Introduction to Microsoft Office 2007 with focus on MS Word

Presented By:

Sahara Technology Solutions

Take a Pre-Test Intro to the Microsoft Office 2007

◦ MS Word, MS Excel, MS Access, MS Publisher, MS Outlook, etc

Introduction to MS Word 2007 The New Office Ribbon The Office Button Quick Access Toolbar Questions and Demonstrations Watch a Video Do Hands-on work Take a Post-Test

Agenda for today

The Hands-On part of this session will touch on the following:

◦ Creating a new Document◦ Typing your first letter in word◦ Adding headers and bishop◦ Cutting, Copying & Pasting◦ Formatting words◦ Adding bullets and numbers◦ Adjusting Page settings◦ Checking spellings◦ Inserting pictures, charts, tables◦ Saving your work◦ Using the Find and Replace option◦ Printing documents

Agenda Continued

Overview of Microsoft Office 2007

Overview of Microsoft Office 2007

The Microsoft Office suite is an essential collection of desktop applications that includes Word for documents, Excel for spreadsheets, PowerPoint for presentations, Access for databases and much more.

There are several versions of Microsoft Office. ◦ Office 2013 ◦ Office 2010◦ Office 2007◦ Office 2003◦ Office XP◦ Office 2000◦ Office 95

During this training we will learn about Microsoft Office 2007.

What is Microsoft Office

What is Microsoft Office 2007? Microsoft Office 2007 software package

consists of several applications including:◦ Outlook 2007◦ Word 2007◦ Excel 2007◦ Access 2007◦ PowerPoint 2007◦ Publisher 2007

What is Microsoft Office? Microsoft Outlook – an e-mail application for organizing and

searching e-mailMicrosoft Word – word processor application used to produce professional-looking documents such as letters, résumés, and reportsMicrosoft Excel – spreadsheet application used to organize, analyze, and chart dataMicrosoft Access– database application used to generate forms, queries, and reports from the data it storesMicrosoft PowerPoint – presentation application used to organize and format slidesMicrosoft Publisher – desktop publishing application used to create publications such as newsletters and business reports

What is Microsoft Office? Microsoft Office is called an integrated

software package because it uses (integrates) many applications together in one software program

Each application has a similar look and feel

Data can be easily duplicated between applications to help save time (no retyping of data)

The Microsoft Office Interface Interface – term used to describe how the user

interacts with the computer

Window – area of the screen a user interacts with when using Office

Outlook and Publisher interfaces include standard menus and toolbars

Word, Excel, Access, and PowerPoint includes a newer interface that contains an Office button, a Quick Access Toolbar, and the Ribbon

The Microsoft Office Interface Publisher Screen

Menu BarToolbars

Title Bar Minimize

Maximize Clos

e

Scroll Bars

Window Corner

Help

Restore

Contains names of menus. The menus contain groups of commands.

Contains groups of commands (icons) that are shortcuts to the commands in the menus

Displays the filename of the current documentDisplays a window that searches Microsoft

Office for help on any topicBring unseen parts of the document into view

Allows you to resize a window by dragging

Minimize – hides the current window by shrinking it to a button on the Taskbar

Maximize – expands the current window to full screen (icon will change to Restore)

Restore – resizes window to last non-maximized size (icon will change to Maximize)

Close – closes the current window

The Microsoft Office Interface Word Screen

Office Button

Ribbon

Quick Access Toolbar Title Bar MinimizeMaximize

Close

Insertion Point

Scroll Bars

Window Corner

Status Bar

HelpUsed to display a menu of commands for opening, saving, and printing a document

Click the different tabs to view groups of commands

Contains commonly used commands in one location for “Quick Access”

Displays the filename of the current documentMinimize – hides the current window by shrinking it to a button on the Taskbar

Maximize – expands the current window to full screen (icon will change to Restore)

Restore – resizes window to last non-maximized size (icon will change to Maximize)

