care utilization (provide mean, range, SD)

Ongoing Recruitment of Participants (REACH)

Note: if available, present year by year recruitment data (goals and actual numbers) to show increases in total population served

Participant Retention and Drop Outs

Define what successful completion for your ebhp is (i.e., #sessions participants must attend)

Describe the number of participants who completed the program successfully

Compare participants who start the program versus those who finish use specific characteristics such as demographics

(age, education, income, geographic location, martial status) and health status

Participant Retention (Continued)

Note: if available, show year by year progression of successful program completion by participants

Data Collection: Tools, Methods, Timeframe (EFFECTIVENESS)

Note: Use this slide if doing a general, non-research presentation

Types of tools (checklists, surveys, interview protocols)

Data collection methods: e.g., administered, self-administered, in-person, mailed, over the phone

Data collection timeframe and data collection points (e.g., Pre, post, follow-up)

Participant Outcomes At the End of Program (EFFECTIVENESS)

Note: Use this slide if doing a general, non-research presentation

Show findings from pre/post and follow-up at whatever time points are used (e.g., 4 mos, 6 mos, 1 year)

Compare change/improvement in participant outcomes from pre-program assessment to post-program assessment

Examples of outcomes measures: • Self-efficacy, health behaviors, pain/fatigue, physical activity

levels, rates of falls, mental health status and coping• You can also add health care utilization as a measure and

indicate if it significantly higher, lower or the same as baseline

Ways to show change:• Include simple %, means, confidence intervals, change scores

(only show those that are statistically significant)• In charts

Participant Testimonials

Describe a participant’s experience in the program. Add direct quote(s) and photo (if available)

Quotes might address:• What participants say about the program• What has changed in a participant’s life since attending

the ebhp• What a participant is most proud of since joining the

program• Changes others have noted in a participant’s health,

behavior, attitude, skills, quality of life• Whether the participant would refer someone else to the

ebhp

Testimony: The Story of JoAnne and CDSMP

After two classes, JoAnne became aware that “it is my own responsibility to maintain a healthy mindset. I immediately read the whole book in the 1st week and I do the action plans. After reading the book, I’m making lifestyle changes.”

JoAnne says “everyone has problems and you have to learn all you can. Other residents at my residential complex may hide their lifestyles or hide completely in their homes and are not social. The class will help you become more social because of its group discussion style. The class is fun and interesting.”

“I read the book in the 1st week!”

EXAMPLE

Summary of Results (EFFECTIVENESS) What was expected? unexpected? for the

program as a whole – think about recruitment, target population, partners, implementation, pre/post and follow-up data

Significance of findings Implications of findings for

• target population • partnerships• program maintenance• policy

Next Steps (MAINTENANCE)

What are recommended actions in terms of any of the following Continuing the program Program adaptations Participant recruitment Partner and site recruitment Evaluation and data collection Funding Policy

Questions and Contact Information

Add the name and email address