presented by florida state university wednesday, may 4 th, 2011 microsoft sharepoint open house
TRANSCRIPT
Presented by Florida State UniversityWednesday, May 4th, 2011
Microsoft SharePoint Open House
College of Music
• Todays Overview• News and Announcements• Calendars• Calendar Outlook Integration
Calendar Usages
• Online Calendars for employees and eventually students
• To track Room Schedules• To track Resources• Notifications via Subscription
(known as Alerts is SharePoint)
Announcements Usages
• To post announcements about important policy changes.
• To post reminders about important deadlines.
• To announce new resources.• To target news to specific user groups.
Terminology
• Sites and Sub-sites• SharePoint List• Item• Announcements
Where do announcements and events come from?
• On-line editing• Outlook Integration• Workflows and Business Rules• Online Forms (InfoPath)
Creating Events with SharePoint
On Page Editing
Outlook Integration
InfoPath Forms
Making EventsWorkflows and Business Rules
SharePoint 2007
SharePoint 2010
Why use SharePoint?• Complements FSU’s current direction for
email, calendaring, and collaboration.• Live@edu• Exchange 2010
• Workflows – Automated event creation• Rich API for custom development• Strong searching, tagging and filtering.
College of Music Case Study
Calendars and Event Management
Performance Hall Calendars• Overview 500 public concerts per year.• 9 different hall calendars• Majority of concerts by individual student
request
•Public Facing -https://calendar.music.fsu.edu
Calendars and Event Management
Room Calendars•19 room calendars•Shows classroom and rehearsal scheduling•Handles faculty and staff requests•Future handling of student requests
Calendars
• Overview• Create a new calendar• Setting permissions• Adding custom fields
Announcements
• Overview• Create a new Announcement• Set the permissions.• Add a custom field
Homework• Determine what rooms and resources you need to
track• Identify target audience.• Identify content creators• Identify content approvers• Model you decision making process.• Determine site structure and permissions.• Talk with ITS about getting a SP site for your unit.• Set it up, test, get feedback and deploy.
Q&A and Contact Info
• Michael Strickland, College of Music IT Manager• [email protected]• 850-644-5788