presentation style best practise of implementing tool for modelling

7/31/2019 Presentation Style Best Practise of Implementing Tool for Modelling

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BEST PRACTICE:STREAMLINE EA

IMPLEMENTATION USINGTOOLING

MICHAELA CATOPRINCIPAL SYSTEM CONSULTANTSWEDEN

POWERDESIGNER


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2 Sybase Confidential June 26, 2012

Are you prepared to move to the nextstep?


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Here today?

Methodology

Method

Process

Tool


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GOAL INCREASE PRODUCTIVITY

Methodology

Method

Process

Tool


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Before you start

Think:

Change management80/20


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PREREQUISITES FORIMPLEMENTATION PROJECT

Method and methodology Scope of implementation (as is or)

Gap analysis (tool methodology, new tool old tool)

Management commitment and involvement

Project organization and method Project goals and measurements linked to overall businessgoals, i.e., operational excellence

Success measurement

Before beginning implementation, the following need to be in place


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Time to start

Prepare your roll-out plan:Project setup

Bridging gapTraining



Do your analyzes!

Methodology Power

Designer

Old toolGAP GAP

Competence

UsersGAP



Use gap analysis to decide how PowerDesigner can bestsupport methodology

If PowerDesigner replaces an old tool, perform an analysisto determine gaps

PREREQUISITES: GAP ANALYSIS

Methodology PD Old toolGAP GAP



Be clear on roles and responsibilities

Who can take decisions?

Who talks to who?

Who should be trained?



Configuration project

Educationproject

SetupMethodology

Support

ProjectOffice

Method/methodology



IMPLEMENTATION PROJECTS(CONTD)

Methodology support project Customize PowerDesigner to support method

Report templates

Model templates

Guidelines (documentation, best practices)

Education project Configuration team

Setup/configuration

All users Method/methodology

Basic tool knowledge

Tool with methodology



IMPLEMENTATION PROJECTS

Project office Project methodology

Decision maker

Project/implementation support

Setup project

Set up/install (standalone or license server, setup package)

Integrate with companys existing environment

Customize PowerDesigner (preferences, default paths,and other general common configurations)

Give access to user/user groups



Take care of the end-users

Lower barriers

Show benefits

Support is vital



Team of power usersduring implementation

(one from each user group)

Support during implementation(FAQs, documentation, etc.)

Support team/sMethodology

supportconfig. team

Setup team

IMPLEMENTATION ORGANIZATION

Prerequisite of implementation:Reponsible for methodology, creating requirement spec,deciding scope, tool configuration, and education

Responsible for communication,implementation, and projects(works in conjunction withmethodology team)

Center ofexcellence

Methodologyteam

Power userteam

Configurationteam

Educationteam



SUPPORT DURING IMPLEMENTATION

All parts and projects require startup support consisting of: Customization and common configuration documentation

Guidelines

Product support

Central support to provide contact information andinstance guidance

Startup support increases comfort with the tool and successof the project



Roll out

Methodology support

Customized for your enviorment

PROCESS FLOW



PROCESS FLOW:ROLLOUT PROJECT

Startconfiguration

projects

Workshops(basic training,

what to do)

Configuration work(consultant needs

or training forconfiguration teamin PowerDesigner)

Get methods and

requirements frommethodology team

The method has to be inplace and requirements

should reflect its usein the tool

Set upimplementation

projects

Set up projects

Set organization anddecision process

Populate with chosencandidates

Set timeframe foreach project

Educateimplementation

team

Educate all projectmembers

in the methodology(see prerequisites)

Integratewith education

How to work inPowerDesigner

according tomethodology

Company-specificadjustments

Common templates

Kickoff

Information

about whatis comingregarding

method, tool,and training

Education

Rollout


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Training

Project members

PowerUsers

End users

PROCESS FLOW


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PROCESS FLOW:CONFIGURATION/EDUCATION PROJECT

Integratewith education/

documentRollout

Educatemethod and

modeling

Decide scope,

customization(general to tool, support

for methodology)

Customize PD

to meetrequirements for

methodology

Integrate PDto companyenvironment

Customize tooland package

setupconfiguration


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Teamwork is important

Stearing commity Configuration teamSS

Education team

S

CUSTOMER SYBASE


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CUSTOMER-SYBASEIMPLEMENTATION ROLES

Sybase provides:

Training for trainers and the configuration team

Advice/knowledge of combining method and tool

Competence and support during the configuration phase PowerDesigner expert

Sybase should be part of the steering committee andconfiguration team and act as advisors to the education team

Stearing committte Configuration teamSS

Education team

S

The division of roles between the customer and Sybase depends on the customers

knowledge of PowerDesigner and to what extent it should be customized


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Summary: Risks


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IMPLEMENTATION RISKS

Management commitment Ensure that management is committed

Agree on measurement

Include management on steering committee

Success criteria

Agree on clear success criteria

Prerequisites

Make sure all prerequisites are in place


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IMPLEMENTATION RISKS(CONTD)

Time Avoid new methods

Always implement tool using existing methods

Adoption

Ensure that method and customization are partof training get it right from the beginning

Use templates, customizations, and documentationto support best practice

Support team and superusers for the method tool


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Summary: Success criterias


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Success criterias 1:2

To meet goal of increased productivity by means of using PowerDesigner.Some critical success factors to point out for the implementation:

A well defined decisionprocess.

A clear and efficient methodologyhas to be created and thoroughlyworked through.

The scope of the project has

to be well defined, but still retainflexibility to be able to meet upwith futher requirements thatwill improve ease of work.

Management team should be set upwith full authority to make necessarydecisions.

Team specific formethod/methodology has to be inplace the with necessary authority.

Management team has to be wellinformed and the cooperationbetween management team andmethod team has to be efficient.


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Success criterias 2:2

The end users must veryquickely get the feeling thatthis will ease and improvetheir work.

Education should be

(carried out in a way) so that itis evident that the work of theend user is well understoodby the teacher and their dailyworks should also be reflectedin education material.

Clear support structure bothfor projects and users duringthe implementation project

and after.

Methodology team has to finish theirwork with customization, templatesand documentation before the enduser start their education.

Methodology team has to finish theirwork and clearly document howmethod tool are meant to work.Teacher has to have a good knowledgeboth about the methodology and thetool and be able to convey it to theusers.

Information about contact personstheir scope and authorities mustspread through out the organisationand project. Set up a support stuctureto bring security to the users andgarantee follow up. This conserns bothtool and methodology.


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Discussion


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presentation style best practise of implementing tool for modelling

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