Close – closes the current window

Restore

Displays a window to search Microsoft Office for help on any topicBring unseen parts of the document into view

Allows you to resize a window by draggingView information about the document (i.e. which

slide you are on out of total # of slides)

Blinking vertical line that indicates where the next character will be typed

Introduction to

Microsoft Word 2007

What is Microsoft Word 2007

Microsoft Office Word 2007 is a non-free commercial word processor designed by Microsoft. It is part of the Microsoft Office Suite. Microsoft Word is currently the most common word processor on the market. Because it is so common, the .doc/.docx format has become the de facto format for text documents. MS Word 2007 is a popular word-processing program used for creating documents such as letters, brochures, learning activities, tests, quizzes and students' homework assignments.

Microsoft Word 2007 provides tools to enable you to check spelling of your document, create merge letters and add graphics to enhance your written information..

A Quick view of MS Word 2007

Get to know the RibbonWhen you first open Word 2007, you will notice the RIBBON which stores menus, icons and buttons.

Most of the changes are in the Ribbon, the area that spans the top of Word.

The Ribbon brings the most popular commands to the forefront, so you don’t have to hunt in various parts of the program for things you do all the time.

Why the change? To make your work easier and faster.

Use the Ribbon for common actions

The Ribbon offers ease of use and convenience, with all common actions shown in one place.

For example, you can cut and paste text by using commands on the Home tab; change text formatting by using a Style; and alter the page background color on the Page Layout tab.

What’s on the Ribbon?Getting familiar with the three parts of the Ribbon will help you understand how to use it.

They are tabs, groups, and commands.

1

2

3

Tabs: The Ribbon has seven basic ones across the top. Each represents an activity area.

Groups: Each tab has several groups that show related items together.

Commands: A command is a button, a menu, or a box where you can enter information.

Dialog Box Launchers in groupsAt first glance, you may not see a certain command from a previous version.

Some groups have a small diagonal arrow in the lower-right corner called the Dialog Box Launcher .Click it to see more options related to that group. They’ll appear in a familiar-looking dialog box or task pane that you recognize from a previous version of Word.

Temporarily hide the RibbonThe Ribbon makes everything nicely centralized and easy to find.

But sometimes you don’t need to find things. You just want to work on your document, and you’d like more room to do that.

In that case, it’s just as easy to hide the Ribbon temporarily as it is to use it.

Temporarily hide the RibbonThe Ribbon makes everything nicely centralized and easy to find.

1. Double-click the active tab. The groups disappear so that you have more room.

2. To see all the commands again, double-click the active tab again to bring back the groups.

Here’s how:

Use the keyboardOkay, keyboard people, these slides are for you.

The Ribbon design comes with new shortcuts.

• There are shortcuts for every single button on the Ribbon.

• Shortcuts often require fewer keys.

This change brings two big advantages over previous versions of Office programs:

Use the keyboardThe new shortcuts also have a new name: Key Tips.

1. Press the Key Tip for the tab you want to display. For example, press H for the Home tab. This makes all the Key Tips for that tab’s commands appear.

2. Press the Key Tip for the command you want.

Next:

To use Key Tips, start by pressing ALT.

Video◦Introduction to MS Word 2007

Stop!! Class Activity

What did you learn from the video?

How can you use what was learned from the video and the presentation

Discussing the Video (Interactive learning)

Objectives◦ Create a new Document◦ Type your first letter in word◦ Add headers and bishop◦ Learn to copy, cut, and paste◦ Learn to format◦ Add bullets and numbers◦ Adjust Page settings◦ Add pages◦ Check spellings◦ Using the Find and Replace option◦ Insert pictures, charts, tables◦ Save your work (using SAVE and SAVE AS)◦ Printing documents

Class Exercise (Hands-on)The RBHS SUSU club Assignment

Took a Pre-Test Discussed Microsoft Office Discussed Microsoft Word 2007 Watched a video Did hands-on exercises Take Post Test

Summary